Job Purpose
The HR/Admin Intern operates under the oversight of the HR/Admin Manager, receiving daily direction from the HR/Admin Assistant, while assisting with essential HR and administrative duties to cultivate hands-on experience in human resources and office operations.
The intern assists with various administrative duties, including recruitment efforts, document management, record filing, and overall office coordination tasks.
The primary duties involve overseeing daily operations, ensuring compliance with company policies and industry regulations, and managing a team of professionals to achieve organizational goals. Key responsibilities include developing and implementing strategic initiatives, monitoring performance metrics, and fostering a collaborative and productive work environment. Additionally, the role requires collaborating with senior leadership to align business objectives with operational activities, as well as analyzing data to identify trends and opportunities for improvement. Strong leadership, communication, and problem-solving skills are essential to effectively guide the team and drive continuous growth.
Provides comprehensive human resources assistance, including recruitment, onboarding, employee records management, and benefits administration. Handles employee relations matters, ensures compliance with labor laws and company policies, and coordinates training programs. Maintains confidentiality and professionalism in all interactions while supporting management with strategic HR initiatives. Requires strong organizational, communication, and interpersonal skills, along with proficiency in HRIS software and Microsoft Office. Experience in a similar HR role and knowledge of employment regulations are essential.
Provide support in the recruitment lifecycle, including facilitating interview processes and coordinating staff onboarding activities.
Verify that all staff personnel files are fully compliant with ACTED policies and maintained up-to-date at all times.
Provide support in the organization and maintenance of human resources records, both in physical and digital formats, ensuring accurate filing and archiving procedures are followed.
Regularly maintain and update leave trackers and staff databases to ensure accurate and current records.
Assist in drafting OUT correspondences, ensuring they are reviewed by the line manager prior to being dispatched to the appropriate offices and staff.
Assist in disseminating HR information to field teams as needed, ensuring clear and timely communication across the organization.
Facilitate comprehensive travel logistics by coordinating flight reservations, organizing airport transportation, overseeing visa application progress, and securing suitable accommodations.
Provide support in maintaining accurate records and documentation for HR and administrative functions.
Carry out any other duties as required.
Nature of the Position
This position offers a developmental opportunity designed to immerse individuals in the practical applications of Human Resources and Administration within a humanitarian setting.
Typically, the position follows a Monday through Friday schedule aligned with standard office hours, with occasional flexibility necessitated by operational demands.
The intern must consistently demonstrate professionalism, uphold strict confidentiality, and strictly comply with all ACTED policies throughout their tenure.
Seeking a candidate with a robust skill set and specific qualifications to excel in this role. Essential requirements include proficiency in [specific technical skills], a strong background in [relevant field or industry], and prior experience in [specific tasks or responsibilities]. The ideal applicant will demonstrate excellent communication and organizational abilities, along with the capacity to work independently and collaboratively within a team. Additional qualifications may encompass certifications or educational credentials pertinent to the position, such as [mention any required degrees, licenses, or certifications]. Familiarity with [specific tools, software, or methodologies] is also advantageous, as is the ability to adapt to evolving industry standards and emerging technologies.
Recent graduates or students in their final year of studies pursuing degrees in Human Resource Management, Business Administration, International Relations, or comparable disciplines are encouraged to apply.
Demonstrates a keen passion for Human Resources and Administrative functions.
Maintaining effective communication and fostering strong interpersonal relationships are essential for this role.
Possesses strong organizational abilities and effectively manages time to meet deadlines.
Proactively seeks opportunities for skill enhancement and effectively adheres to provided guidelines.
Proficiency in fundamental computer applications, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), is required.
Must demonstrate unwavering discretion and uphold the highest standards of professional conduct at all times.
Hands-on internship or volunteer roles in related fields are highly beneficial.
Qualified Kenyan applicants who fulfill the specified criteria are encouraged to apply by sending a single document comprising a cover letter and an in-depth CV—with the cover letter occupying the first page and the CV commencing on the second page—along with the contact details and names of up to two referees to kenya.jobs@acted.org. All applications must be submitted no later than 5:00 PM on June 1, 2026, and should include “HR/Admin Intern_Nairobi” in the subject line.
Qualifications
BA/BSc/HND
