Reporting to the Deputy Country Director, the Programme Specialist Monitoring and Reporting will provide support to the Kenya Country Office programme planning, monitoring, evaluation and reporting against the Country Office Strategic Note targets.
Duties And Responsibilities
Provide technical support to integrated and coherent planning, implementation monitoring and reporting across the different thematic areas in the Kenya CO Strategic Note:
Provide advice on the formulation of concept notes for UN Women’s intervention areas; as well as the office’s strategic note;
Develop country programming processes and products, including the annual workplan, strategic note, and programme/project documents,
Follow up on required action/outstanding issues and report on outcome/ result. Alert the Country Representative/ CO on critical issues to be addressed;
Support to provide strategic linkages, ensure coherence, coordination and collaboration between different UN Women programme components on Democratic Governance, Women’s Economic Empowerment, Democratic Governance and Peace and Security;
Support the UN Women’s analytical and programmatic capacities by using available methodologies to inform the UN Women’s work;
Conceptualize, develop, and promote strategies for effective and harmonized strategic planning, monitoring and reporting for UN Women.
Provide technical support and guidance to the Kenya Country Office in incorporating monitoring and reporting into programme formulation:
Provide quality assurance of program documents through review of results frameworks in order to meet SMART criteria;
Manage the development of monitoring indicators, monitoring calendars, and field monitoring plans and quality assurance processes; ensure use of relevant evaluation findings, conclusions and recommendations are incorporated to programme formulation;
Coordinate annual work plan monitoring, reviews and reporting;
Ensure linkage of Annual Work Plans (AWPs) and corresponding Monitoring, Evaluation and Research (MER) Plans with the UN Women Strategic Plan;
Provide strategic guidance to partners and Kenya Country Office in developing Performance Monitoring Frameworks (PMFs) and Baseline Surveys;
Ensure Sufficient Funds For Monitoring, Evaluation And Reporting At Country Level Provide Technical Guidance To The Kenya Country Office In And Oversee Monitoring And Tracking Of Results Against Country Level Targets And UN Women Strategic Plan
Ensure data collection and analysis from field visits are coordinated and standardized across programmes;
Monitor data from partners on a quarterly basis and draft regular management briefs to inform decision making;
Visit partners to support monitoring of results and planning processes;
Lead the review of financial reports based on contractual obligation;
Monitor the spending of donor funds and other programme expenditures and disbursements;
Develop and monitor the Kenya Country Office Monitoring, Evaluation, and Research Plan.
Oversee reporting of results to internal (Senior Management) and external (Executive Board, Donors) audiences:
Coordinate and provide technical guidance to the country office in meeting internal and external reporting requirements and deadlines, including annual reporting process;
Finalize donor and programme reports (both narrative and financial);
Ensure use of relevant evaluation findings, conclusions and recommendations are incorporated into programme reporting;
Review progress reports submitted by partners and provide feedback to improve quality and timeliness of reporting;
Ensure the availability (including collecting and maintaining) of data for country, regional and global corporate reports, mid-term reviews, and final evaluations.
Provide technical support to the Kenya Country Office in the implementation the UN Women Evaluation Policy:
Provide technical support to the implementation of UN Women’s Evaluation plan at the country level;
Provide guidance to Kenya Country Office programme staff on evaluations;
Ensure communication between the Kenya Country Office and RO regarding Evaluations;
Represent the country offices in monitoring and evaluation working groups in the context of United Nations Development Assistance Framework (UNDAF).
Contribute To Knowledge Building And Capacity Building
Identify and disseminate good practices, lessons and knowledge; as identified through programme implementation, monitoring and evaluation activities;
Develop capacity development tools, including training materials and packages;
Manage capacity building opportunities of staff and partners in the region/country in the areas of Results Based Management (RBM), Monitoring and Evaluation (M&E);
Promote the awareness and understanding of the shared responsibility of M&E among all staff members through communication, training, learning and development activities.
Key Performance Indicators
Timely and quality technical support to the programme team and partners in line with work plan;
Quality and timely systems for tracking/monitoring developed and implemented;
Timely synthesis and submission of quality and accurate reports;
Quality knowledge management tools.
Competencies
Core Values
Respect for Diversity
Integrity
Professionalism
Core Competencies
Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
Functional Competencies
Strong knowledge of programme formulation and implementation and Results Based Management;
Strong knowledge of monitoring and evaluation, evaluation design, data collection and analysis, and reporting;
Ability to synthesize program performance data and produce analytical reports;
Strong analytical and report writing skills;
Good knowledge of UN programme management systems.
Education
Required Skills and Experience
Master’s degree (or equivalent) in Political or Social Science, Economics, International Development Studies, Gender/Women’s Studies is required;
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience
At least 5 years of progressively responsible experience at the national or international level in monitoring and reporting of development projects/ programmes;
Experience in the United Nations systems in an asset;
Field experience is an asset.
Language Requirements
Fluency in English is required
Knowledge of the other UN official working language is an asset;
Knowledge of Swahili is an asset.
