Primary Responsibilities
Responsible for overseeing financial reporting processes and maintaining general ledger accuracy, this role ensures compliance with accounting standards and regulatory requirements while delivering timely and precise financial statements. Key responsibilities include reconciling accounts, preparing journal entries, analyzing variances, and supporting audits to enhance financial transparency. Strong proficiency in accounting software, attention to detail, and the ability to interpret complex financial data are essential. Additionally, the position demands effective communication to collaborate with cross-functional teams and stakeholders in streamlining financial operations.
Compile monthly, quarterly, and annual financial statements and management accounts with precision and timeliness, ensuring full compliance with International Financial Reporting Standards (IFRS).
Ensure the integrity of the general ledger, examine journal entries, and verify that all accounting records are thorough, precise, and prepared for audit compliance.
Oversee the month-end and year-end closing procedures, which involve managing accruals, prepayments, deferred income, and revenue recognition.
Conduct monthly reconciliations for bank statements, Mesa transactions, petty cash records, customer accounts, and supplier statements, ensuring discrepancies are addressed promptly within set deadlines.
Analyze and interpret financial data to develop comprehensive variance reports and executive dashboards, thereby enabling informed strategic decisions by leadership.
Maintain and refine Microsoft Dynamics NAV ERP system workflows to improve reporting precision and minimize manual intervention.
Overseeing financial planning, monitoring cash flow, and managing project-related budgets with precision are key responsibilities. This role involves meticulous tracking of financial data, ensuring alignment with organizational objectives, and optimizing resource allocation. Proficiency in financial software and analytical skills are essential, along with the ability to forecast trends and present insights to stakeholders. Strong organizational and communication skills are required to collaborate effectively across teams and maintain fiscal accountability.
Oversee the yearly budget preparation cycle, diligently track departmental and project expenditures in comparison to allocated funds, and deliver detailed variance analyses.
Develop weekly cash flow projections and daily cash position analyses to facilitate strategic liquidity management and optimize payment timelines.
Maintain AR/AP project and contract tracking systems to provide real-time visibility into outstanding balances, milestone billing, and payment schedules for active client contracts and vendor agreements.
Monitor accounts receivable aging, oversee Days Sales Outstanding (DSO) metrics, and implement structured follow-up procedures to streamline collections and minimize outstanding balances.
Join collaborative financial meetings with project managers to ensure alignment of budget distributions, expense oversight, and milestone-based billing.
Responsible for ensuring adherence to taxation laws and fulfilling statutory compliance obligations, this role involves maintaining accurate financial records, preparing and filing tax returns, and staying updated with evolving regulatory requirements. The position requires proficiency in tax legislation, meticulous attention to detail, and the ability to navigate complex compliance frameworks to mitigate risks and avoid penalties. Additionally, the role may entail collaborating with cross-functional teams to gather necessary documentation, conducting compliance audits, and providing strategic recommendations to optimize tax efficiency while ensuring full regulatory alignment.
Prepare and submit all statutory returns punctually, including VAT, PAYE, NSF, SHIP (formerly NAIF), WHT, Housing Levy, NITA, and HELD loan deductions, in strict adherence to KRA and other regulatory deadlines.
Ensure meticulous organization of a compliance calendar to uphold adherence to all tax and labor obligations, thereby eliminating the risk of statutory penalties.
Prepare the VAT compliance file by cross-referencing the system-generated VAT with the automatically populated data from the KRA tax portal, then submit the final CSV template through the tax platform.
Prepare working papers, trial balance extracts, and reconciled schedules to support corporate income tax processes for external tax consultants.
Coordinate KRA audits and other regulatory engagements while ensuring complete documentation trails, systematically addressing audit queries within established deadlines.
The role involves overseeing audit processes and ensuring robust internal controls are effectively implemented and maintained within the organization. Key responsibilities include coordinating audit activities, collaborating with external and internal auditors, and verifying adherence to regulatory standards and company policies. The position requires a strong understanding of audit frameworks, risk management principles, and control assessment methodologies. Additionally, the individual must possess excellent analytical skills, attention to detail, and the ability to communicate findings clearly to stakeholders. A background in accounting, finance, or a related field, along with relevant certifications such as CPA or CIA, is often preferred.
Coordinate internal and external audit processes by ensuring reconciled schedules are maintained, supporting documentation is completed thoroughly, and responses to audit queries are delivered promptly.
Design, document, and implement robust Standard Operating Procedures (SOPs) for finance and administration to enhance internal controls, promote consistent processes, and maintain audit readiness throughout the year.
Oversee financial risk management initiatives and develop actionable strategies to mitigate potential threats while upholding adherence to established company financial policies and regulatory standards.
Oversee junior finance personnel, providing mentorship and direction while inspecting accounting entries to ensure compliance with established financial protocols.
The role involves overseeing and managing human resources functions, including recruitment, employee relations, benefits administration, performance management, and compliance with labor laws. Responsibilities include developing and implementing HR policies, processing payroll, maintaining employee records, and addressing workplace issues. The position requires a bachelor’s degree in human resources or a related field, along with at least three years of HR experience. Strong interpersonal and communication skills, problem-solving abilities, and proficiency in HR software are essential. The ideal candidate will ensure a positive work environment and foster employee engagement.
Process the full monthly payroll cycle for all employees, guaranteeing precise calculation of salaries, allowances, and required statutory deductions in adherence to Kenyan labor laws.
Ensure the meticulous organization and safeguarding of sensitive employee data, encompassing contracts, leave tracking systems, salary advances, and all related personnel documentation.
Support recruitment administration by managing interview scheduling, maintaining onboarding documentation, and preparing employment contracts.
Oversee the entire lifecycle of employee transitions by administering onboarding and offboarding protocols, ensuring thorough staff clearance protocols are executed and final dues reconciliations are completed accurately.
Monitor employee leave balances, track staff advances, and oversee related accounts using ERP workflows to ensure accurate financial and operational records.
As part of the administrative team, you will be responsible for overseeing procurement processes, managing vendor relationships, and ensuring timely delivery of goods and services. Key duties include negotiating contracts, maintaining accurate records, and coordinating with internal departments to meet organizational needs. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in procurement software. A minimum of three years of experience in procurement or a related field is required, along with excellent communication abilities to liaise effectively with stakeholders.
Oversee and update the contracts register, ensuring accurate tracking of client contracts and vendor agreements, with a focus on monitoring expiration dates and renewal schedules.
Review procurement-related documents, including local purchase orders, invoices, and delivery notes, to confirm accuracy and completeness. Prepare payment vouchers in accordance with established procedures, and verify that all transactions have received the necessary approvals prior to fund disbursement.
Coordinate vendor interactions, oversee office supply procurement, and organize maintenance schedules alongside administrative arrangements for training sessions, workshops, and employee travel.
Oversee the fixed assets register and assist with scheduled asset verification processes.
Establish and maintain effective communication with banks, auditors, tax consultants, and regulatory bodies to address financial reporting, ensure compliance, and meet audit requirements.
Required Skills / Experience
A bachelor’s degree in Commerce (Finance), Accounting, Business Administration, or an equivalent field is required.
A CPA (Certified Public Accountant) credential is required for this role. Candidates must possess a valid CPA license and maintain active status. Responsibilities include preparing and examining financial records, ensuring compliance with applicable laws and regulations, and advising clients or management on financial strategies. Strong analytical, communication, and organizational skills are essential, along with proficiency in accounting software and tax preparation. Experience in auditing, financial reporting, or tax planning is highly preferred.
With a minimum of three to five years of progressive experience in finance and administration, the ideal candidate will bring a strong foundation and depth of expertise to the role.
Proven track record overseeing comprehensive financial operations, encompassing financial reporting, general ledger administration, payroll processing, and adherence to statutory regulations.
Demonstrates a strong history of developing and executing finance standard operating procedures, internal control systems, and regulatory compliance frameworks.
Seasoned in orchestrating comprehensive internal, external, and KRA audits with meticulous attention to detail and adherence to regulatory standards.
Proficiency in Microsoft Dynamics NAV is considered a valuable asset.
We pride ourselves on maintaining meticulous attention to detail and upholding rigorous standards of accuracy, integrity, and thoroughness in every financial document and report we handle.
Proficient in both English and Kiswahili, with strong written and verbal communication skills to articulate financial insights clearly to stakeholders outside the finance domain. Functions autonomously with minimal oversight, showcasing exceptional self-direction, proactive problem-solving, and accountability for deliverables.
Proven expertise in stakeholder engagement, adept at fostering professional relationships with executives, auditors, regulatory authorities, clients, and external partners.
Highly organized professionals thrive in dynamic environments, adept at balancing competing priorities while consistently delivering results within tight timeframes. They demonstrate an unwavering commitment to excellence, maintaining precision and attention to detail even in high-pressure situations.
A dynamic professional who thrives in collaborative environments while demonstrating the ability to guide and develop junior team members, cultivating a culture rooted in accountability and ongoing growth.
Solutions-focused and highly adaptable, this professional excels at pinpointing process inefficiencies and driving meaningful enhancements.
Maintains stringent confidentiality and professional integrity when managing sensitive financial and HR data.
Submit your CV by May 31, 2026, to hr@kobby.co.ke.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
