The position aims to fulfill the primary objectives by ensuring operational efficiency, maintaining compliance with industry standards, and fostering team collaboration to achieve organizational goals. Key responsibilities include overseeing daily workflows, managing project timelines, and addressing any challenges that may arise. The role requires a candidate with strong analytical skills, proficiency in relevant software, and the ability to communicate effectively with stakeholders at all levels. Additionally, the ideal candidate will demonstrate leadership qualities, adaptability in dynamic environments, and a commitment to continuous improvement and innovation.
The Company Procurement Manager spearheads the strategic design and implementation of centralized procurement initiatives for Raeburn Schools Limited, spanning both domestic and international sourcing. This position guarantees cost efficiency, high-quality standards, and regulatory adherence by overseeing corporate-level procurement and guiding procurement policies and procedures to align with school-specific operational needs.
The manager will foster robust connections with domestic and global suppliers, oversee import logistics, and uphold ethical and transparent standards throughout the organization.
Oversee and execute a wide range of critical duties and responsibilities integral to the role. This includes managing daily operations with precision, ensuring adherence to established policies and procedures, and maintaining high standards of accuracy and efficiency. Additionally, the position requires collaborating closely with cross-functional teams to drive project success, identifying opportunities for process improvements, and contributing to strategic planning initiatives. Strong analytical skills, meticulous attention to detail, and the ability to multitask in a fast-paced environment are essential for excelling in this capacity.
Centralized oversight of all procurement activities, balancing both local and international sourcing strategies, ensures consistent and efficient management of company-wide purchasing initiatives.
Spearhead and oversee all centralized procurement functions for the organization, strategically balancing engagements with both domestic and international suppliers.
Develop and execute strategic sourcing initiatives to enhance cost efficiency, product quality, and on-time delivery for company-wide procurement, analyzing opportunities across both domestic and global markets.
Negotiate and administer agreements with essential suppliers—including those locally based and operating internationally—while securing advantageous terms and conditions.
Responsible for directing and coordinating all import logistics functions tied to organizational procurement, encompassing shipping operations, customs clearance processes, and on-time delivery to specified destinations, in addition to cultivating and maintaining productive relationships with local suppliers.
Oversee the alignment of all company-wide procurement operations with Kenyan regulations, international trade laws, and ethical standards to ensure full compliance across all transactions.
Oversee local procurement initiatives to foster economic growth within the community whenever feasible.
Oversee procurement activities at the school level to ensure adherence to established policies and procedures.
Formulate and uphold detailed procurement policies, procedures, and guidelines to ensure consistent implementation at each school site.
Offer strategic direction and assistance to school administrators and staff regarding optimal procurement methods and adherence to regulatory standards.
Perform regular evaluations and assessments of procurement activities at the school level to verify compliance with established policies and procedures.
Provide educational and career advancement initiatives for procurement staff at the school level.
Serve as the primary escalation point for intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Local and International): This role involves overseeing and nurturing both domestic and global supplier partnerships to ensure seamless collaboration, timely deliveries, and adherence to quality standards. The position requires evaluating supplier performance, negotiating contracts, and fostering long-term strategic alliances to drive cost efficiency and mitigate risks associated with supply chain disruptions. Additionally, the role entails monitoring supplier compliance with contractual obligations, resolving disputes, and implementing corrective measures when necessary to maintain operational excellence.
To establish and maintain strategic partnerships with leading local and international suppliers, overseeing the entire procurement process from evaluation to contract management.
Develop and sustain a comprehensive database of pre-approved suppliers, serving both corporate and educational procurement needs while ensuring robust representation of local vendors.
Evaluate supplier performance metrics and develop actionable strategies to proactively address potential risks while enhancing operational efficiency.
Financial Oversight and Regulatory Compliance: Responsible for overseeing financial operations, ensuring accurate reporting, and maintaining compliance with established accounting standards and regulatory requirements. Analyzes financial data to identify trends, variances, and opportunities for cost optimization. Prepares and presents comprehensive financial statements, budgets, and forecasts to stakeholders, along with timely variance analyzes. Ensures the integrity of financial records through rigorous internal controls and audit readiness. Collaborates with cross-functional teams to align financial strategies with organizational objectives and drive informed decision-making.
Develop and oversee the centralized procurement budget, encompassing expenditures related to both local and international sourcing activities.
Perform market research and evaluate pricing structures to pinpoint opportunities for reducing expenses in centralized purchasing initiatives.
Produce consistent reports detailing centralized procurement operations, performance indicators, and cost-saving achievements, with a focus on import-related data.
Prepare detailed reports addressing adherence to procurement policies at the school level.
Risk Management and Compliance (Local and International): Ensuring adherence to regulatory requirements and internal policies across both domestic and global operations, this role involves identifying, assessing, and mitigating risks while maintaining strict compliance with applicable laws, standards, and frameworks. Responsibilities include developing and implementing robust risk management strategies, conducting thorough compliance audits, and fostering a culture of accountability and ethical conduct within the organization. Additionally, the position requires staying current with evolving regulations, industry best practices, and emerging risks to proactively safeguard the organization’s reputation and operational integrity.
Analyze and address potential risks linked to domestic and global procurement processes, encompassing supply chain disruptions, quality concerns, and evolving regulatory requirements.
Ensure adherence to Kenyan regulatory frameworks, international trade statutes, and ethical procurement guidelines at the company level.
Ensure strict adherence by educational institutions to the organization’s established procurement policies and procedures.
Facilitates seamless collaboration across diverse departments and teams to ensure cohesive project execution and alignment with organizational objectives.
Partner with Executive Principals, school administrators, department heads, and key stakeholders to comprehensively assess both local and international procurement requirements.
Deliver expert guidance and assistance to staff regarding procurement policies and procedures, with particular emphasis on import-related processes.
Spearhead cross-functional initiatives to enhance enterprise-wide procurement processes, prioritizing efficient logistics optimization and the cultivation of robust local partnerships.
Dedicated to sourcing educational materials from diverse origins, both locally and internationally, to ensure a comprehensive and inclusive selection of resources.
To remain current with emerging trends and advancements in educational materials, prioritize evaluating both local and international suppliers to ensure access to high-quality resources.
Source and procure high-quality educational materials from both local and international suppliers to support company-wide purchasing initiatives.
Applicants must possess the requisite academic credentials, relevant professional experience, and essential competencies to fulfill the duties of this role effectively. The ideal candidate will have achieved a minimum of a bachelor’s degree in a related field, complemented by several years of hands-on experience in a comparable position. Proficiency in key technical skills, strong analytical capabilities, and exceptional communication talents are mandatory. Additionally, the candidate should demonstrate a proven track record of delivering measurable results, collaborating seamlessly within cross-functional teams, and adapting swiftly to evolving industry trends.
A Bachelor’s degree in Business Administration, Supply Chain Management, or a closely related discipline is required.
Professional certification in Purchasing and Supply Management, such as CAPS or KISS, is required.
A minimum of a decade of procurement management expertise is required, including a minimum of five years in a supervisory capacity.
Experienced in delivering leadership and management training programs.
Professional with a strong background in international trade and logistics management, including expertise in coordinating cross-border transactions and streamlining supply chain operations. Demonstrated ability to navigate customs regulations, manage freight forwarding, and optimize logistics networks to enhance efficiency and compliance in global trade.
Proficient in contemporary sourcing and procurement methodologies, with a strong grasp of local market dynamics, is essential for this role.
Demonstrates expertise in global commerce and regulatory frameworks governing international transactions.
Proven expertise in negotiation, contract administration, and cultivating strategic supplier relationships, encompassing collaboration with both domestic and global vendors.
Proven expertise in overseeing import logistics and cultivating strong relationships with local vendors.
Strong financial expertise and analytical capabilities are essential for this role.
Demonstrates exceptional ability in verbal and written communication, fostering clear and effective interactions with colleagues, clients, and stakeholders. Builds and maintains productive professional relationships through active listening, empathy, and adaptability in diverse social and cultural contexts.
Exhibits unwavering integrity and consistently adheres to the highest ethical standards in all professional interactions and decision-making.
Proficiency in the educational sector brings added value to this role.
Proficiency in Kenyan procurement legislation and import compliance requirements is essential.
If you satisfy the key qualifications, please submit your application by completing the Google Application Form and attaching the following documents: a Cover Letter and a Curriculum Vitae (CV) that includes the contact details of three (3) professional referees.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
