Jobs Kenya

Application Deadline: Application Deadline Apr 12, 2019

  • Procurement Officer

    Procurement Officer

    Responsibilities

    Proactively coordinate the tendering process for both goods and services, ensuring that the process follows best practice and ILRI’ tender policies.
    Support in the bid’s Evaluations/ analysis for all purchases(goods/services)
    Carry out price surveys and maintain price list for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices.
    Ensure ILRI supply chain procedures are adhered to while purchasing goods/ services required by ILRI.
    Coordinate the procurement of the overseas purchased goods/services
    Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order and that the delivered goods conform to the requesters specifications.
    Work with the procurement committee as per ILRI Supply Chain Policy to source for suppliers who are not in the prequalification list.
    Coordinate with the Supply Chain Manager on procurement planning and budgeting ensuring all the unit needs are captured and taken care of
    Tracking in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments;
    Ensure the turnaround time for purchase requisitions is as per the shared Supply Chain service charter and in conformity with customer needs.
    Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents;
    Assist in communicating changes in the supply chain policies to both Internal and external customers and responding to audit queries on time.
    Liaise with the ILRI legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level Agreement (SLAs) and service contracts.
    Assist in the drafting framework agreements and other related agreements for preferred suppliers.
    Participate in preparing prequalification documents and appraising prequalified suppliers.
    Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.

    Qualifications

    Bachelors’ degree in Science or Laboratory technology or Purchasing& Supply Chain Management plus a post Graduate Diploma in Laboratory technology or any other relevant degree from a recognized University or an equivalent qualification.
    Five years working experience in a busy procurement environment and at least 2 years in a busy Biosciences research program would be desirable.
    Professional qualifications in Purchasing and Supply Chain Management, preferably from CIPS
    Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage.)
    Membership with recognized professional bodies like CIPS and KISM

    Terms of Appointment
    This is a Nationally Recruited Staff (NRS) position based at ILRI.
    It is open to Kenyan nationals only. The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.
    Job Level
    This position is job level 2D ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.=

  • Procurement Officer

    Procurement Officer

    JOB PURPOSE
    The Procurement Officer shall be reporting to the Finance Manager and they will be is responsible for the procurement of goods and services for the technical and operational needs of the organization; ensure all procurement and associated processes are executed in accordance with CREAW and its donor’s requirements and in line with the set regulations and policies. The Procurement Officer will be responsible for overseeing and maintaining the integrity of the procurement process, including accurate procurement documentation. Working closely with different departmental heads towards ensuring efficient accomplishment of the various procurement and administrative assignments
    KEY ROLES & RESPONSIBILITIES:

    Administrative – 30%

    Organizing office, project/ program meeting in consultation with the program officers.
    Prepare daily correspondence related to administrative, financial and human resources matters.
    Assisting the finance personnel with clerical duties like filing, typing, etc

    Supplier Management – 30%

    Create and maintain good relationships with vendors/suppliers
    Review and analyse all vendors/suppliers, supply, and price options
    Negotiate the best deal for pricing and supply contracts
    Responsible for conducting both regular and impromptu spot checks through field visits for verification purposes towards ensuring that the products and supplies are high quality
    In charge of the preparation of Service Level Agreements, management of proposal evaluation and vendor selection processes by carrying out bid analysis.
    In consultation with the Monitoring and Evaluation Officer, preparation of Terms of References for both consultants and suppliers.

    Procurement – 30%

    Manage all field‐initiated procurement processes from beginning to end, ensuring compliance with CREAW and donor regulations.
    Responsible to ensure accuracy of all procurement documents including contracts, sub-contracts, solicitations, amendments, proposals, purchase orders, memoranda, LSO’s , SLA’s etc.
    Periodically audit CREAW’s procurement management system to ensure accuracy, quality and completion of relevant documentation.
    Estimate and establish cost parameters and budgets for purchases
    To coordinate physical office space planning, identification of office assets, equipment and maintenance of the same.
    Responsible for all booking and reservation of activities for the organization.
    Ensure goods and services are received as per contract/LPO.
    Liaise with Finance for efficient payment of suppliers and consultants.

    Reporting – 10%

    Participate in and organize activity budgeting and work planning in support of anticipated operations and technical needs and develop a procurement plan.
    Responsible for analysing costed Work plans from the project staff and generating monthly cash flows that inform the process of purchasing equipment, services, and supplies
    Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
    Work closely with the finance team complete duties as needed
    Performing any other related duties as may be assigned for the overall success of CREAW Programmes.

    ACADEMIC QUALIFICATIONS, EXPERIENCE, SKILLS AND PERSONALITY DESIRED:-

    Must possess a minimum of Diploma and or a Degree in Purchasing and supplies management.
    At least 2 years of professional experience in a similar role (Essential).
    Strong analytical and report writing skills as well as excellent presentation and facilitation skills.
    Self-driven and able to deliver results with minimum supervision.
    Ability to work in a complex environment including multi-disciplinary and multicultural environment.
    Highly proficient in Ms Word, Excel, Access, Power-point and the use of Internet.
    Excellent communication skills with fluency in both English and Kiswahili.
    Ability to make professional decisions in a fast-paced environment

  • Telesales Representative

    Telesales Representative

    Responsibilities

    Contact potential or existing customers to inform them about the products
    Answer questions about the products or the company
    Ask questions to understand customer requirements and close sales
    Direct prospects to the field sales team when needed
    Enter and update customer information in the database
    Take and process orders in an accurate manner
    Handle grievances to preserve the company’s reputation
    Help to meet sales targets and facilitate future sales
    Keep records of calls and sales and note useful information
    Answer questions about the products and the company and also understand customer requirements and close sales.

    Qualifications

    A diploma in marketing or a Business Related Course or equivalent
    A minimum of 1 year experience as telesales representative or related sales experience preferred
    Competency in Microsoft applications including Word, Excel and Outlook
    Strong phone and verbal communication skills along with active listening
    Ability to learn about products and services and describe/explain them to prospects
    Excellent knowledge of English
    Cool-tempered and able to handle rejection
    Customer focus and adaptability to different personality types
    Outstanding negotiation skills with the ability to resolve issues and address complaints

  • Extension Officer

    Extension Officer

    Job Description

    Key Activities Include:

    Offer extension services to Farmers including both active and non-active members
    Advice  on ways of improving members services
    Submit monthly reports to the CEO on how to improve services to members
    Liaise with the Quality controller on quality improvement of Milk supplied by members
    Educate Farmers on Modern Farming practices
    Conducting field visits and training  Farmers with the authorization of the Management
    Disseminate any relevant information to the members especially on all Services available to them
    Provide technical advice on design elements to strengthen and reform extension systems.
    Any other duty allocated to you by your seniors

    Qualification, Experience

    Diploma in Animal Science or Animal production from a recognized Institution
    Minimum of C plain and above  in KCSE
    30years and above
    Certificate of good conduct
    2 years valid driving licence/Motorbike
    With at least 3-4 years’ experience in Extension services

     Skills and Personal Attributes

    Good communication skills
    Ability to work without supervision
    Must be presentable and well groomed.

  • Financial Analyst Personal Assistant

    Financial Analyst Personal Assistant

    Reporting to the Head of Operations, the Financial Analyst will be responsible for financial management by monitoring current expenditures and operating costs; preparing annual budgets; and advising the management on the financial decisions to make in line with the strategic plan of the organization.
    This position will be based in Tigoni, Kiambu County.
    Principal Accountabilities:

    Ensuring optimal application of resources to support operations.
    Driving the strategic plan and periodically report to all stakeholders on progress.
    Preparing and finalizing the annual budget and quarterly performance reports, as needed.
    Developing and monitoring the capital budget with the Director, ensuring the fixed asset register is updated and managed on a timely basis.
    Ensuring that all board reports are submitted accurately and within the appropriate timelines.
    Providing regular forecasts for planning purposes.
    Evaluating the various revenue channels, advising on risk and areas in which operational efficiencies can be attained.
    Monitoring and controlling current expenditures to ensure that expenditures remain within available funding and approved budgets.
    Ensuring adherence and due process of procurement and inventory management systems.
    Analyzing actual operating costs and prepare changes to the costing framework
    Providing management with reports specifying and comparing factors affecting prices and profitability of products or services.
    Assisting in the cash flow projections for the company for the year based on the strategicplan.

    Key Skills and Qualifications:

    Bachelor’s degree in Accounting, Commerce, Finance, Economics or equivalent qualification.
    3 – 5 years’ experience in Financial Management, with a proven track record.
    Registration with a professional body is preferred – ACCA, CPAK, ICPAK, CIFA
    Strong leadership skills and ability to influence decisions at an executive level.
    Demonstrated ability to build and maintain relationships with people at all levels and who represent a variety of diverse backgrounds.
    Demonstrated professional competence and administrative capability as reflected in work performance and results.
    Integrity and superior communication skills.
    Excellent computer skills including Microsoft Word and Excel, and one or more accounting systems.
    Demonstrated ability to manage change for oneself and for others.

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  • Regional Sales Manager – Kenya Life Independent Financial Advisor Consultant – Kenya Life

    Regional Sales Manager – Kenya Life Independent Financial Advisor Consultant – Kenya Life

    Introduction
    Reporting to the GM, Retail Distribution, the incumbent will responsible for recruitment of Sales Unit Managers and Financial Advisors whose role will be to acquire individual life business.The incumbent will be required to identify markets. This is a senior position within the Retail space. It is a commission based, open ended contract.
    Job Specification
    Reporting to the GM, Retail Distribution, the incumbent will responsible for recruitment of Sales Unit Managers and Financial Advisors whose role will be to acquire individual life business.
    The incumbent will be required to identify markets and facilitate access of these markets by the Financial Advisors recruited.
    The incumbent will also be required to deliver on several key performance indicators in respect to individual life business and to submit regular reports regarding the same. They will play a central role managing the performance of the Sales Unit Managers and Financial Advisors in their respective branch.
    Key Results Areas

    Recruitment and retention of Sales Unit Managers and Financial Advisors
    Strategic thinking, identification and organise for events and meetings that will create prospecting platforms for Financial Advisors
    Monitor competitor activity and advise the business on opportunities/threats that are presented by such activities.
    Acquisition of new individual life clients
    Retention of existing clients to ensure commercial viability of existing portfolio
    Accurately and timely generate productivity reports
    Enforcement of performance management processes as specified by the business
    Ensure compliance of the sales force i.e. COP, IRA
    Qualifications and experience
    Bachelor degree or Diploma is required.
    COP Accreditation
    3 years’ experience in management of individual life business development
    An understanding of Insurance products & processes

    Knowledge and Skills

    Ability to deliver results when objectives are set
    Excellent relationship management skills
    Excellent presentation skills
    High level of initiative and self-motivation
    Good Planner with task and time management proficiency
    Ability to work independently while demonstrating excellent team working skills
    Good communications skills
    Resilience to cope with pressure of working in a fast paced and dynamic environment

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  • Front Office & Admin Assistant

    Front Office & Admin Assistant

    Job purpose
    The Front Office and Administration Assistant is responsible for the day to day running of the reception and KCV office. Whilst pro-actively performing duties as Front Office and Administrative Assistant, the job holder will offer quality service to both internal and external customers. The Job holder will work closely with the corporate services team at Kenya Climate Innovation center.
    Responsibilities

    Attend to walk in customers and visitors, directing them accordingly as per their request.
    Perform clerical receptionist duties such as typing, filing, photocopying, collating etc.
    Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;
    Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;
    Ensure that all deliveries made in the office are received together with invoices which should be submitted to the senior finance officer;
    Update appointment calendars and schedule meetings/appointments for the CEO and CIO;
    Keep track of stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;
    Ensure the front desk is always tidy and well organized to portray a professional image to visitors and clients;
    Manage the office cleaning by ensuring that the office is cleaned on time, the kitchen and the bathroom are well cleaned and kept tidy;
    Reconciles monthly corporate credit account for payment in liaison with the Senior Finance Officer;
    Manage transport logistics within the organization;
    Assist in meetings, venue co-ordination, and event organizing;
    Manage office access for all the staff members and clients;
    Monitor the flow of visitors to the office;

    Key Competencies

    At least a Degree in Business / Office Administration / Public Relations / Customer Service or any other related field;
    Minimum of 3 years’ experience in Front office administration, or related fields;
    Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.

    Qualifications

    Good customer relations skills;
    Good time management skills, organizing and planning;
    Confident, self-motivated and reliable;
    Good listener, proactive, team builder;
    Good interpersonal skills;

  • Accounts Intern

    Accounts Intern

    This is a three month internship programme that provides a challenging and stimulating work environment with excellent growth opportunities. Candidates who are successful in this programme stand a chance to be deployed within the company’s business units on permanent basis.
    Responsibilities

    General ledger maintenance and analysis.
    Cash office operations.
    Bank reconciliation and cash book management.
    Job costing.
    Management accounts preparation

    Qualifications

    Graduate in a relevant discipline from a recognised university.
    Minimum Upper Second Class Hons Degree.
    Fully Qualified CPA(K) or ACCA.
    Excellent written and spoken English.
    Basic computer skills including MS Office packages.
    Experience in financial packages will be an added advantage.
    Strong interpersonal and analytical skills.
    Agood team player

  • Health Supply Chain Management Expert

    Health Supply Chain Management Expert

    About HRH Kenya Mechanism
    The Human Resources for Health (HRH) Kenya is a five-year (Sept. 27, 2016 –Sept. 26, 2021) mechanism funded by the Presidents Emergency Fund for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID).
    Implemented by IntraHealth International Inc. and its partners, Amref Health Africa and Strathmore University Business School (SBS), the mandate of HRH/Kenya is to strengthen health workforce management to achieve improved health outcomes in 27 high disease- burden focus counties.
    To achieve this result, the mechanism focuses on three sub-purpose areas:

    Improve quality of training and increase the number of graduating health workforce;
    Improve management and leadership of health workforce at the county level and,
    Optimize data use for effective HRH decision making at national and county level.

    About Global Health Supply Chain—Procurement and Supply Management (GHSC-PSM) Visit:
    The mechanism in collaboration with Global Health Supply Chain—Procurement and Supply Management (GHSC-PSM) is planning a field visit to various public, faith-based and private healthsector procurement and supply chain management institutions and depots in Kenya for a visiting foreign health delegation.
    The objectives of this visit are to create openness and expose the decision makers to Kenya’s leading practices on:

    centralized cutting-edge procurement from a para-public agency
    central warehousing (para-public, faith-based, and for-profit)
    cross-docking distribution centers from a para-public agency
    sophisticated transport/distribution strategies
    and cutting-hedge WMIS and eLMIS
    Governance, leadership for supply chain conducting unit and operationalization from a para-public agency
    to inform and support their decisions in reforming their supply chain.

    Objectives of the Consultancy
    The purpose of this assignment is to prepare background information about various public, faith based and private health sector procurement and supply chain management institutions and their systems and processes and coordinate the visit.
    Responsibilities of the consultant
    Under the direction of the HRH Mechanism Leadership, the consultant will be responsible for

    Drawing up agenda with clear learning points and areas of interrogation on various public, faith-based and private health sector procurement and supply chain management institutions procedures/operations i.e. procurement, warehousing, transport/distribution and cross dockingof health commodities
    Prepare a 5-day program delegates tour to various public, faith-based and private health sector procurement and supply chain management institutions on specific areas to be visited
    Develop action plans that the delegates will work on back in their country
    Coordinate and diarize appointments with relevant stakeholders the delegates will visit.
    Provide information on any emerging trends in supply chain at a national scale
    Coordinate logistics support i.e. transport and accommodation for delegation to Kenya for the 4 days tour

    Deliverables

    Provide detailed agenda and suggest list of questions for the study delegation
    Facilitate 4 day in country program including transportation and accommodation
    Provide of 5-day program, including summary of participant and team next steps planning actions

    Consultant Qualifications

    Masters Degree in Supply Chain, Business Management and/or equivalent
    At least nine (9) years relevant working experience in public/private sector supply chain management dealing with health sector commodities
    In-depth knowledge of centralized procurement, warehousing, cross-docking distribution centers and transport and distributions systems of commodities.
    Demonstrate knowledge of credible business relations with government agencies, donors, suppliers and other stakeholders in supply chain environment
    Demonstrated negotiation and persuasion skills.
    Good analytical and strategic skills.
    Good report writing skills
    Team player with good interpersonal, communication and presentation skills.

    Team Contacts
    Responsible person: Dr. Janet Muriuki
    Function: Deputy Chief of Party / Technical Director