Jobs Kenya

Company Founded: Founded in 1988

  • Senior Finance Officer

    Senior Finance Officer

    Job description
    Job Summary
    To establish and maintain accounting and management procedures for EGPAF, ensure compliance with all regulatory (donor, statutory & regulatory) and to develop capacity in the Nairobi & various sub-offices to carry out an exemplary accounting functions. Also strive to ensure efficient and accountable use of donor funds across the Kenya program.
    Essential Duties And Responsibilities

    Month and End-year process

    Ensure all end of the month accounting reports are submitted to HQ on time
    Ensure all sub-offices submit complete, accurate and timely month end closing reports
    Follow up and documentation on identified monthly compliance issues from HQ and between Nairobi & Sub-Offices
    Ensure quarterly visits t o sub-offices for compliance and support supervision
    Review all journal vouchers for correctness of codes and completeness of information in line with the underlying supporting information

    Managing the accounts payables/Receivables

    Manages the accounts payable by ensuring suppliers are paid within the agreed time and monthly reconciliation of supplier statements
    Manages staff advances issuance, liquidation and ageing in line with the foundation policies and procedures
    Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
    Manages a systematic financial filing system that is sequential, complete and up to date at all times. Also responsible for ensuring all foundation finance vouchers are scanned and filed appropriately
    Responsible for ensuring that all the EGPAF –K identified monthly compliance issues regarding payables from HQ and between Nairobi & Sub-Offices are addressed in a timely manner

    Payroll Management

    In liaison with HR, ensures that all staff bio-data is correctly loaded in the payroll software
    Ensures that all staff timesheets are received on a monthly basis, are accurately recorded, duly authorized. Also responsible for training staff on proper timekeeping principles per USG regulations
    Ensures timely payment of staff salaries and remittance of payroll deductions within the prescribed timelines
    Ensures strict adherence to correctly computed statutory payments from payroll and maintains separate file for ease of statutory audits
    Ensures accurate payroll allocation spreadsheet is maintained and ensures correct posting of payroll journals to Quick Books

    Cash Management Process

    Manage the cash request process to ensure Kenya Office has adequate cash at all times for its operating expenses
    Manage and oversee the cash management process to ensure its safeguarding and proper distribution
    Monitor cash flows and conduct random cash counts at least once every month
    Maintain contact with EGPAF bankers and monitor all bank transactions to ensure that adequate balances are maintained
    Ensure competitive Forex rates for EGPAF’s dollar/shillings conversions

    Audit & Compliance Review Support

    Act as point of contact with external auditors, ensuring EGPAF’s full cooperation in the audit process
    Facilitate the HQ A-133 audit in a timely manner on sampling requests from the Controller
    Support EGPAF’s annual internal audit and Compliance Review functions and follow up of findings
    Ensure timely resolution of all identified findings in audits

    Staff Management & Supervision

    Ensure development, update and adherence to accounting policies and procedures at all office levels
    Assist in recruitment of finance staff and building of department’s staff capacity
    Conduct performance appraisals for finance staff and ensure relevant and up to date job descriptions at all times
    Promote learning and development amongst finance staff through on-job trainings, mutually agreed upon professional development courses/tuition and coaching and generally motivate staff to improve performance
    Lead finance team by example in terms of work ethic, skills and knowledge development and integrity

    Other Responsibilities

    Liaise with EGPAF HQ and Regional departments as needed to enhance efficiency, effectiveness and compliance
    Updates and disseminates knowledge by studying existing and new regulations, participating in educational opportunities, reading professional publications and maintaining personal networks
    Ensure continuous innovations, adoption of best practices and regular reviews of finance and accounting operations for optimal efficiency
    Recommend any additional finance procedures/guidelines to the Country Director for approval and adoption
    Analyze risk areas in financial operations and recommend mitigating factors

    Required Qualifications
    Education & Experience

    Bachelors degree in related field;
    CPA K or equivalent;
    A wide understanding and experience working with USG funded projects
    Minimum five years working in donor funded project accounting (preferably USG funded)

    Knowledge, Skills & Abilities

    Excellent communication skills
    Proficiency in MS Office
    Well developed interpersonal skills and experience developing staff by assessing development needs, coaching and delivering training
    Strategic thinking, able to work in team settings and to provide suitable leadership therein
    Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
    IT Savvy, including accounting soft wares
    Willingness to travel (at least once a month)

  • Personal Assistant To The Executive Director

    Personal Assistant To The Executive Director

    Job Description

    Overall Responsibility
    The overall responsibility of the Personal Assistant (PA) to support the Executive Director (ED) in the fulfillment and execution of duties to ensure efficient management of the ED’s office, and effective liaison with external partners and contacts as delegated. The PA will be responsible for some human resource management responsibilities. The PA is expected to operate and perform to the highest professional standards, with considerable independence, diversified secretarial duties and designated administrative duties using initiative and judgment, high level organizational skills and knowledge of ACTS policies. 

    Specific Responsibilities

    Support the Director in his/her daily administrative, planning and execution, and travel (including reservations and itineraries) related matters by maintaining a calendar of schedules, events, and meetings.
    Convene and/or coordinate requests for relevant meetings inside and outside ACTS, and support the ED in the planning and preparation of such meetings, including the production of agenda papers, produce succinct, error-free notes and minutes, and provide general assistance during presentations.
    Manage office correspondence with individuals and agencies, often corresponding on behalf of the Director as delegated. These include drafting/editing and/or sending general correspondence or proposals.
    Serve as the first point of contact for the ED with people from both inside and outside the office. This includes coordination of all appointments for the ED and arranging hospitality as required.
    Handle sensitive project information with great tact, discretion and judgment and perform such other tasks as assigned by the ED.
    Coordinate/liaise with other staff to follow-up on deadlines required by the ED.
    Liaise with other staff to order supplies for the ED’s office.
    Maintain an effective filing system both in electronic and hard formats.
    Receive, sign for and acknowledge the receipt of postal packages on behalf of the ED.
    Perform general secretarial duties including, but not limited to, typing, photocopying, filing and mailing.
    Keep abreast of ACTS research activities to be able to deliver briefings as necessary.
    Receive general calls and correspondence, responding/forwarding as appropriate. Keep all contact directories updated, including letters, emails, etc.
    Conduct extensive research and generate error-free write-ups on matters of critical importance to the Director’s planning and decision-making tasks.
    Coordinate human resource functions including: maintenance of human resource files; recruitment and induction of new staff, staff contract and leave management, staff welfare, medical cover and staff insurance.
    Support the Senior Management Team in implementing staff performance management activities.
    Support the development and implementation of human resource development plans.
    Coordinate the procurement, contracting and payments of of consultants.

    Minimum Qualifications

    Degree in a relevant course like secretarial, human resource management, or a relevant social science from a recognized university.
    Three years experience in a similar position.
    Excellent knowledge of protocol procedures.
    Strong diplomatic and communications skills in English. Knowledge of additional UN language(s) preferably French is an added advantage

    Key competencies
    The Personal Assistant to the ED shall demonstrate the following competencies:

    Able to administer and execute administrative processes and transactions.
    Able to perform work of confidential nature and handle a large volume of work.
    Able to maintain calm and composure even under pressure.
    Shows good knowledge of administrative rules and regulations.
    Focused on results and responds positively to feedback.
    Excellent knowledge in MS office applications.

    Contract terms: 3 yearsReports to: Executive Director

  • Project Facilitator – Western Kenya

    Project Facilitator – Western Kenya

    Job Description

    Salary negotiated depending on experience 
    40 hours per week, 1 year Fixed Term Contract
    Send a Cow Kenya (SACK) is looking for a project facilitator to implement Send a Cow Kenya activities in the field efficiently and effectively according to objectives of the Integrated farm systems and donkey welfare project. The Project facilitator will be on the forefront of project implementation, working daily and directly with farmers, farmers groups and other stakeholders in the project area. He/she will establish and maintain relationships with Farmer Groups, liaise with stakeholders and spearhead capacity building to the beneficiaries. Reporting to the Project Officer, Integrated Farm Systems & Donkey Welfare project. 
    Does this sound like you? If so we would love to hear from you.
    Applications close 11th May 2018 at 1.00pm East Africa Time with the successful candidate starting by 1st June 2018.

  • Personal Assistant (PA) to the Executive Director

    Personal Assistant (PA) to the Executive Director

    Contract terms: 3 years
    Reports to: Executive Director
    Duty Station: Nairobi, Kenya
    Overall Responsibility
    The overall responsibility of the Personal Assistant (PA) to support the Executive Director (ED) in the fulfillment and execution of duties to ensure efficient management of the ED’s office, and effective liaison with external partners and contacts as delegated. The PA will be responsible for some human resource management responsibilities. The PA is expected to operate and perform to the highest professional standards, with considerable independence, diversified secretarial duties and designated administrative duties using initiative and judgment, high level organizational skills and knowledge of ACTS policies.
    Specific Responsibilities

    Support the Director in his/her daily administrative, planning and execution, and travel (including reservations and itineraries) related matters by maintaining a calendar of schedules, events, and meetings.
    Convene and/or coordinate requests for relevant meetings inside and outside ACTS, and support the ED in the planning and preparation of such meetings, including the production of agenda papers, produce succinct, error-free notes and minutes, and provide general assistance during presentations.
    Manage office correspondence with individuals and agencies, often corresponding on behalf of the Director as delegated. These include drafting/editing and/or sending general correspondence or proposals.
    Serve as the first point of contact for the ED with people from both inside and outside the office. This includes coordination of all appointments for the ED and arranging hospitality as required.
    Handle sensitive project information with great tact, discretion and judgment and perform such other tasks as assigned by the ED.
    Coordinate/liaise with other staff to follow-up on deadlines required by the ED.
    Liaise with other staff to order supplies for the ED’s office.
    Maintain an effective filing system both in electronic and hard formats.
    Receive, sign for and acknowledge the receipt of postal packages on behalf of the ED.
    Perform general secretarial duties including, but not limited to, typing, photocopying, filing and mailing.
    Keep abreast of ACTS research activities to be able to deliver briefings as necessary.
    Receive general calls and correspondence, responding/forwarding as appropriate. Keep all contact directories updated, including letters, emails, etc.
    Conduct extensive research and generate error-free write-ups on matters of critical importance to the Director’s planning and decision-making tasks.
    Coordinate human resource functions including: maintenance of human resource files; recruitment and induction of new staff, staff contract and leave management, staff welfare, medical cover and staff insurance.
    Support the Senior Management Team in implementing staff performance management activities.
    Support the development and implementation of human resource development plans.
    Coordinate the procurement, contracting and payments of of consultants.

    Minimum Qualifications

    Degree in a relevant course like secretarial, human resource management, or a relevant social science from a recognized university.
    Three years experience in a similar position.
    Excellent knowledge of protocol procedures.
    Strong diplomatic and communications skills in English. Knowledge of additional UN language(s) preferably French is an added advantage

    Key competencies
    The Personal Assistant to the ED shall demonstrate the following competencies:

    Able to administer and execute administrative processes and transactions.
    Able to perform work of confidential nature and handle a large volume of work.
    Able to maintain calm and composure even under pressure.
    Shows good knowledge of administrative rules and regulations.
    Focused on results and responds positively to feedback.
    Excellent knowledge in MS office applications.

  • Sales Administrator

    Sales Administrator

    Job Description
    Department: Sales
    Reports To: VP Sales
    Job Objective: To support VP Sales, Regional Sales Managers, Key Account Managers and Dealer Sales Representatives by administering the sales information system and provide all other administration services for the sales department and staff.
    Duties and Responsibilities:

    Provide positive professional leadership and effective management to all Business Hall Staff in their Region
    Provide secretarial assistance to VP Sales, Regional Sales Managers, Key Account Managers and Dealer
    Sales Representatives by producing letters, memos, reports, spreadsheets, filing; and general administration for the sales department.
    Record/input sales orders, cancellations, exchanges, targets and achievements, and legal completions onto the sales information system, along with sales contracts, full distributor details, details/choices and produce/post relevant letters and statements.
    Ensure the sales extraction sheets are completed and kept up to date on a weekly basis.
    Produce and maintain files, copies and provide necessary sales information when needed by supporting departments.
    Produce weekly and monthly reports for the management team.
    Produce/amend standard forms for use by the sales team or for internal product sales to staff.
    Ensure safe keeping of all documentation in office.
    Keep stock and order materials and stationery used by all the sales team, and order uniforms/badges for sales staff.
    Liaise daily with legal department, finance department and Human Resource Department regarding payments for stock collected by staff and balancing and closing of staff sales accounts. Administer in the organization of sales events or clients interactions.
    Take telephone enquiries from prospective dealers and distributors regarding sales processes and ensure the right information is delivered to them.
    Maintain a clear record of all dealers and distributors including their location, contacts, sales transactions, payments and credits.
    Calculate sales commissions, payments to outsourced sales promotion companies and other significant payments to be paid out.
    Communicate to sales staff on behalf of the VP Sales.
    At all times comply with company polies, regulations and procedures.
    Any other duties as given by Supervisors.

    Education/Experience:

    Bachelor Degree from accredited university.
    At least 2 years’ experience in Sales Administration in a similarly large enterprise will be an added advantage.
    Excellent computer skills and knowledge of MS office packages (most especially MS Excel and Word)

    Skills and Competencies:

    Self-disciplined individual with managerial capabilities.
    Ready to work long hours when occasionally required to do so.
    Capable of travelling when required to.
    Have strong interest in digital television technology.
    Hard working, good attitude, strong sense of responsibility, and enthusiasm for work performed.
    High sense of professionalism in conduct
    Heightened strategic awareness
    Good people skills and experience in building teams.
    Able to multitask and work under pressure
    Good problem solving skills and ability to take initiative.

  • IT Pre-Sales Manager

    IT Pre-Sales Manager

    As an IT Pre-Sales Manager in our Commercial team you will ensure sales productivity and deal flow by securing the “technical close” in complex solutions. The IT Pre-Sales Manager collaborates with service/support and technical resources to ensure proposed deals include technical solutions that accurately address customer needs and are appropriately supported by key customer technical decision-makers.
    You will work with management team to identify appropriate business opportunities from new and existing clients. You will prospect for potential leads, uncover needs within those prospects and qualify those leads to the wider team at the company. You will also work with this team to propose solutions for existing clients and win business from new clients
    Reporting Relationship
    The IT Pre-Sales Manager reports to the Chief Commercial Officer.
    Key Responsibilities:

    Meet assigned revenue targets by generating business from new and existing clients
    Working closely with the sales team on proposals and pitches for business.
    Attending meetings with commercial team and acting as a technical expert.
    Proactively scopes the technical solution required to address customer requirements, assesses customers met and unmet needs, and recommends solutions that optimize value for both the customer and the company.
    Putting together business cases for the commercial team to support their proposals.
    Working closely and collaboratively with customers to devise effective solutions.
    Ensuring that the company’s product can deliver on the customer’s requirements.
    Working closely with customers to understand and capture requirements.
    Replying to customers following requests for information and proposal requests.
    Presenting proposals to customers alongside members of the commercial team.
    Providing ongoing support for customers post implementation.
    Producing detailed costings for customers and ensuring the contract is profitable.
    Anticipate and recognize any client objections in order to close sales
    Coordinate opportunities from prospect through to engagement
    Research and communicate information about target sectors, customers and competitors
    Proactively communicate news and insights on prospect organizations and contacts
    Gain and share understanding of prospect’s organization, processes, business strategies, product or service offerings and decision-making structures
    Work collaboratively with the company’s resources to define the approach and strategy for achieving client requirements
    Effectively negotiate with multiple levels of executive management within prospective client organizations
    Use in-depth knowledge and insight of key competitors to create compelling reasons for prospective clients to engage with the company.
    Articulate to clients the benefits of the project management approach and educate them about new ideas and new ways of thinking
    Communicate the status of opportunities, clearly articulate next steps and discuss potential risks with the wider sales and account management team in weekly meeting

     Position Requirement:

    Bachelor’s Degree in Business Information Technology or related studies.
    Minimum of 4 years of IT solution sales experience of B2B. Experience of working within SLAs and well versed in RFPs is a must
    Should be able to build technical proposals.
    Strong work ethic
    Ability to work under pressure/targets
    Excellent communication skills
    Delivery focused
    Proactive approach to work

  • Dealer Sales Executives

    Dealer Sales Executives

    Reports To: Regional Sales Manager
    Locations: Garissa, Mandera and Marsabit
    Position Overview:
    Attainment of sales objectives; Contribution to the overall achievement of the key tasks / objectives of the Company’s Sales:

    To reach expected sales targets by attracting dealers and re-sale accounts, to increase company sales through clients.
    To maintain a stable and progressive relationship with current dealers and resellers.
    To ensure smooth and efficient operations of the Sales Department by coordinating and cooperating within departments and between departments to ensure that expected sales targets are met.
    To safeguard company’s property and products according to Company’s policies and procedures. To assist the Sales Director with any issues related to the Sales Department.

     Responsibilities

    Active recruitment, servicing and maintenance of Dealers for assigned products within the territory assigned
    Establishes productive, professional relationships with key personnel in assigned dealer accounts.
    Coordinates the involvement of company personnel, including support, service, and management resources, in order to meet dealer performance objectives and dealers’ expectations.
    Meets assigned targets for profitable sales volume and strategic objectives in assigned dealer accounts.
    Proactively leads a joint dealer planning process that develops mutual performance objectives, financial targets, and critical milestones associated with a productive dealer relationship.
    Proactively assesses, clarifies, and validates dealer needs on an ongoing basis.
    Sells through dealer organizations to end users in coordination with dealer sales resources.
    Manages potential dealer conflict with other firm sales dealers by fostering excellent communication internally and externally, and through strict adherence to dealer rules of engagement.
    Leads solution development efforts that best address end-user needs, while coordinating the involvement of all necessary company and dealer personnel.
    Ensures dealer compliance with dealer agreements.
    Support the work of delivery, re-stocking, returned stock, payment collection, receipts, reconciliation, etc
    Collection off market in formation and monitor competitor activities.
    Drives adoption of company programs among assigned Dealers
    Proactively recruits new qualifying dealers.
    Develops a business plan and sales strategy for the market that ensures attainment of company sales goals and profitability.
    Any other tasks assigned by the upper management.

    Accountabilities and Performance Measures:

    Achieves assigned sales quota in the designated partner accounts.
    Meets assigned expectations for profitability.
    Completes partner account plans that meet company standards.
    Maintains high partner satisfaction ratings that meet company standards.
    Completes required dealer training and development objectives within the assigned time frame.

    Organizational Alignment:

    Reports to the Regional Sales Manager.
    Enlists the support of technical specialists, implementation resources, service resources, and other sales and management resources as needed.
    Closely coordinates company executive involvement with dealers and end-user customer management as appropriate.
    Works closely with Customer Service Representatives to ensure customer satisfaction and problem resolution.
    This position may have direct report staff assigned to support responsibilities within specific dealer accounts.

    Qualifications:

    Bachelors degree in relevant area from an accredited institution.
    At least 2 years sales experiences in the related industry with a verifiable track record of sales achievement is strictly required.

    Skills:

    Proficiency in the process of developing distribution channels, know very well about the demands of customer; familiar with operating model of marketing activities from competitor.
    Proficiency in use of Microsoft Office Packages and other relevant marketing software.

    Environmental Job Requirements and Working Conditions:

    This position requires extensive travel within assigned region.
    Good geographical knowledge and social fit within the region of operation
    Knowledge of and fluency in Somali language and culture is an added advantage.

  • Solutions Developer

    Solutions Developer

    As a Solutions Developer in our Operations team you will be challenged with a wide range of tasks, ranging from design, development and maintenance of our solution development. You’ll be responsible for designing, developing and testing high-performance, intuitive, data-driven web and mobile applications and APIs
    Reporting Relationship
    The Solutions Developer reports to the Head of Projects.
    Key Responsibilities
    Duties depend on the complexity of its information systems, but standard responsibilities include:

    Code maintenance & bug-fixing
    Iterating on existing product based on customer feedback
    Design and deploy A/B tests in production environment
    Implement our development workflow and processes
    Contribute to technical architecture decisions and lead efforts to build and maintain a highly scalable software platform
    Work alongside our world class engineering team to build & maintain our fintech backend
    Provide strong technical leadership and build autonomous teams

    Position Requirement

    B Sc. in Computer Science, Engineering Physics or similar degree.
    A great interest in learning the financial markets
    Experience in an object-oriented language. Knowledge in C++ is a plus.
    Have capacity to deliver high quality software in a high pace environment
    Good skills in English

    Additional Skills Required

    Business-driven
    Ability to draft, strategies and develop disruptive financial innovations using the appropriate tools and techniques and hypothesize about the effect new regulations will have on future commerce products.
    An in-depth understanding of the future of money, markets and transactions, as well as the mental tools and frameworks required to predict and leverage future trends in fintech.
    Like to take initiatives and influence the direction of your own development
    Have strong analytical thinking with an attitude that problems are to be solved
    Are communicative and strongly like to work in a team and share knowledge with others
    Are not afraid of challenging your colleagues in their mindset

  • Programme Administrator

    Programme Administrator

    Job Description
    The position will report to the Manager, Training.
    Overall Job Purpose: This position is responsible for the efficient and effective administration of all grants and awards to grantees, administration of all finances, budgets and payments of one of the AERC departments.
    Duties & Responsibilities
    Grants management

    Issuing payments of grants to institutions and individuals.
    Maintaining contact with and evaluating grant utilization by grantees and participating universities as well as maintaining accurate and up to date accounts of all grant disbursements and grants awarded.

    Financial Administration

    Issuing payment to suppliers and service providers of the department.
    Preparing periodic donor and management reports and projections of annual expenditure.
    In liaison with the Programme Director and Manager review quarterly reports, verifies expenditure against budget, advises on the status of grants payable and prepares donor and management reports.

    Logistics and conference management

    Assisting in the budgeting, preparation and conduct of workshops and meetings. In collaboration with the project team assist in the preparation of the annual and quarterly Programme Work Plans and Budget.

    Qualification and Experience

    Bachelors’ degree in Business Administration or other relevant discipline.
    CPA (K) or equivalent.
    At least 5 years relevant experience, preferably in an international NGO.
    Proven track record in programme financial and grant management and project administration.

    Key Skills and Competencies

    Ability to work with computerised accounting systems,
    strong financial management,
    problem solving and analytical skills,
    ability to work independently,
    strong integrity and ability to maintain confidentiality,
    ability to work under pressure and meet deadlines,
    proficiency in standard office computer applications and databases such as; MS Office Word, Excel, PowerPoint and Internet.

    AERC offers a competitive remuneration and benefits package.

  • IT Projects Manager

    IT Projects Manager

    Job Main role:
    Reporting to the CTO, in this role you’ll be responsible for the implementation of technology, directing the work of systems and business analysts, developers, support specialists and other computer-related workers. You should have experience and technical expertise, coupled with an understanding of business and management principles.
    Responsibilities

    Evaluating user needs and system functionality and ensuring that ICT facilities meet these needs;
    Planning, developing and implementing the ICT budget and obtaining competitive prices from suppliers to ensure cost effectiveness;
    Scheduling upgrades and security backups of hardware and software systems;
    Researching and installing new systems;
    Guaranteeing the smooth running of all ICT systems, including anti-virus software, print services and email provision;
    Ensuring that users adhere to software licensing laws;
    Providing secure access to the network for remote users;
    Securing data from internal and external attack;
    Offering users appropriate support and advice;
    Managing crisis situations, which may involve complex technical hardware or software problems;
    Mentoring and training new ICT support staff;
    Keeping up to date with the latest technologies.

    Essential Skills And Experience:

    5+ years of Experience in a similar role
    Degree in Computer Science /Information Technology or related is a must.
    ITIL Certification is an added advantage.
    Strong enterprise systems knowledge is a must.
    Experience with Service Transition and Change management best practices.
    Experience in Fintech, Banks, and telecommunication industries.
    Certified Service Management ITIL with solid experience in delivering outstanding customer service.
    Experience of training, performance management and staff development within teams
    Excellent people management skills and customer service manner
    Strong technical problem solving skills and experience.
    Ability to design and implement service improvement plans.
    Excellent verbal and written communication skills with internal and external stakeholders
    Experience with automation to support scalability and growth.