Jobs Kenya

Company Founded: Founded in 1964

  • Translators/Interpreters

    Translators/Interpreters

    Background
    UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world.
    UN Women is looking for language experts to provide translation and interpretation services from French-English-French and English-Portuguese-English or vice versa for programme reports, press releases/statements, speech, features, audio/video interviews and other important documents including the policy and guidelines, requests from CO to RO as and when required basis. UN Women RO intends to establish a Retainer SSA contract with the selected candidates for at least one-year period. The service is required occasionally and only for a specified period.
    Duties and Responsibilities
    The consultants will work under the overall supervision of the Communication Specialist, and direct supervision of Thematic Leads in request of interpretation and translation services.
    Scope of the Work
    A professional, accurate and fast translation service from English to French, English to Portuguese and vice versa such that the meaning and understanding of each principles and analysis presented in the documents reflect their true sense.
    Main Tasks and Responsibilities of Translator/Interpreter:

    Provide simultaneous interpretation services for UN Women meetings/events
    Translate knowledge products from French to English, Portuguese to English and vice-versa.
    Transcribe and translate documents on a need basis.
    Ensure accuracy in language, structure, and rhetoric expressions.
    As part of translation, word choice, style, sentence structure, comprehension, and terminologies are checked intensively, and the content is fine-tuned to achieve native English, Portuguese and French expression.

    Competencies
    Core Values:

    Respect for Diversity
    Integrity
    Professionalism

    Core Competencies:

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

    Functional Competencies:

    Excellent reading, writing, editing, research, and proofreading skills;
    Strong organizational skills and the ability to multi-task;
    Attention to detail is crucial;
    Ability to work under pressure and meet strict deadlines;
    Ability to produce a high volume of quality content;
    Knowledge of UN acronyms and terminologies

    Academic Qualifications

    A First degree in translation, writing, communications, journalism, international relations or related fields and/or a minimum of 10 years of progressive translation/interpretation experience.
    Master’s degree in translation & interpreting or related fields is considered an asset.
    Language Certification from an accredited professional language institution is considered an asset.

    Experience

    A minimum of five (5) years of experience in interpretation/translation, writing, editing, self-revision, proofreading and/or production editing is required. Out of the aforementioned five (5) years, three (3) years of experience working within a multilingual setting is desirable.
    Three (3) years of interpretation/translation/editing/writing experience for the UN system or other international organization is preferred.

    Languages:

    Fluency in English and French is required.
    Fluency in English and Portuguese is required.

    Apply via :

    jobs.undp.org

  • Photo-assignment in the Coffee sector

    Photo-assignment in the Coffee sector

    You are an experienced photographer based in Kenya. Here is an assignment to work alongside the International Trade Centre (ITC) in taking photographs and writing short descriptions of the work of a series of coffee producers. The goal of the assignment is to take attractive photos of the coffee production, people and communities of around 10 such coffee producers. The output will be used to complete websites and in social media to promote the coffees toward international buyers.
    Deliverables
    For each coffee SME:

    At least 30 high quality photos, taken using a digital SLR camera (or superior) of at least 12 MP (native, no up-sampling)

    Photos must show a subject of interest, be in good light and have a good composition

    At least 3 explanatory sentences for each photo
    At least 1 interview of at least 150 words with a representative of the coffee producer (preferably the owner or manager)
    One short video (2-3 minutes) per company – to be confirmed –

    Steps

    Attend a short briefing with ITC’s consultant
    Organise photo RDV’s with assistance of local consultant (marketing coach and/or national coordinator)
    Shoot a sample portfolio as above
    Obtain approval of quality and approach from ITC before shooting

    Interested candidates should submit a CV and photography portfolio (PDF, PPT file, Google drive link, website, etc.) to the following address: brands@intracen.org

    Apply via :

    brands@intracen.org

  • Communication Consultant

    Communication Consultant

    Background
    UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.
    In Kenya, the UN Women Country Programme contributes to the Third Medium Term Plan of Kenya’s Vision 2030 and President Uhuru Kenyatta’s Big 4 Agenda. It is aligned to the United Nations Development Assistance Framework (UNDAF) of 2018-2022. UN Women’s Strategic Note 2019-2022 envisions a state where gender relations empower women and men to make informed decisions, have equal access to and use of quality services, and control resources and assets in a secure, accountable and inclusive nation. The Strategic Note has prioritized the following four impact areas: 1) Women leadership in decision making, 2) Women’s Economic Empowerment, 3) Ending Violence against Women and Girls, and 4) and Women, Peace, and Security. In addition, UN Women is also mandated to coordinate and promote the UN system’s work in advancing gender equality, and in all deliberations and agreements linked to the 2030 Agenda.
    Reporting to the Deputy Country Director, the Communications Consultant supports the formulation and implementation of the communications and advocacy strategy to increase the standing and awareness of UN Women with partners, the media, and the public. The Communications Consultant promotes a client-oriented approach in UN Women.

    Duties and Responsibilities

    Provide coordination support in the development and implementation of a coherent Kenya Country Office (KCO) communications and advocacy strategy
    Provide support to advocacy efforts and campaigns by organizing roundtable discussions, press conferences, online events, and other publicity events, and preparing briefing materials and press releases;
    Provide guidance and support to the program and other KCO staff on UN Women corporate communications guidelines and printing norms;
    Provide inputs to Programme in order to integrate advocacy and communication strategies into program formulation, as necessary;
    Identification of storylines for publications and drafting of substantive articles contributing to debates on key gender and development issues;
    Provide coordination support to the development of KCO advocacy materials
    Identify KCO stories, and develop/review content for the www.genderinkenya.org website and KCO corporate social media accounts;
    Identify storylines and achievements from KCOs work, for online and printed publications;
    Prepare press releases, articles, key messages, and other advocacy material;
    Oversee the translation, adaptation, or rewriting of information received for the local context;
    Manage the publication of materials for final approval including but not limited to designing
    Maintain library/ database of reference materials and photos and digital assets, as necessary;
    Coordination and management of Country Office publication activities, such as content management, corporate communications guidelines and norms for publishing, design, etc; 
    Provide substantive support to KCO social media presence  
    Update website and social media channels, ensure consistency in branding;
    Research, compile and produce reports on web statistics on a regular basis and electronic surveys;
    Maintain files, databases, and systems relevant to the KCO’s digital presence, as necessary.
    Documentation
    Support, where necessary, field documentation with key informant interviews, photography, and videography
    Support KCO media relations
    Serve as a focal point on UN Women activities open to the media, as necessary;
    Establish and maintain relationships with press in the country; maintain and update database of the relevant press, as necessary;
    Respond to requests for information and arrange interviews;
    Facilitate knowledge management and sharing
    Contribute to the identification of best practices and lessons learned;
    Conduct training and workshops on communication practices;
    Provide/ exchange information with the Regional Office and Headquarters
    Other
    Perform other tasks as assigned by supervisor
    Provide support on special web/digital/media projects undertaken by the KCO
    Train KCO staff and partners
    Participate in inter-agency communication platforms and joint UN events

    Key Performance Indicators

    Timely organization of discussions, conferences, briefings, information campaigns, and other events
    Timely provision of substantive inputs as requested
    Timely delivery of developed communication and advocacy materials in high quality
    Number of communication products developed as assisted in the development

    Deliverables

    Monthly social media content schedule
    Monthly social media/digital report
    Support the planning and execution of the commemoration of at least 4 key calendar and program-related events
    including particular: IWD (8 March), CSW65 (15 – 25 March) with summary reports.
    Coordination and planning 2 of audio/visual projects: Women Count Phase 1; COVID-19 Response
    Quarterly Newsletters;
    Knowledge products profiling KCO program results.
    Bi-weekly media monitoring report;

    Competencies
    Core Values:

    Respect for Diversity
    Integrity
    Professionalism

    Core Competencies:

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

    Functional Competencies

    Ability to establish, build and sustain effective relationships with clients
    Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality
    Excellent event planning skills
    Excellent knowledge of social media and communications strategy and methods
    Ability to identify relevant events and stories and communicate them to a mass audience
    Strong multimedia skills
    Knowledge of gender equality and women’s empowerment in Kenya

    Required Skills and Experience
    Education and certification:

    Master’s Degree in Communications, Public Relations or Journalism or related field is required
    A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

    Experience:

    At least 6 years of progressively responsible experience in providing support to the formulation and implementation of internal and external communications and advocacy strategies and related plans;
    Experience in local and national media management;
    Experience in coordinating communications support for physical and virtual events;
    Experience in the use of Microsoft Office (Powerpoint, Word, Excel) as well as web-based management systems including WordPress and Mailchimp;
    Experience in graphic design for digital and print platforms such as Adobe and/ Canva;
    Experience in the use of social media and digital communications

    Language Requirements:

    Fluency in English is required
    Working knowledge of the other UN official working language is an asset.

    Apply via :

    jobs.undp.org

  • Communications Analyst (Readvertisement)

    Communications Analyst (Readvertisement)

    Background

    UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.

    In Kenya, the UN Women Country Programme contributes to the Third Medium Term Plan of Kenya’s Vision 2030 and President Uhuru Kenyatta’s Big 4 Agenda. It is aligned to the United Nations Development Assistance Framework (UNDAF) of 2018-2022. UN Women’s Strategic Note 2019-2022 envisions a state where gender relations empower women and men to make informed decisions, have equal access to and use of quality services, and control resources and assets in a secure, accountable and inclusive nation. T he Strategic Note has prioritized the following four impact areas: 1) Women leadership in decision making , 2) Women’s Economic Empowerment, 3) Ending Violence against Women and Girls, and 4) and Women, Peace, and Security.

    Reporting to the Deputy Country Director, the Communications Analyst supports the formulation and implementation of the communications and advocacy strategies to increase the standing and awareness of UN Women with partners, the media, and the public. The Communications Analyst promotes a client-oriented approach in UN Women.

    Duties And Responsibilities

    Provide coordination support in the development and implementation of a coherent Kenya Country Office (KCO) communications and advocacy strategy

    Provide substantive inputs to the development of the KCO communication strategy;
    Provide support to advocacy efforts and campaigns by organizing roundtable discussions, press conferences, online events, and other publicity events, and preparing briefing materials and press releases;
    Provide guidance and support to the program and other KCO staff on UN Women corporate communications guidelines and printing norms;
    Track and monitor print and social media and report relevant information to senior staff to inform strategy development;
    Provide inputs to Programme in order to integrate advocacy and communication strategies into program formulation, as necessary.

    Provide coordination support to the development of KCO advocacy materials

    Identify storylines and achievements from KCOs work, for online and printed publications;
    Prepare press releases, articles, key messages, and other advocacy materials;
    Oversee the translation, adaptation, or rewriting of information received for the local context;
    Manage the publication of materials for final approval including but not limited to designing;
    Maintain library/ database of reference materials and photos and digital assets, as necessary;
    Identification of storylines for publications and drafting of substantive articles contributing to debates on key gender and development issues;
    Coordination and management of Country Office publication activities, such as content management, norms for publishing, design, etc;

    Provide substantive support in the management of the KCO’s online presence

    Identify KCO stories, and develop/review content for the www.genderinkenya.org website and KCO corporate social media accounts;
    Update the website and social media channels, ensure consistency in branding;
    Research, compile and produce reports on web statistics on a regular basis and electronic surveys;
    Maintain files, databases, and systems relevant to the KCO’s digital presence, as necessary.

    Provide media relations support to KCO

    Serve as a focal point on UN Women activities open to the media, as necessary;
    Establish and maintain relationships with press in the country; maintain and update database of the relevant press, as necessary;
    Respond to requests for information and arrange interviews;
    Draft talking points, speeches, Opeds etc.

    Facilitate knowledge management and sharing

    Contribute to the identification of best practices and lessons learned;
    Conduct training and workshops on communication practices;
    Provide/ exchange information with the Regional Office and Headquarters.
     

    Other

    Perform other tasks as assigned by supervisor;
    Provide support on special web/digital/media projects undertaken by the KCO;
    Train KCO staff and partners.

    Key Performance Indicators

    Timely organization of discussions, conferences, briefings, information campaigns, and other events
    Timely provision of substantive inputs as requested
    Timely delivery of developed communication and advocacy materials in high quality
    Website and social media accounts are up to date
    Number of communication products developed as assisted in the development
     

    Competencies

    Core Values

    Respect for Diversity
    Integrity
    Professionalism
     

    Core Competencies

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

    Functional Competencies

    Ability to establish, build and sustain effective relationships with clients
    Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality
    Excellent event planning skills
    Excellent knowledge of social media and communications strategy and methods
    Ability to identify relevant events and stories and communicate them to a mass audience
    Strong multimedia skills
    Knowledge of gender equality and women’s empowerment in Kenya

    Apply via :

    jobs.undp.org

  • Procurement Assistant

    Procurement Assistant

    Background

    UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world.

    Under the direct supervision of the Procurement Analyst and overall guidance of the Regional Operations Manager, the Procurement Assistant will provide support to UN Women Regional Office in the area of procurement and travel management. The Procurement Assistant supports the execution of transparent and efficient Procurement services and processes consistent with the UN Women rules and regulations. The Procurement Assistant also works in collaboration with Programme and Operations staff to successfully deliver procurement services.

    Duties And Responsibilities

    Provide administrative and coordination support to procurement strategies in accordance with UN Women rules, regulations, policies and strategies:

    Research and draft responses to enquiries for clearance by the Regional Operations Manager;
    Provide inputs to the implementation of procurement management policies and strategies on cost saving and reduction;
    Implement procurement management policies and strategies;
    Contribute to the development of sourcing strategies;
    Support the rollout of the of e-procurement and e-travel functions.
     

    Coordinate Procurement And Travel Processes For The Regional Office

    Provide inputs to the preparation of procurement plans for Programmes/ projects;
    Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services, as necessary;
    Prepare Request for Quotations (RFQ), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals, as necessary;
    Perform Buyer role in Atlas, prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
    Timely processing of vendor creation requests in ATLAS;
    Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation for all travelers;
    Prepare submissions to the Procurement Review Committee (PRC), as necessary.
     

    Coordinate Contract Management Processes For The Regional Office

    Provide administrative support to contract management processes; maintain databases of long-term agreements and maintenance contracts;
    Coordinate submissions of F10 claims;
    Maintain rosters of suppliers;
    Maintain filing system.

    Facilitate knowledge building and knowledge sharing to the Regional Office and Country Offices:

    Participate in trainings for the operations/projects staff;
    Provide support to the synthesis of lessons learnt and best practices;
    Support the Procurement Analyst in providing training and support to country offices on e-Procurement and e-Travel systems.
     

    Travel Logistics Support And Coordination With UNON Facilities Management

    Arrange shipments and conference facilities;
    Process requests for visas for all UN travelers;
    Support with administrative duties including office maintenance, pouch and registry services;
    Arrange hotel reservations for visiting UN/UN Women officials;
    Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;
    Arrange transportation for high-level officials;
    Liaise with UNON on VAT applications;
    Perform other administrative tasks as assigned by supervisor.
     

    Key Performance Indicators

    Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget;
    Proper and accurate maintenance of files and databases, documents are easily retrievable;
    Updated supplier and travel database including F10 claims and uploaded monthly on SharePoint;
    Timely organization of transport and logistics activities.
     

    Competencies

    Core Values

    Respect for Diversity
    Integrity
    Professionalism
     

    Core Competencies

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example
     

    Functional Competencies

    Knowledge of procurement processes, systems, administrative rules and regulations;
    Knowledge in the use of spreadsheets and database packages;
    Ability to work well under pressure and meet deadlines;
    Ability to administer and execute administrative processes and transactions;
    Ability to perform work of confidential nature and handle a large volume of work;
    Good IT and web-based management skills.

    Apply via :

    jobs.undp.org

  • Communications Analyst (Readvertisement)

    Communications Analyst (Readvertisement)

    Background

    UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.

    In Kenya, the UN Women Country Programme contributes to the Third Medium Term Plan of Kenya’s Vision 2030 and President Uhuru Kenyatta’s Big 4 Agenda. It is aligned to the United Nations Development Assistance Framework (UNDAF) of 2018-2022. UN Women’s Strategic Note 2019-2022 envisions a state where gender relations empower women and men to make informed decisions, have equal access to and use of quality services, and control resources and assets in a secure, accountable and inclusive nation. T he Strategic Note has prioritized the following four impact areas: 1) Women leadership in decision making , 2) Women’s Economic Empowerment, 3) Ending Violence against Women and Girls, and 4) and Women, Peace, and Security.

    Reporting to the Deputy Country Director, the Communications Analyst supports the formulation and implementation of the communications and advocacy strategies to increase the standing and awareness of UN Women with partners, the media, and the public. The Communications Analyst promotes a client-oriented approach in UN Women.

    Duties And Responsibilities

    Provide coordination support in the development and implementation of a coherent Kenya Country Office (KCO) communications and advocacy strategy

    Provide substantive inputs to the development of the KCO communication strategy;
    Provide support to advocacy efforts and campaigns by organizing roundtable discussions, press conferences, online events, and other publicity events, and preparing briefing materials and press releases;
    Provide guidance and support to the program and other KCO staff on UN Women corporate communications guidelines and printing norms;
    Track and monitor print and social media and report relevant information to senior staff to inform strategy development;
    Provide inputs to Programme in order to integrate advocacy and communication strategies into program formulation, as necessary.

    Provide coordination support to the development of KCO advocacy materials

    Identify storylines and achievements from KCOs work, for online and printed publications;
    Prepare press releases, articles, key messages, and other advocacy materials;
    Oversee the translation, adaptation, or rewriting of information received for the local context;
    Manage the publication of materials for final approval including but not limited to designing;
    Maintain library/ database of reference materials and photos and digital assets, as necessary;
    Identification of storylines for publications and drafting of substantive articles contributing to debates on key gender and development issues;
    Coordination and management of Country Office publication activities, such as content management, norms for publishing, design, etc;

    Provide substantive support in the management of the KCO’s online presence

    Identify KCO stories, and develop/review content for the www.genderinkenya.org website and KCO corporate social media accounts;
    Update the website and social media channels, ensure consistency in branding;
    Research, compile and produce reports on web statistics on a regular basis and electronic surveys;
    Maintain files, databases, and systems relevant to the KCO’s digital presence, as necessary.

    Provide media relations support to KCO

    Serve as a focal point on UN Women activities open to the media, as necessary;
    Establish and maintain relationships with press in the country; maintain and update database of the relevant press, as necessary;
    Respond to requests for information and arrange interviews;
    Draft talking points, speeches, Opeds etc.

    Facilitate knowledge management and sharing

    Contribute to the identification of best practices and lessons learned;
    Conduct training and workshops on communication practices;
    Provide/ exchange information with the Regional Office and Headquarters.
     

    Other

    Perform other tasks as assigned by supervisor;
    Provide support on special web/digital/media projects undertaken by the KCO;
    Train KCO staff and partners.

    Key Performance Indicators

    Timely organization of discussions, conferences, briefings, information campaigns, and other events
    Timely provision of substantive inputs as requested
    Timely delivery of developed communication and advocacy materials in high quality
    Website and social media accounts are up to date
    Number of communication products developed as assisted in the development
     

    Competencies

    Core Values

    Respect for Diversity
    Integrity
    Professionalism
     

    Core Competencies

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

    Functional Competencies

    Ability to establish, build and sustain effective relationships with clients
    Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality
    Excellent event planning skills
    Excellent knowledge of social media and communications strategy and methods
    Ability to identify relevant events and stories and communicate them to a mass audience
    Strong multimedia skills
    Knowledge of gender equality and women’s empowerment in Kenya

    Apply via :

    jobs.undp.org

  • Procurement Assistant

    Procurement Assistant

    Background

    UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world.

    Under the direct supervision of the Procurement Analyst and overall guidance of the Regional Operations Manager, the Procurement Assistant will provide support to UN Women Regional Office in the area of procurement and travel management. The Procurement Assistant supports the execution of transparent and efficient Procurement services and processes consistent with the UN Women rules and regulations. The Procurement Assistant also works in collaboration with Programme and Operations staff to successfully deliver procurement services.

    Duties And Responsibilities

    Provide administrative and coordination support to procurement strategies in accordance with UN Women rules, regulations, policies and strategies:

    Research and draft responses to enquiries for clearance by the Regional Operations Manager;
    Provide inputs to the implementation of procurement management policies and strategies on cost saving and reduction;
    Implement procurement management policies and strategies;
    Contribute to the development of sourcing strategies;
    Support the rollout of the of e-procurement and e-travel functions.
     

    Coordinate Procurement And Travel Processes For The Regional Office

    Provide inputs to the preparation of procurement plans for Programmes/ projects;
    Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services, as necessary;
    Prepare Request for Quotations (RFQ), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals, as necessary;
    Perform Buyer role in Atlas, prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
    Timely processing of vendor creation requests in ATLAS;
    Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation for all travelers;
    Prepare submissions to the Procurement Review Committee (PRC), as necessary.
     

    Coordinate Contract Management Processes For The Regional Office

    Provide administrative support to contract management processes; maintain databases of long-term agreements and maintenance contracts;
    Coordinate submissions of F10 claims;
    Maintain rosters of suppliers;
    Maintain filing system.

    Facilitate knowledge building and knowledge sharing to the Regional Office and Country Offices:

    Participate in trainings for the operations/projects staff;
    Provide support to the synthesis of lessons learnt and best practices;
    Support the Procurement Analyst in providing training and support to country offices on e-Procurement and e-Travel systems.
     

    Travel Logistics Support And Coordination With UNON Facilities Management

    Arrange shipments and conference facilities;
    Process requests for visas for all UN travelers;
    Support with administrative duties including office maintenance, pouch and registry services;
    Arrange hotel reservations for visiting UN/UN Women officials;
    Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;
    Arrange transportation for high-level officials;
    Liaise with UNON on VAT applications;
    Perform other administrative tasks as assigned by supervisor.
     

    Key Performance Indicators

    Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget;
    Proper and accurate maintenance of files and databases, documents are easily retrievable;
    Updated supplier and travel database including F10 claims and uploaded monthly on SharePoint;
    Timely organization of transport and logistics activities.
     

    Competencies

    Core Values

    Respect for Diversity
    Integrity
    Professionalism
     

    Core Competencies

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example
     

    Functional Competencies

    Knowledge of procurement processes, systems, administrative rules and regulations;
    Knowledge in the use of spreadsheets and database packages;
    Ability to work well under pressure and meet deadlines;
    Ability to administer and execute administrative processes and transactions;
    Ability to perform work of confidential nature and handle a large volume of work;
    Good IT and web-based management skills.

    Apply via :

    jobs.undp.org

  • Operations Associate, Inclusive Volunteer Management

    Operations Associate, Inclusive Volunteer Management

    Background

    The Volunteer Services Centre (VSC) is responsible for providing timely and high-quality services in the sourcing, identification and recruitment of UN Volunteers, as well as in the implementation of the Conditions of Service of volunteers, and the management of payroll, service desk and special initiatives for volunteers and UN entities globally. VSC works in close collaboration with relevant sections at headquarters, as well as with Regional Offices and Field Units to ensure seamless and consolidated services in accordance with regulations and rules, pertinent policies and internal procedures.

    Reporting to the Operations Associate, Talent Acquisition, the Operations Associate, Volunteer Management and Inclusion coordinates and provides support for volunteer management services for fully funded UN Volunteers, including Inclusion and Special Volunteer Initiatives. She/he also contributes to focused outreach efforts to strengthen partnerships with Full Funding (FF) programme donors to feed UNV’s talent pool.

    Duties And Responsibilities

    Provision of volunteer management services for fully funded UN Volunteers and/or those serving under Special Volunteer Initiatives (SVI)

    Coordinate with Regional Offices and Field Units the development of the Descriptions of Assignments in line with the requirements of donors or SVI partners;
    Act as an interface between VSC and the donors/SVI partners on issues related to recruitment and volunteer management;
    Closely monitor FF or SVI assignments at every stage and provide specific information to donors upon request;
    Provide volunteer management services encompassing the full cycle of volunteers’ engagement, from initial attraction through deployment and separation, in adherence to established regulations and policies;
    Support diversity and inclusion services provision by guiding the design of inclusive assignments, the assessment of candidate and host entity needs, and the assignment management;
    Guide UN Volunteers, their host entities and donors on Conditions of Service, as well as on the volunteer management cycle, and specific requirements of the FF, Inclusion and SVI programmes, and prepare relevant briefs and guidance notes, as required;
    Contribute to the improvement of systems and workflows identifying bottlenecks and proposing solutions to streamline processes. Alert on deficiencies or risks and escalate related issues to direct supervisor’s consideration;
    Liaise with Regional Offices and Field Units to look into special situations and to follow up on FF, inclusion and SVI assignments. Provide guidance on applicable regulations, rules and policies to ensure full compliance with accountability framework;
    Provide support to developing and regularly adjusting Standard Operating Procedures (SOPs) to facilitate compliance with FF donors’ reporting requirements.

    FF donors’ and Host Entities’ relationship management support

    Act as the partner focal point for the implementation of the FF agreements and SVIs. In this regard, the incumbent works in close collaboration with the External Relations and Communications Section, Regional Offices and New York Office;
    Support preparation of individual volunteer reports and annual reports for the submission to FF donors;
    Support monitoring of project budgets in line with specific partner priorities and plan for the best utilization of the funds in close coordination with the Finance and Budget Section and the External Relations and Communications Section;

    Liaise with other team members in the Volunteer Services Centre, Regional Offices and Field Units to keep abreast of evolving demand for UN Volunteers requested under FF programmes, inclusion and special volunteer initiatives;
    Provide operational input to the preparation of FF and SVI agreements, in close coordination with the External Relations and Communications Section, Regional Offices and New York Office;
    Prepare and disseminate information and reports related to FF and SVI UN Volunteers as required;

    Facilitation of knowledge building and knowledge sharing

    Provide inputs to the design of training materials and corporate activities towards building the inclusive recruitment and volunteer management capacity of colleagues in VSC and at the regional and country level;
    Synthesize lessons learnt and best practices in implementing FF, Inclusion and Special Volunteer Initiatives to improve client satisfaction;
    Make contributions to knowledge networks and communities of practice;
    Provide inputs and feedback for the improvement of IT support systems and related processes that enable the Centre’s timely and quality delivery

    Competencies

    Core Competencies

    Innovation

    Ability to make new and useful ideas work

    Leadership

    Ability to persuade others to follow

    People Management

    Ability to improve performance and satisfaction

    Communication

    Ability to listen, adapt, persuade and transform

    Delivery

    Ability to get things done while exercising good judgement

    Technical / Functional Competencies

    Human Resources Management

    Knowledge of HR management issues and principles and the ability to apply them to strategic and/or practical situations

    Partnerships

    Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

    Relationship Management

    Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships

    Quality Assurance

    Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled

    Operational Efficiency

    Ability to identify and execute opportunities to improve operational efficiency

    Knowledge Management

    Ability to capture, develop, share and effectively use information and knowledge

    Education

    Required Skills and Experience

    Secondary education with technical training in business administration, human resources management or related areas;
    University degree in human resources, business or public administration is desirable, but it is not a requirement.

    Experience

    6 years of relevant experience in personnel and partnerships processes management;
    Experience with and knowledge on the inclusion of people with disabilities into the workforce;
    Knowledge of the conditions of service of the UN Common System or of international organizations is an asset.

    Language Requirements

    Fluency in English;
    Proficiency in another official UN language is an asset.

    Disclaimer

    Note

    Only short-listed applicants will be contacted;
    The successful candidate will hold a UNDP letter of appointment;
    All posts in the GS categories are subject to local recruitment;
    This post is open to nationals of Kenya only.

    Apply via :

    jobs.partneragencies.net

  • Programme Analyst, Women Economic Empowerment

    Programme Analyst, Women Economic Empowerment

    Background

    UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

    In Kenya, the UN Women Country Programme contributes to the development objectives of Kenya’s blueprint, the Vision 2030, the SDGs particularly, SDG 5 and is aligned to the United Nations Development Assistance Frameworks (UNDAF) 2018-2022 as well as UN Women Global Strategic Plan. The Kenya Country Programme – “Gender Equality and Women’s Empowerment Gains Consolidated’ – aims to achieve the following results: (i) Increased women’s leadership and participation in governance; (ii) Strengthened women’s economic empowerment; (iii) Increased protection of women against gender-based violence & access to justice for women; and (iv) Strengthened women’s leadership in peace building and humanitarian response.

    The Women’s Economic Empowerment programme in Kenya Country Office focus on two key areas: a) Climate Resilient Agriculture with focus on closing the gender gap in agriculture by supporting women farmers in the agriculture value chain to enhance their resilience to climate change and increase agricultural productivity; and b) Access to Markets /Procurement opportunities for women entrepreneurs, with focus on supporting government and private sector companies to implement, monitor and report on affirmative procurement policy, and supporting women owned businesses to be competitive.

    As part of the Women’s Economic Empowerment Programme, UN Women and FAO with support from Korea International Cooperation Agency (KOICA) will be implementing a 4-year Joint Programme on “Economic Empowerment of Women Through Climate-Smart Agriculture” in three arid and semi-arid (ASAL) counties of Kitui, Laikipia and West Pokot.

    Reporting to the Deputy Country Director, the Programme Analyst, Women’s Economic Empowerment is responsible for managing the development, implementation, monitoring and reporting of the Country Office WEE programme, with special focus on the climate smart agriculture programme. The functions include providing technical support, overseeing and guiding people, budget management, building partnerships and providing support in resource mobilization, and managing knowledge building efforts.

    Duties And Responsibilities

    Contribute technically to the development of programme strategies in the area of Women’s Economic Empowerment (WEE) in Kenya

    Provide substantive inputs to the design and formulation of programme/ project proposals and initiatives
    Support to translate the priorities of the Strategic Note into programme interventions in WEE;
    Draft inputs to country strategy documents, briefs, policy dialogue and other documents related to WEE;
    Identify areas for support and interventions within the areas of WEE;
    Review and evaluate partners proposals;

    Provide Substantive Technical support to the implementation and management of WEE programme

    Provide technical inputs to the annual workplan and budget;
    Lead the implementation of programme activities;
    Lead the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners;
    Review, coordinate and monitor the submission of implementing partner financial and narrative reports;
    Train partners on Results Based Management and monitor implementation

    Provide technical assistance and capacity development to WEE project/programme partners:

    Coordinate and provide technical support in the implementation of Programme activities; Develop technical knowledge products
    Maintain relationships with national partners to support implementation and expansion of the WEE programme;
    Identify opportunities for capacity building of partners and facilitate technical/ programming support and trainings to partners, as needed
    Participate in capacity assessment to identify capacity building needs of stakeholders;
    Lead the coordination of technical assistance, mentoring, training and capacity development initiatives to partners.

    Provide technical inputs to the monitoring and reporting of the programme/ project

    Monitor progress of implementation of activities and finances using results-based management tools;
    Draft reports on monitoring missions, programme results s, outputs and outcomes;
    Provide substantive inputs to the preparation of donor and UN Women reports.

    Provide substantive technical inputs to the management of people and finances of the WEE programme

    Monitor budget implementation and make budget re-alignments/ revisions, as necessary;

    Provide substantive inputs to financial reports;
    Supervise Programme Associates and Assistant.

    Provide substantive inputs to building partnerships and resource mobilization strategies

    Provide substantive inputs to resource mobilization strategies; analyze and maintain information and databases;

    Prepare relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles;
    Participate in donor meetings and public information events, as delegated.

    Provide technical support to inter-agency coordination on WEE to achieve coherence and alignment of UN Women programmes with other partners in the country

    Provide substantive technical support to the Representative and Deputy Representative on inter-agency coordination related activities by drafting background reports and briefs.
    Represent UN Women in inter-agency coordination related activities by attending meetings, events, participating in groups and committees as needed and providing substantive inputs;

    Provide substantive inputs to advocacy, knowledge building and communication efforts

    Develop background documents, briefs and presentations related to WEE;
    Coordinate and organize advocacy campaigns, events, trainings, workshops, and knowledge products;
    Coordinate the development of knowledge management methodologies, and products on WEE;
    Support UN Women’s participation in policy dialogues on issues related to WEE as necessary;
    Support to develop advocacy strategies and oversee their implementation;
    Identify best practices and lessons learned to guide programme improvement and strategy planning;
    Contribute to develop knowledge management strategies, products, and methodologies on WEE programme

    Build partnerships and support in developing resource mobilization strategies

    Support to develop and implement partnerships and resource mobilization strategies;
    Support to finalize relevant documentation on donors and potential opportunities for resource mobilization;
    Analyze and research information on donors, prepare substantive briefs on possible areas of cooperation, identification of opportunities for cost sharing.

    Key Performance Indicators

    Timely and quality inputs to programme development
    Timely and quality implementation of Programme/Portfolio/ activities against set workplans, timelines, and budgets, in line with the Strategic Note
    Timely and quality technical assistance
    Quality and timely inputs to reporting
    Strong relations with partners and stakeholders
    Enhanced best practices and lessons learned documented and circulated

    Competencies

    Core Values

    Respect for Diversity
    Integrity
    Professionalism

    Core Competencies

    Awareness and Sensitivity Regarding Gender Issues
    Accountability
    Creative Problem Solving
    Effective Communication
    Inclusive Collaboration
    Stakeholder Engagement
    Leading by Example

    Functional Competencies

    Good programme formulation, implementation, monitoring and evaluation skills
    Good knowledge of Results Based Management
    Ability to gather and interpret data, reach logical conclusions and present findings and recommendations
    Good analytical skills
    Good knowledge of women’s economic empowerment with special focus on Climate Smart Agriculture
    Ability to identify and analyze trends, opportunities, and threats to fundraising

    Apply via :

    jobs.undp.org

  • Information Management Assistant – (USEFMs only) Information Management Assistant – (USEFMs only) – Re-issue Program Assistant (DOJ) – All Interested Applicants

    Information Management Assistant – (USEFMs only) Information Management Assistant – (USEFMs only) – Re-issue Program Assistant (DOJ) – All Interested Applicants

    Duties

    Basic Function of the Position:

    The incumbent serves as an Information Management Assistant (IMA) assigned to support the classified or unclassified computer networks and messaging systems as needed. The IMA also may assist with telephone and radio management, circuit and network management, and Diplomatic Post Office (DPO) and unclassified pouch operations as required. The IMA reports to a U.S. Direct Hire (USDH) IT Manager.

    Qualifications and Evaluations

    Requirements:

    EXPERIENCE: Two years of office management or technical experience is required.  Work related experience should demonstrate a high level of organizational skills, ability to adhere to regulations, aptitude for paying attention to detail, and use of IT software and equipment.

    JOB KNOWLEDGE: Must have knowledge and professional experience that demonstrates the applicant can acquire and apply the requisite skills and abilities appropriate to Department of State IRM operations.  Must demonstrate potential to perform in progressively responsible positions within the Information Management field.

    Education Requirements:

    High school diploma is required.

    Evaluations:

    LANGUAGE:  Level IV (Fluent) speaking/reading/writing of English is required. (This may be tested)

    SKILLS AND ABILITIES:

    Must have an excellent working knowledge and ability to manage ISC computer systems without long-term assistance.
    Must be able to work effectively in the IT environment, maintain constructive communication when addressing customer requests, and closing out tasks. 
    Must be able to coherently document problems, remedies, and write procedures that will be utilized by colleagues.

    EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

    Qualifications:

    All applicants under consideration will be required to pass medical and security certifications.

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    Use the link(s) below to apply on company website.  

    Apply via :