We are in search of a meticulously organized and detail-focused HR & Payroll Coordinator who will deliver thorough support to our clients via an onsite model.
This position seeks a highly skilled HR practitioner with strong technical expertise and the capacity to excel in dynamic work settings. The ideal candidate will effectively manage administrative tasks while demonstrating exceptional written and verbal communication abilities. Your proficiency in numerical analysis and talent for polished writing will make a significant impact, and our client will value the opportunity to leverage your background.
Oversee and execute key duties, comprising approximately 20% of overall responsibilities, which include ensuring alignment with organizational objectives while maintaining high standards of performance and accountability.
Responsible for overseeing and managing all aspects of payroll processing, ensuring accurate and timely payment of employee compensation, including salaries, bonuses, and deductions. Handles payroll tax filings, compliance with federal and state regulations, and reporting requirements. Maintains and updates payroll records, resolves discrepancies, and addresses employee inquiries regarding payroll issues. Collaborates with HR and accounting departments to integrate payroll data with financial systems, ensuring consistency and alignment with company policies. Requires proficiency in payroll software, strong attention to detail, and adherence to strict deadlines.
End-to-end management of monthly payroll operations for diverse client portfolios, with an unwavering commitment to 100% accuracy and strict adherence to compliance standards.
Oversee statutory deductions, ensure accurate tax filings, and administer employee benefits programs with precision and compliance.
Address payroll discrepancies promptly while maintaining high standards of professionalism when addressing employee inquiries.
HR Support & Documentation (40%)
Responsibilities include handling approximately 40% of HR-related tasks, ensuring accurate and timely documentation of employee records, maintaining compliance with labor regulations, and processing HR documentation such as contracts, onboarding materials, and policy acknowledgments. This role requires strong organizational skills, meticulous attention to detail, and the ability to manage confidential information with discretion. Must possess excellent communication abilities to liaise effectively with employees and management, as well as proficiency in HR software and systems. Familiarity with employment laws and HR best practices is essential.
Oversee the complete recruitment lifecycle from initial sourcing to final onboarding, ensuring a seamless and efficient hiring experience for all stakeholders involved.
Compose formal HR communications, such as offer letters, employment agreements, and policy notices.
Oversee the precise organization and upkeep of both digital and physical employee documentation to ensure accuracy and compliance with established standards.
Help implement HR policies and procedures customized to meet specific client requirements.
Responsible for fifteen percent of reporting and analytics tasks, this role involves generating and interpreting data to support decision-making processes. Duties include collecting, analyzing, and presenting key metrics while ensuring accuracy and relevance. Proficiency in data visualization tools and strong analytical skills are essential, along with the ability to translate complex information into actionable insights. Experience with reporting software and a keen attention to detail are required to meet organizational objectives effectively.
Compile comprehensive monthly HR and payroll reports tailored for executive assessment and strategic decision-making.
Examine data patterns involving employee turnover, attendance metrics, and labor expenditure to identify key insights and inform strategic decision-making.
We are seeking a Client Relations professional to manage 15% of our operational focus, ensuring seamless communication and fostering strong partnerships with our clients. The ideal candidate will act as a liaison, addressing inquiries, resolving issues, and maintaining high levels of client satisfaction. Responsibilities include conducting regular check-ins, tracking client feedback, and collaborating with internal teams to enhance service delivery. A proactive approach, exceptional interpersonal skills, and a customer-centric mindset are essential for success in this role.
Deliver comprehensive onsite assistance directly at client facilities.
Serve as a trusted advisor to MSME business owners on HR best practices.
Performs additional responsibilities, comprising up to 10% of duties, as assigned.
Tasks relevant to the business will be assigned to you as needed, based on your area of expertise.
Seeking a highly skilled and experienced professional to support our dynamic team. Candidates must possess a minimum of five years of experience in a similar role, along with a bachelor’s degree in a relevant field. Strong analytical skills, exceptional attention to detail, and proficiency in industry-standard software are essential. The ideal applicant will demonstrate excellent communication abilities, both written and verbal, and the capacity to work effectively in a fast-paced environment. Familiarity with project management methodologies and prior leadership experience are highly advantageous.
A minimum of three to five years of hands-on payroll processing experience is required; internships and short-term assignments lasting fewer than nine consecutive months do not apply toward the total years of experience.
A Bachelor’s degree in Human Resources, Finance, Business Administration, or a closely related discipline is required. Possession of a Certified Public Accountant (CPA) IV credential is considered a favorable qualification.
Professionals with hands-on experience in Micro, Small, and Medium Enterprises (MSMEs) will be given strong preference, as this background is viewed as a substantial asset. Those whose career history has been primarily within large corporations need not apply.
Top-tier skills encompass advanced expertise and proficiency in specialized domains, ensuring exceptional performance and innovation within the role. Candidates must demonstrate a comprehensive understanding of industry-specific tools, methodologies, and best practices, alongside the ability to adapt to evolving technologies and challenges. Strong analytical, problem-solving, and communication abilities are essential, enabling effective collaboration and decision-making. Additionally, a commitment to continuous learning and professional development is required to maintain a competitive edge and drive organizational success.
Aptitude for compelling writing is essential, with the capacity to craft polished, succinct reports and formal business communications. Prior experience in designing PowerPoint presentations, charts, and data tables is particularly advantageous.
Highly articulate and fluent in verbal communication, you demonstrate exceptional skill in delivering official presentations, conducting interviews, and engaging in professional dialogue with colleagues.
Attention to detail is paramount, particularly when handling financial data and ensuring strict adherence to legal requirements.
Adaptable professional with a strong track record of effectively balancing multiple responsibilities while consistently delivering results within tight timeframes.
Tech-Savvy candidates should possess strong proficiency in payroll software and advanced skills in Microsoft Excel. Please provide details of the payroll software with which you are familiar, along with the number of years of hands-on experience utilizing such systems.
Candidates must meet the following essential criteria: possession of a valid driver’s license; completion of a high school diploma or equivalent qualification; availability to work flexible shifts, including evenings, weekends, and holidays; proficiency in basic computer skills; and the ability to lift up to 50 pounds independently. Additionally, applicants should demonstrate strong communication abilities, both written and verbal, alongside a commitment to maintaining a safe and organized work environment. Prior experience in a related field is preferred but not mandatory for consideration.
Please provide your current, verifiable salary and benefits within your cover letter or email correspondence.
We welcome you to share your anticipated realistic salary range for this position.
This role is offered on an annual contract basis, with the possibility of renewal contingent upon both organizational and individual performance evaluations.
Qualified and enthusiastic candidates are encouraged to submit their CV to jobshag@hcsaffiliatesgroup.com, ensuring the position title is included in the email subject line.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
