The primary objective of this position is to fulfill the outlined responsibilities while meeting all specified requirements. This role is designed to achieve key objectives through the execution of essential duties. The successful candidate will perform tasks that align with the overall goals of the organization, ensuring all job requirements are met with precision and efficiency.
The Company Procurement Manager leads the strategic planning and implementation of centralized procurement initiatives for Raeburn Schools Limited, covering both domestic and international sourcing. The position is accountable for optimizing cost efficiency, maintaining high-quality standards, and ensuring regulatory adherence, while overseeing company-wide procurement functions and guiding procurement policies and procedures for individual school-level operations.
The manager will foster robust partnerships with local and international suppliers, oversee import logistics, and uphold ethical and transparent standards throughout the organization.
Oversee and execute a range of critical duties and obligations integral to the role, ensuring alignment with organizational objectives and established protocols. Serve as a key contributor to strategic initiatives, collaborating across departments to drive efficiency and innovation. Monitor progress toward goals, assess performance metrics, and implement corrective measures as needed to maintain operational excellence. Maintain meticulous documentation, adhere to compliance standards, and foster a culture of accountability and continuous improvement. Act as a liaison to stakeholders, addressing inquiries and resolving issues with professionalism and discretion. Perform additional responsibilities as assigned to support the team’s overall success and the company’s long-term growth.
Centralized Company Procurement Management (Balanced Local & International Focus):
The role involves overseeing and streamlining procurement activities across the organization, ensuring a harmonized approach between local and international sourcing strategies. Responsibilities include managing supplier relationships, negotiating contracts, and optimizing cost efficiency while maintaining quality standards. Additionally, the position requires strategic alignment with company objectives, compliance with procurement policies, and continuous improvement of procurement processes to enhance operational performance.
Oversee all centralized procurement functions for the organization, ensuring an effective balance between domestic and international suppliers.
Develop strategic sourcing plans to enhance cost efficiency, product quality, and delivery timelines across the organization’s procurement activities, evaluating both domestic and global markets to identify optimal supply solutions.
Experienced professionals will be responsible for cultivating and overseeing agreements with critical suppliers, encompassing both domestic and global partners, with the objective of securing advantageous terms and conditions.
Responsible for directing and coordinating all import logistics associated with company-wide procurement activities, encompassing shipping, customs clearance, and on-time delivery to specified destinations, while cultivating and maintaining robust relationships with local suppliers.
You must guarantee that all company-wide procurement operations adhere to Kenyan regulatory requirements, international trade legislation, and ethical principles.
Oversee local procurement initiatives to foster regional economic growth whenever feasible.
The oversight of procurement activities at the school level encompasses ensuring compliance with established policies and procedures, conducting regular audits of purchasing processes, and verifying the accuracy of financial transactions related to procurement. This role involves monitoring vendor performance, assessing the suitability of goods and services acquired, and maintaining meticulous records to support transparency and accountability. Additionally, the position requires collaboration with school administrators, finance teams, and external stakeholders to align procurement practices with institutional goals while mitigating risks associated with purchasing activities.
Craft and oversee robust procurement policies, procedures, and guidelines to ensure their effective implementation at the school level.
Offer expert counsel and assistance to school administrators and staff regarding procurement best practices and regulatory compliance obligations.
Perform regular evaluations and assessments of procurement activities at the school level to verify compliance with established policies and procedures.
Provide professional growth and advancement opportunities for procurement staff at the school level.
Serve as the primary escalation point for intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Local and International): Oversees and nurtures connections with both domestic and global suppliers to ensure seamless procurement processes. Collaborates closely with cross-functional teams to align supplier performance with organizational objectives, driving cost efficiency and mitigating supply chain risks. Analyzes market trends, evaluates supplier capabilities, and negotiates contracts to secure favorable terms while maintaining high-quality standards. Monitors supplier performance through key metrics, resolves escalations promptly, and fosters long-term partnerships to support sustainable growth and innovation.
Develop and oversee strategic partnerships with essential local and global suppliers to streamline and enhance company-wide procurement initiatives.
Develop and oversee a comprehensive database of pre-approved suppliers, encompassing both corporate and educational institution procurement needs, with an emphasis on cultivating a robust network of local vendors.
Oversee supplier performance metrics and develop strategic initiatives aimed at mitigating risks while enhancing operational efficiency.
Oversee financial operations and generate accurate reports to ensure transparency and compliance with regulatory standards. Develop and implement robust financial strategies to optimize resource allocation and enhance organizational profitability. Prepare detailed financial statements, analyze performance metrics, and provide actionable insights to support data-driven decision-making. Ensure adherence to accounting principles and internal controls while maintaining meticulous financial records. Collaborate with cross-functional teams to align financial goals with broader business objectives and drive sustainable growth.
Develop and oversee the centralized procurement budget, encompassing expenses related to both local and international sourcing activities.
Perform comprehensive market analyses and cost evaluations to pinpoint viable avenues for cost reduction within the organization’s procurement operations.
Prepare comprehensive reports on centralized procurement operations, performance indicators, and cost-saving achievements, with specific focus on import-related metrics.
Generate accurate reports to evaluate adherence to procurement policies at the individual school level.
Demonstrates expertise in identifying, evaluating, and mitigating risks while ensuring adherence to both domestic and international regulatory frameworks.
Assess and address potential risks linked to domestic and global procurement operations, such as supply chain interruptions, quality deficiencies, and evolving regulatory requirements.
Ensure adherence to Kenyan regulatory frameworks, international trade legislation, and ethical procurement practices at the corporate level.
Ensure strict adherence to company procurement policies across all educational institutions.
Actively engages with various departments and teams to foster cohesive partnerships, ensuring alignment on projects and initiatives. Encourages open communication and shared accountability to achieve common objectives, leveraging diverse expertise across the organization. Strengthens interdepartmental relationships to enhance efficiency and drive collective success.
Work collaboratively with Executive Principals, school administrators, department heads, and other key stakeholders to identify and assess their procurement requirements, whether local or global in scope.
Offer expert advice and assistance to employees regarding procurement policies and procedures, with particular emphasis on import-related processes.
Spearhead cross-functional team collaboration to elevate company-wide procurement processes, prioritizing logistics optimization and cultivating robust local partnerships.
Educational material procurement involves sourcing content from both domestic and global suppliers to ensure a diverse and comprehensive collection of resources. This responsibility includes identifying high-quality materials that align with educational standards and curricular needs while maintaining cost efficiency. Collaboration with various stakeholders—such as educators, publishers, and content creators—is essential to evaluate and select materials that enhance learning outcomes. Additionally, the role requires staying updated on industry trends, market availability, and emerging educational technologies to continuously improve the quality and relevance of the materials provided.
To ensure alignment with evolving market demands, actively monitor emerging trends and technological advancements in educational materials, prioritizing the sourcing of top-tier local and international suppliers.
Source and acquire high-quality educational materials from a diverse range of local and international suppliers to support company-wide procurement initiatives.
Applicants must possess a relevant academic degree, along with substantial professional experience in the field. Key competencies include strong analytical skills, proficiency in data interpretation, and effective communication abilities. Prior experience in project management or related roles is highly desirable, as is familiarity with industry-specific software and tools. A commitment to continuous learning and professional development is essential, along with the ability to work collaboratively in a team environment.
A bachelor’s degree in Business Administration, Supply Chain Management, or a closely related discipline is required.
Professional certification in Purchasing and Supply Management, such as CAPS or KISS, is required for this role.
A minimum of 10 years of procurement management experience, including at least 5 years in a supervisory or leadership capacity, is required.
Proven track record in leadership and management development initiatives is required.
Possesses a robust background in international trade and logistics management.
We possess a strong command of contemporary sourcing and procurement methodologies, with a particular emphasis on local market dynamics.
Proficient in international trade regulations and global commerce practices.
Effectively negotiate contracts, manage supplier relationships, and oversee procurement activities, demonstrating expertise in both local and international supplier engagements.
Proven expertise in overseeing import logistics operations and cultivating strong local vendor partnerships.
Proven expertise in financial analysis and strategic decision-making.
Possesses exceptional verbal and written communication abilities, along with a demonstrated aptitude for fostering positive interpersonal relationships.
Maintains the highest standards of integrity and ethical behavior.
A background in the educational field would be advantageous.
Proficiency in Kenyan procurement legislation and import compliance requirements is essential.
Should you meet the specified requirements, please submit your application by completing the Google Application Form, ensuring you include the following documents: a Cover Letter and a Curriculum Vitae (CV) that lists three (3) professional referees.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
