Website: Website https://www.hki.org/

Senior Program Finance Manager

Functional Relationships
The Senior Program Finance Manager reports directly to the Regional Program Manager for VAS and is a member of the multi-country Project Management Team (PMT). To ensure congruity and consistency of financial policies and procedures, the Senior Program Finance Manager will also be a member of the global Finance department with a dotted-line reporting relationship to the Associate Director – Program Finance and Financial Services
The Senior Manager works closely with the Regional Program Manager and colleagues on the PMT, and supervises professional level staff, who in turn provide guidance to country office teams. Together, they liase with members of Country Management Teams, including Country Directors, Finance Managers and Project Managers to facilitate the integration between finance and program work with the common goal of ensuring that project objectives are met. This position may liaise with donors, representing Helen Keller at donor and project partner meetings on an as needed basis.
Helen Keller has a matrixed reporting structure that respects both line management and authority within departments and geographic locations; and the accountability and oversight duties of subject matter experts, such as members of the VAS Program Management Team, outside of each department and location. Regular communication and a spirit of teamwork are essential to make this structure thrive.
Scope of the Position
The Finance Manager is responsible for the overall financial management of this growing multi-country portfolio which is primarily composed of awards from philanthropic donors. The position’s main responsibilities include include reviewing award budgets, ensuring compliance with Helen Keller financial standards, reviewing financial reports, analyzing financial data, monitoring expenditures, forecasting revenue, and ensuring the accuracy of financial information, and the development and continual improvement of financial management tools to provide insight for effective project management of VAS activities.
Specific Responsibilities

Overall Management and Leadership

As a member of the PMT, participate in strategic planning and direction setting and growth strategy for the mulit-country portfolio of programs, lending your unique perspective and expertise to the process.
Lead the portfolios’ central finance team in a collaborative effort with program managers to ensure high-quality financial planning, management, reporting and auditing of all programs, including thorough budget preparation and oversight.
Provide monthly financial information to the PMT. Analyze financial reporting and results of individual activities and country office programs in the context of the whole portfolio and make recommendations to the PMT based on that analysis.
Identify operational challenges that affect the integrity of resource management.
Participate in international work groups assigned to develop global policies and/or optimize systems and procedures.
Review and assess status of the portfolio management policies, tools, procedures and workflows, identify gaps or outdated policies and prioritize improvements.

Make proposals for best practices in financial operations.
Budget and Grants Management & Analysis
Maintain a complete financial knowledge of the portfolio of awards across all the country offices.
Engage in the continuous development and improvement of tools, templates, metrics, key performance indicators (KPIs) and processes to facilitate and strengthen the financial management of this growing portfolio, and to analyze cost-effectiveness.
Analyze accruals , forecasts and other financial deliverables for awards.
Review and analyze monthly project expenditures, fund execution rates, and donor funds received, and provide appropriate information to the PMT and relevant country office colleagues on a monthly basis.

Ensure the relevant accounting team is notified of any incorrect expenses/

charges and follow up on any necessary reclassifications.
Conduct monthly monitoring of project implementation rates and share variance analysis reports with the Regional VAS Finance and Grants Manager and budget stakeholders.
Ensure the preparation of timely and accurate invoices, internal and external financial reports, such as budget vs. actuals, donor reports and other financial deliverables for awards. Provide support and guidance as needed to ensure high quality results.
Provide technical support and supervision to the Regional VAS Finance and Grants Manager for the portfolio, who works with country offices to produce reports and budgets.

Review all budgets and budget amendments prepared by VAS staff before submission to global finance , ensuring they conform with the work plan; cover the personnel and operating costs; reflect the narrative and are reviewed for accuracy, reasonableness and compliance with donor and Helen Keller regulations.
Ensure budgets and other financial information are correctly represented in financial and project management systems and that hard and electronic files are maintained for each VAS project.

Prepare budget narratives for grant proposal budgets and annual project budgets.
Review work plan budgets to determine how they impact the monthly projected burn rates.
Use existing tools and develop new methods, as needed to collaborate with country teams to effectively analyze:

variations in expenditures between similar activities across countries and project phases;
optimal Human Resources structures and budgeting
possible standardization of costing per “ingredient” needed for each activity
effective rations between sub awards and direct activities

Consult with and advise country office management on reports and special studies regarding the progress of financial plans, funds requirements, and opportunities to effect savings, and brainstorm solutions to challenges encountered.
Training and Site Visits

Provide expertise, advice, and training to colleagues to build their understanding of financial terms, conditions, and standards to ensure that programs are delivered with minimized compliance risk; and work collaboratively with global management colleagues to train and build skills and knowledge of local national staff.
Travel to train and support colleagues, monitor financial management of the project(s), and conduct site visits to project locations and sub-recipient offices.

Human Resources Management

Model collaboration for your matrixed team: effectively consult and inform colleagues to maximize efficiency and knowledge sharing and integrate guidance and direction from subject matter experts in your office and elsewhere in the global organization to maximize performance.
Build a highly effective Finance team, recruiting, supervising, mentoring, and evaluating staff, and engaging in frequent performance conversations with team members.
Delegate authority, consult with, and guide staff to achieve goals and contribute to an atmosphere conducive to professional growth and development.
Ensure accountability to beneficiaries, partners, colleagues and donors by providing ongoing feedback in a context of mutual respect.
Participate in the recruitment process of other staff as requested by management.

Required Qualifications/Competencies

Master’s Degree in business administration, public administration, finance, accounting, or related field with 8-10 years directly related prior work experience including at least five years managing complex portfolios preferably for a UN agency or international NGO; or equivalent combination of education and experience.
Demonstrated knowledge and experience with financial analysis, grants management and budgeting. General understanding of or willingness to learn generally accepted accounting principles (GAAP).
Interest in international development and public health programs as well as an understanding of the synergy between the programmatic, operational, and financial components in project design and implementation.
Ability to negotiate/support negotiations effectively with donors, troubleshoot issues, and take proactive approaches to improving financial and budget management processes.
Evidence of strong analytical skills, time management, organizational and customer service skills
Excellent interpersonal skills, including an ability to effectively lead a team, communicate a vision, make timely and transparent decisions, and manage conflict.
Demonstrated experience in Management and supervision of professional level staff such as Finance Managers or Grants Managers.
Proven ability to create and maintain effective systems for managing information, and tools for making information accessible and understandable to a broad audience.
Highly computer literate, including knowledge of Microsoft office suite (Word; PowerPoint; Outlook), and strong Excel skills, including pivot tables.
Ability to:

perform duties that require close attention to detail;
prioritize workload, assume responsibility for work, and follow through to completion.
Maintain balance when under stress.
work in a decentralized organizational structure with a highly collaborative approach.

Must be flexible and work well in a demanding, dynamic environment.
Strong oral and written English language skills required. French language skills a strong plus.
Ability to prioritize workload, assume responsibility for work, and follow through to completion.
Strong interpersonal skills and experience working effectively in teams and cross-cultural settings
Ability to prioritize workload, assume responsibility for work, and follow through to completion.
Collaborative, flexible and solution-oriented.
Demonstrable respect for all persons regardless of religion, ethnicity, class or gender, with a high comfort level working in a diverse environment with a demonstrated commitment to high professional ethical standards
Commitment to Helen Keller Intl’s work and mission
Ability and willingness to:

flex work hours to accommodate multiple time zones; and
undertake international travel (approximately 5-8 weeks of travel per year) once conditions allow.

Qualified candidates should submit a cover letter and resume to hki.recruitment@hki.org. Applications will be accepted until the position is filled.While this is an international posting, Kenyan nationals are strongly encouraged to apply.In the spirit of our founder and namesake, Helen Kelleris dedicated to building an inclusive workforce where diversity is fully valued.We are an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email above or call: +1 646-356-1789.

Apply via :

hki.recruitment@hki.org

October 28, 2024
Procurement and IT Officer

Report Directly to: Human Resources & Operations Manager
Collaborate with: Country staff and Partners and all Helen Keller Intl staff regional and HQ teams.
Major Duties and Responsibilities

Procurement

Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
Pre-qualification of suppliers as provided in the procurement policy.
Compliance with the procurement procedures as per the Helen Keller Intl and donor policies
Spear heads the constitution of the procurement committees and the Terms of Reference.
Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.
Ensuring all invoices received reconcile to the purchase orders accompanied by corresponding receipts.
Negotiating with suppliers and suppliers to secure advantageous terms.
Reviewing existing contracts with suppliers and service providers to ensure on-going feasibility.
Ensuring the quality, relevance and conformity of all service provider contracts and administrative documents before they are signed.
Coordinate the process of purchasing products or services and organising and confirming delivery of goods and services.
Prepare the calls for tender and participate in the identification of the shortlist.
Prepare the letter of invitation and draw up the contract or aim for orders.
Management of the procurement budget

Preparing procurement reports.

Ensure that HKI operates in accordance with HKI’s and donor procurement policies, rules and regulations.
Actively participate in the proposal and budget development process to ensure the development of procurement plans and subsequent work plans.
Prepare annual procurement plans with quarterly and updates for procurements needed for the office and programs.
Develop supplier and service provider database that meets the criteria-efficiency, effectiveness, quality, competitiveness and value for money.
Develop delivery contracts, framework contracts and purchase orders in line with HKI contractual guidelines.
Ensure documentation of the procurement process both electronic and manual filing systems in compliance with the Helen Keller Intl procurement manual procedures.

Logistics and Administration

Coordinate logistics and protocol of all missions
Supervise the management and maintenance of the logistics of Helen Keller Intl (Real Estate, Furniture, Vehicles, Motorcycles, etc …)
Manage the movement plans to ensure adherence of staff to the procedures and the facilitation of staff movement (by road and flights)
Allow petty cash expenses for the office administration.
Liaises with IT departments to ensure proper server usage and maintenance of staff laptops and the internet connectivity.
Coordinate staff and office security
In collaboration with the HR and Operations Manager, manage Kenya Visa, alien cards, and Work Permits for International staff; Ensure timely submission and follow-up as needed.
Maintain a records management system meets Helen Keller Intl /donor requirements for records and archiving, and requires regular archiving of documents at secure locations (i.e., access security and security against records damage due to climate conditions);
Work closely with the NGO board to ensure that the county office compliance.

Asset Management

Develop and manage appropriate physical inventory count procedures for the Nairobi office and field offices.
Develop and manage procedures for the disposal of fixed assets to ensure appropriate levels and control over eventual sales values and donations.
Enforce the systems, policies and procedures for the management of the organisation assets in the field offices as well as the Nairobi office.
Maintain and update Asset inventory on a bi-annual basis and submit report to HQ.

Motor Vehicle Management

Ensure that all official vehicle documentation is current and available in the vehicles.
Maintain a record for each vehicle.
Analyse logbooks and fuel consumption. Report any anomalies.
Perform any other task to contribute to the smooth running of the organization.

Required Qualifications and Experience

Bachelor’s degree in supply chain management, logistics or business administration
In-depth knowledge of the procurement procedures
Proficient in Microsoft Office Suite
Work experience in an international NGO in a similar position for at least three years

Required Skills and Competencies

Highly organized and detail-oriented
Excellent analytical and problem-solving skills.
Ability to take initiative, multi-task and prioritize among competing demands.
A good team player with strong interpersonal skills, outgoing personality and ability to work independently and effectively under pressure and on strict deadlines in a multi-cultural setting.
Knowledge of USAID procurement regulations.

Qualified candidates should submit a cover letter and resume to KRecruitment@hki.org stating the job title in the subject line. Applications will be accepted until the position is filled

Apply via :

KRecruitment@hki.org

October 28, 2024
Human Resources & Operations Manager

Responsibilities: Under the supervision of the Country Director, the Human Resources and Operations Manager (HROM) is responsible for all Helen Keller Int’l human resources, administrative and operations activities in the Kenya office. He/she will ensure the enforcement of internal regulations, policies and procedures. He/she will supervise the HR, admin & operations team. He/she will advise and support the technical coordinator and managers to ensure that projects run smoothly. The AOM works in close coordination with the Finance Manager and the National Technical Coordinator. He/She will have a doted line to the Regional HR Manager on all HR related issues and work closely with Global Operations and Procurement teams
Detailed tasks.
Human Resources Management:

The HROM will provide direct support to the Senior Human Resourcs & Operations Officer to complete the following duties and tasks:
Ensure a human resources management approach that maintains employee motivation and satisfaction in the workplace while aiming for excellence.
Develop and continuously update the Human Resources policy and procedures manual.
Develop a training strategy that continuously ensures training needs assessments and impartment of necessary interventions to ensure a high level of performance and skills for better competitiveness of the organization.
Participate in the development of the annual budget and the follow-up of its implementation for the Human Resources and Procurement section.
Manage the timesheet and payroll.
Manage the recruitment process from the Job analysis, Advertisement, selection, reference checks, placement and induction.
Ensure the optimal management of contracts for staff, service providers and suppliers.
Support staff and implementing partners to comply with Human Resources policies and procedures and good governance standards.
Work with Internal and External auditors in supporting to the Procurement and HR Audits and respond to queries r.
Coordinate and support employee leave schedule.
Together with the Country Director manage disciplinary issues
Ensure all supervisors and supervisees practice Communication to Connect (C2C) and conduct annual Performance Evaluation Review (PER).
Update staff and the Management on changes in Kenya Labor law.
Maintain regular dialogue with staff delegates

Management of administration :

Office administration will be supported by the Senior HR & Operations officer under supervision from the HROM. The HROM will be directly responsible for all procurement
Undertake supply chain Management in a cost-effective manner that ensures compliance to HKI Policies and Procedures, rules and regulations to ensure and document competitiveness, transparency, fairness, efficiency and effectiveness
Prepare annual procurement plans with quarterly updates for all procurements needed for the office and programs
Provide training and guidance to staff on all administrative and procurement procedures and policies
Support timely travel bookings, VISA processing and follow up on staff movements both in country and abroad.
Develop supplier and service provider Database that meets the criteria (efficiency, effectiveness, quality, competitiveness and value for money).
Develop delivery contracts, framework contracts and purchase contracts in line with the HKI Contractual guidelines.
Ensure documentation of the procurement process with both electronic and manual filing systems in compliance with procurement manual standards,
Follow the development of purchase orders to providers,
Participate in Country Management team meetings and support decision-making.
Coordinate the drafting and archiving of administrative correspondence.
Ensure HKI registration and annual returns to the NGO board are made
Ensure timely work permit renewals

Tax management :

In coordination with the Finance Manager, the HROM ensures that the Kenya office complies with all tax requirements and Statutory deductions stipulated in the Kenya laws;

He/she ensures that all statutory deductions are made He / she follows up on any changes in national laws around taxation and ensures timely implementation

The HROM also complete any other tasks required by the Country Director.

Qualifications

At least masters in human resources management, business administration, logistics, or other relevant domains
Minimum ten years experience in with steady progess in responsiblilities and 3 years experience in a management position , preferably for an International NGO, in HR, admin and operations
Knowledge of USAID Procurement Regulations
Demonstrated experience in management and supervision of HR Admin & operations staff
Highly computer literate, including knowledge of Microsoft office suite (Word; PowerPoint; Outlook), and strong Excel skills, including pivot tables.
Good knowledge of local laws and procedures for HR Admin & operations

Ability to:

perform duties that require close attention to detail;
prioritize workload, assume responsibility for work, and follow through to completion.
Maintain balance when under stress.
Work in a decentralized organizational structure with a highly collaborative approach.

Qualified candidates should submit a cover letter and resume to KRecruitment@hki.org noting the job title in the subject line. Applications will be accepted until the position is filled.In the spirit of our namesake, Helen Keller is dedicated to building an inclusive workforce where diversity of all types is fully valued.All qualified applicants will receive consideration for employment without regard to ethnicity, race, caste, color, religion, sex, national origin, age, disability, or any other characteristic that has no bearing on the ability to perform the required job duties.We are committed to providing reasonable accommodation to individuals with disabilities.If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email above or Tel: 0718397967HELEN KELLER INTL

Apply via :

KRecruitment@hki.org

October 28, 2024
Driver

Scope of the position
Objective of the Driver

Vehicles

Take vehicles for service/repairs and check that they are in satisfactory condition
Assists with repairs when they break down by taking them to the garage if necessary
Ensure all vehicles have valid insurance stickers on the windscreen
Maintain a vehicle management process and database that includes vehicle logs sheets, and tracks mileage, fuel consumption, maintenance/repair management and costs, for each vehicle;
Ensure that all HKI staff met required driving standards prior to them being able to drive HKI vehicles.
Ensure that all vehicles have spare tires, tools and first aid kits.

Driving

Transport staff to various destinations as per schedule
Transport visitors upcountry during official visits
Messenger duties
Collects and delivers mail at the Post Office , G4S and other offices
Delivers letters and cheques to grantees, reviewers, suppliers/service providers when required

Qualifications

Certificate of Good Conduct
Clean driving license and good track record
Good command of the English language
At least secondary school education.
Prior experience working with NGO’S will be an added advantage
At least 4 years accident free driving
Fitness to work certificate required

Competencies

Courtesy, tact, patience
Excellent Driving skills
Attention to detail
Ability to prioritize requests
Flexibility to take on a variety of tasks
Commitment to Helen Keller Intl mission and core values.

Terms and conditions
One year contract preferred start date 1st March

Interested candidates to send their applications to krecruitment@hki.org No more than 2 page long CV considered and cover letter . The deadline of application is 1st February 2021.HELEN KELLER INTLEqual Opportunity Employer· We are an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national or ethnic origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.We are committed to providing reasonable accommodation to individual with disabilities. If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, Please contact us at the email above.

Apply via :

krecruitment@hki.org

October 28, 2024
Program Manager- Every Child Thrives and Covid-19 Response Program Officers – Every Child Thrives (ECT) and COVID-19 extension and VAS programs

Objective of the Position:

Provide technical leadership for the project and ensure quality implementation of activities
Ensure coordination of the project at the counties and national level with the Ministry of health and relevant stakeholders
Continuous monitoring and supervision of project activities evaluating progress and communicating feedback.
Provide administration leadership and financial management of the project

Specific Objectives

Provide technical leadership for the project and ensure quality implementation of activities

Develop project work plans and monitor their implementation regularly
Lead in implementation of all activities according to the work plan ensuring objectives are met
Develop and produce monthly, quarterly and annual technical reports for the project
Review and monitor project budget and follow the burn rate throughout the project duration

Ensure coordination of the project at the counties and national level with the Ministry of health and relevant stakeholders

Organize project coordination forums with external and internal stakeholders
Actively participate in National and County level coordination programs that are relevant to the project objectives
Organize project inception, feedback and closure meetings and provide feedback on the project progress and impact
Ensure effective communication and networking is developed and maintained through partnership and collaboration with donors, CHMTs and other partners within implementing counties
Act as the focal communication point for the project

Continuous monitoring and supervision of project activities evaluating progress and communicating feedback

Track project performance and regularly update the project monitoring framework
Document lessons learnt, human interest stories and success stories from the project implementation
Provide leadership and technical support in implementation of operational study embedded in the project
Ensure relevant project data are collected, analyzed and reports developed to inform program impact.

Provide administration leadership and financial management of the project

Ensure respect for HKI budgeting and procurement procedures for the program.
Support and facilitate the logistics activities of the project particularly in relation to purchasing supplies and equipment for the project activities to ensuring quality and timeliness
Manage project budget to ensure all expenses are within the approved limits and meet HKI standards regarding financial management, accountability and good governance.
Provide support to the project staff through coaching and mentorship, foster teamwork through regular communication, information sharing, and provide opportunity for feedback

Qualifications

Master of Nutrition, public health or equivalent
At least five years’ experience in humanitarian programs
Excellent English writing skills
Demonstrated experience in nutrition and health projects management and coordination
Good knowledge of vitamin A supplementation and deworming programs policies and strategies in Kenya.

Competencies

Demonstrated experience in advanced statistical analysis and operational research
Ability to analyse data and produce quality reports
Ability to validate and interpret health data
Excellent communication, representation and analytical skills
Demonstrated experience in preparation of donors’ proposals, budgets, and reports
Able to prioritise clearly, oversee multiple tasks, set clear objectives for staff and delegate.
Capacity to work under pressure and manage personal stress levels.
Creative, open-minded, flexible, self-learner.
Team-player with good inter-personal skills.

Terms and conditions
One-year contract preferred start date 1st March – Staff to based in Kilifi with frequent travel

go to method of application »

Interested candidates to send their cover letter and a curriculum vitae to krecruitment@hki.org. The deadline of application is 1st February 2021.HELEN KELLER INTL:Equal Opportunity EmployerWe are an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national or ethnic origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.We are committed to providing reasonable accommodation to individual with disabilities. If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email above.

Apply via :

krecruitment@hki.org

October 28, 2024
Driver

Scope of the position

Objective of the Driver

Vehicles

Take vehicles for service/repairs and check that they are in satisfactory condition
Assists with repairs when they break down by taking them to the garage if necessary
Ensure all vehicles have valid insurance stickers on the windscreen
Maintain a vehicle management process and database that includes vehicle logs sheets, and tracks mileage, fuel consumption, maintenance/repair management and costs, for each vehicle;
Ensure that all HKI staff met required driving standards prior to them being able to drive HKI vehicles.
Ensure that all vehicles have spare tires, tools and first aid kits.

Driving

Transport staff to various destinations as per schedule
Transport visitors upcountry during official visits
Messenger duties
Collects and delivers mail at the Post Office , G4S and other offices
Delivers letters and cheques to grantees, reviewers, suppliers/service providers when required

Qualifications

Certificate of Good Conduct
Clean driving license and good track record
Good command of the English language
At least secondary school education.
Prior experience working with NGO’S will be an added advantage
At least 4 years accident free driving
Fitness to work certificate required

Competencies

Courtesy, tact, patience
Excellent Driving skills
Attention to detail
Ability to prioritize requests
Flexibility to take on a variety of tasks
Commitment to Helen Keller Intl mission and core values.

Terms and conditions

One year contract preferred start date 1st March

Interested candidates to send their applications to krecruitment@hki.org No more than 2 page long CV considered and cover letter . The deadline of application is 1st February 2021.HELEN KELLER INTLEqual Opportunity Employer· We are an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national or ethnic origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.We are committed to providing reasonable accommodation to individual with disabilities. If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, Please contact us at the email above.

Apply via :

krecruitment@hki.org

October 28, 2024
Program Manager- Every Child Thrives and Covid-19 Response Program Officers – Every Child Thrives (ECT) and COVID-19 extension and VAS programs

Objective of the Position:

Provide technical leadership for the project and ensure quality implementation of activities
Ensure coordination of the project at the counties and national level with the Ministry of health and relevant stakeholders
Continuous monitoring and supervision of project activities evaluating progress and communicating feedback.
Provide administration leadership and financial management of the project

Specific Objectives

Provide technical leadership for the project and ensure quality implementation of activities

Develop project work plans and monitor their implementation regularly
Lead in implementation of all activities according to the work plan ensuring objectives are met
Develop and produce monthly, quarterly and annual technical reports for the project
Review and monitor project budget and follow the burn rate throughout the project duration

Ensure coordination of the project at the counties and national level with the Ministry of health and relevant stakeholders

Organize project coordination forums with external and internal stakeholders
Actively participate in National and County level coordination programs that are relevant to the project objectives
Organize project inception, feedback and closure meetings and provide feedback on the project progress and impact
Ensure effective communication and networking is developed and maintained through partnership and collaboration with donors, CHMTs and other partners within implementing counties
Act as the focal communication point for the project

Continuous monitoring and supervision of project activities evaluating progress and communicating feedback

Track project performance and regularly update the project monitoring framework
Document lessons learnt, human interest stories and success stories from the project implementation
Provide leadership and technical support in implementation of operational study embedded in the project
Ensure relevant project data are collected, analyzed and reports developed to inform program impact.

Provide administration leadership and financial management of the project

Ensure respect for HKI budgeting and procurement procedures for the program.
Support and facilitate the logistics activities of the project particularly in relation to purchasing supplies and equipment for the project activities to ensuring quality and timeliness
Manage project budget to ensure all expenses are within the approved limits and meet HKI standards regarding financial management, accountability and good governance.
Provide support to the project staff through coaching and mentorship, foster teamwork through regular communication, information sharing, and provide opportunity for feedback

Qualifications

Master of Nutrition, public health or equivalent
At least five years’ experience in humanitarian programs
Excellent English writing skills
Demonstrated experience in nutrition and health projects management and coordination
Good knowledge of vitamin A supplementation and deworming programs policies and strategies in Kenya.

Competencies

Demonstrated experience in advanced statistical analysis and operational research
Ability to analyse data and produce quality reports
Ability to validate and interpret health data
Excellent communication, representation and analytical skills
Demonstrated experience in preparation of donors’ proposals, budgets, and reports
Able to prioritise clearly, oversee multiple tasks, set clear objectives for staff and delegate.
Capacity to work under pressure and manage personal stress levels.
Creative, open-minded, flexible, self-learner.
Team-player with good inter-personal skills.

Terms and conditions

One-year contract preferred start date 1st March – Staff to based in Kilifi with frequent travel

go to method of application »

Interested candidates to send their cover letter and a curriculum vitae to krecruitment@hki.org. The deadline of application is 1st February 2021.HELEN KELLER INTL:Equal Opportunity EmployerWe are an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national or ethnic origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.We are committed to providing reasonable accommodation to individual with disabilities. If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email above.

Apply via :

krecruitment@hki.org

October 28, 2024
Finance Intern (Nairobi)

Scope of the position

Main objectives of the position by areas of responsibility without details.
Assist in data entry and verification of field expenses for beneficiaries.
Updating of voucher and journal files to ensure all support documents are attached
Assist in photocopying any relevant documents
Matching of the requests, CBAs, Orders & Invoices;
Initiating payment vouchers;
Assist in reconciling hotel and transport invoices received against participants list.
Assist in filing and organising documents in their respective categories and files

Qualifications

Minimum; diploma in accounting or business administration
Proficient in English both writting
Specific computer knowledge knowledge in using Excel …

Terms and conditions

Internship begin date 20th November 2020 end Date 19th February 2020.

Send CV and Cover letter to KRecruitment@hki.org No more than 2 page long CV considered.
Closing date for all applications is 6th November 2020 .
HELEN KELLER INTL
DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, TEST, INTERVIEW MEETING, PROCESSING, OR TRAINING).
DOES NOT ASK FOR INFORMATION ON APPLICANTS’ BANK ACCOUNTS.DOES NOT RECRUIT THROUGH ANY RECRUITMENT AGENCY.

Apply via :

KRecruitment@hki.org

October 28, 2024
Request for Proposal for Legal Services

Description of Entity
Helen Keller Intl is an international non-profit organization present in Kenya since (2010) . The main office is located in Methodist Ministries building Block B 2nd floor | Nairobi, Kenya
Terms of Reference Legal Adviser
The legal Adviser will provide advise and support to Helen Keller International on the following:

Establishment of all types of employment contracts: Fixed-term Contract, Permanent contract, employment contract on a trial basis, part-time job contract, internship agreement, apprentice contract, jobbers’ contract, seasonal contract or others (seasonal, contract services, outsourcing).
Assistance and advice on the labor law and relevant texts and laws within the specific framework of the activities of the NGO.
Assistance in registration of NGO within Country and support in obtaining work permits for its expatriate employees when necessary
Review of all legally required documentation when requested, making the necessary legal modifications according to the legal provisions in regards to the particular issue at hand.
Completion of all formalities of registration for employers and workers with the Labor Administration (labor inspection, social security fund, IPRES, IPM)
Adjustment with social organizations (social security fund, IPRES), institutions and workers in illegal situation.
Registration of employment contracts for local and expatriate staff and tracking of administrative formalities to the immigration authorities until the issuing of the ID card for expatriates.
Assistance in legal and fiscal management for day laborers
Development of internal regulations, manuals of internal procedures personnel management
Implementation of negotiated departure procedures both individual or collective, for dismissal regarding personal or economic reasons
Organization of elections for staff representatives, the setting up of committees on health and safety (CHS)
Settlement of all types of labor disputes collective or individual through mediation and conciliation
Advice on litigations on labor, civil, etc matters
Payroll analyses and advice as per local labor law
Assistance and legal advice on tax law and its application
Represent Helen Keller in court as and if necessary – based on separate agreement

This Request for Proposal (RFP) is to contract for legal services .**Who May RespondOnly licensed Certified Law firms may respond to this RFP.Instructions on Proposal SubmissionInstructions to Prospective Contractors:Your proposal should be addressed as follows:Name: (David Doledec)Title: Regional Programme ManagerEntity: Helen Keller International – Kenya OfficeAddress:It is important that the Offeror’s proposal be submitted in a sealed envelope clearly marked in the lower left-hand corner with the following information:Electronic Submissions: Proposals must be submitted electronically to the following e-mail address: Kenya-Procurement@hki.org by the closing submission date noted above.Failure to do so may result in premature disclosure of your proposal.It is the responsibility of the Offeror to ensure that the proposal is received by Helen Keller Intl by the date and time specified above.Late proposals will not be considered.

Apply via :

Kenya-Procurement@hki.org

October 28, 2024
Consultancy to develop a Training Tool Kit for combined Vitamin A supplementation for children 6-59 months and Deworming for children 12- 59 months

ituation Context
Vitamin A is a micronutrient of public health importance as it is essential for a child’s growth and development. It helps to prevent and decrease the severity of many infections by enhancing the immune system and reducing overall child mortality by 23%. It also reduces deaths from measles by 50% and diarrhea by 40%.[1] Vitamin A deficiency can lead to increased susceptibility to disease, particularly diarrheal diseases which are a leading cause of death in children under five in Kenya. Additionally, this deficiency can also lead to anemia and blindness.
Worm infections cause or worsen malnutrition and anemia, both of which have serious negative impacts on children of preschool age who are in a period of intense physical and mental growth. Simultaneous administration of micronutrient supplements and deworming drugs decreases recipients’ susceptibility to disease, increase nutrient absorption and eliminate the amplifying effects that nutrient deficiency and worm infections can each have on the other’s ill health effects. Malezi bora strategy in Kenya provides opportunity to improve coverage of child health interventions through outreaches. This strategy recommends combination of various child health interventions to reap the total benefits associated with combination of services e.g. saving on costs. However, during malezi bora in Kenya, most counties focus on acceleration of VAS alone. ECT project therefore focused on combining VAS for children 6-59 and deworming for children 12-59 months to leverage on the health and cost benefit benefits of combination of the two essential health services.
About Every Child Thrives (ECT) Project
Since October 2016, Helen Keller International (HKI) and Effect: Hope are supporting Vitamin A Supplementation and deworming programs in 3 counties: Kilifi, Kwale and Siaya. The program focuses on supporting the County Health Management teams to plan, implement and monitor routine delivery of VAS and deworming (VAS+D) and Malezi Bora events. The project also entails a strong support to gender equity.
The project is organized in 4 streams:

Stream 1: Strengthening the local health care system by increasing the capacity of local community health workers (CHWs) and volunteers to implement an integrated NTD-MDA and Vitamin A supplementation program for boys and girls under 5.
Stream 2: Increasing the coverage of vitamin A and de-worming for boys and girls under 5 using an existing community based Neglected Tropical Disease (NTD) Mass Drug Administration platform combined with micronutrient supplementation.
Stream 3: Increasing knowledge and demand for vitamin A and de-worming through community engagement around vitamin A deficiency and the need for supplementation as well as de-worming in children ineligible for school-based programs.
Stream 4: Ensuring equitable access to vitamin A and de-worming for all eligible boys and girls under 5 (6-59 months) by ensuring that all gender and disability-based barriers to the program delivery are identified and addressed to maximize equitable program access.

The Purpose of the Consultancy
The purpose of this consultancy is to document lessons learnt in the process of implementation of VAS while collating training materials that were used at every level of implementation into a package which will be termed as a VAS and deworming training toolkit. This training package will be helpful to anyone who plans to implement combined VAS and deworming in future.
Objectives of the Consultancy
The main objective of this consultancy is to develop a training toolkit for combined Vitamin A supplementation for children 6-59 months and deworming for children 12-59 months.
The specific objectives are:

To develop a training guide and a manual for combined VAS and deworming for health workers and community health volunteers
To incorporate gender integration training guides in VAS and deworming training toolkit for both health workers and community health volunteers.
To incorporate job-aids in the VAS and deworming training guides for health workers and community health volunteers

The Scope of Work
The consultant will work in consultation with Helen Keller Intl, effect: hope and national stakeholders to design and develop the training toolkit.
The consultant is expected to

Develop an inception protocol detailing their understanding of the key items in the toolkit and a work plan schedule.
Carry-out a desk review of all relevant materials, including existing VAS training manual, deworming training toolkit, ECT visual checklist, ECT gender equality training guide, ECT Gender Equality Strategy, project factsheet and previous project training reports.
Develop the toolkit and modify it based on recommendations from effect:hope or Helen Keller Intl if necessary
Undertake consultation with key stakeholders during consolidation of the toolkit.
Present Draft toolkit to Helen Keller Intl for feedback and comments

· Finalize and design the final toolkit in readiness for printing
Timelines
This consultancy is expected to commence Mid-April to end of May 2020
Qualifications required

Hold at least a MSc in a relevant field (e.g., public health, nutrition, sociology, education etc.)
Demonstrated experience in development of training curriculums, manuals or guidelines
Demonstrated experience of working with public health programs, with a preference for nutrition programs
Good working relationship with Ministry of Health, and county departments of health

October 26, 2024