Job Summary
We seek an accomplished and professional Executive Assistant to provide dedicated support to the Group CEO of a prominent organization in the energy industry.
A dynamic, bilingual professional seeking a challenging executive environment will find this role highly suitable, as it demands the ability to confidently support senior leadership across both regional and international operations while maintaining a fast-paced workflow.
The ideal candidate will function as a key strategic partner to the Group CEO, overseeing executive coordination, performance reporting, stakeholder relations, and international travel logistics spanning diverse markets, with a focus on Francophone regions.
Key Responsibilities
We are seeking a highly organized and proactive Executive Assistant to support the Group CEO and their office, ensuring seamless operations and effective communication within the executive team. The ideal candidate will possess exceptional interpersonal skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include coordinating meetings, managing correspondence, preparing reports, and acting as a liaison between the CEO and internal/external stakeholders. Proficiency in advanced office software, strong written and verbal communication skills, and prior experience in an executive support role are essential. The successful applicant will demonstrate adaptability, problem-solving abilities, and a commitment to maintaining the highest standards of professionalism.
Offer comprehensive executive assistance to the Group CEO in overseeing a dynamic and rapidly evolving schedule.
Coordinate internal and external meetings while managing participants across various global time zones to ensure seamless scheduling and alignment.
Craft high-level reports, presentations, and board materials for executive review and strategic decision-making.
Facilitate the alignment of the CEO’s daily activities with overarching strategic priorities by diligently overseeing the prioritization of engagements and commitments.
The Board & Leadership Coordination role involves managing and facilitating interactions between the board of directors and senior leadership. Responsibilities include scheduling and coordinating meetings, preparing agendas and supporting documentation, and ensuring effective communication between board members and executives. Additionally, the position requires maintaining accurate records of board decisions, tracking action items, and assisting with governance-related tasks. Strong organizational skills, attention to detail, and the ability to work under tight deadlines are essential. Prior experience in corporate governance, board support, or a similar administrative role is preferred.
Assists in compiling and organizing Board and Committee meeting materials, including the preparation of comprehensive board packs.
Coordinate and manage calendars and operational arrangements for Board and Leadership Group meetings and events, ensuring all logistical details are meticulously planned and executed.
The Board and executive team’s action points are tracked, and prompt follow-up is ensured to maintain accountability and progress.
Provide high-level administrative assistance to the Senior Executive Office to facilitate seamless governance operations.
We seek a seasoned professional to oversee travel and logistics coordination, ensuring smooth operations across all domestic and international initiatives. The ideal candidate will manage vendor relationships, negotiate contracts, and streamline transportation and accommodation arrangements while maintaining strict adherence to budget constraints. Responsibilities include coordinating travel schedules, resolving logistical challenges, and implementing cost-effective solutions to enhance efficiency. Strong analytical skills, exceptional organizational abilities, and proficiency in travel management software are essential. Additionally, the role demands meticulous attention to detail and the capacity to thrive in a fast-paced, dynamic environment.
Oversee the full spectrum of international and regional travel logistics for the Group CEO, ensuring seamless coordination from planning to execution.
Coordinate all travel arrangements, including visas, flights, accommodation, ground transport, and itineraries, ensuring seamless logistics and compliance with relevant regulations.
Provide immediate executive support to the Group CEO during chosen business travel engagements.
Oversee the flawless implementation of intricate, multi-country travel itineraries, including handling urgent, last-minute adjustments with precision and efficiency.
Demonstrated expertise in engaging stakeholders and fostering clear, consistent communication across diverse teams and organizational levels is essential. The role demands strong interpersonal skills to build and maintain productive relationships, ensuring alignment with business objectives and stakeholder expectations. Proficiency in managing expectations, resolving conflicts, and delivering updates in a timely and transparent manner is required to support seamless operations and drive collaborative decision-making.
Serve as the primary point of contact and communication channel between the Group CEO and stakeholders, both internal and external.
Oversee executive communications, prioritizing tasks to guarantee prompt follow-ups.
Craft, refine, and interpret sophisticated written materials—including correspondence, reports, and presentations—in both French and English.
Facilitate seamless communication channels among Group offices, subsidiaries, and external partners to ensure alignment and efficient information exchange.
We provide strategic and operational support to enhance organizational performance and ensure efficient execution of business objectives. This role involves collaborating across departments to identify opportunities for improvement, streamline processes, and implement sustainable solutions that drive long-term growth and profitability. Key responsibilities include analyzing data to inform decision-making, developing actionable strategies aligned with company goals, and overseeing project execution to meet deadlines and budget constraints. Candidates should possess strong analytical skills, proficiency in relevant tools, and the ability to communicate complex ideas clearly. Experience in a similar role and a track record of delivering measurable results are essential.
Facilitate the oversight and progress tracking of key strategic initiatives, projects, and high-priority executive objectives to ensure alignment with organizational goals.
Conducting comprehensive research and compiling concise, well-structured briefing notes to support informed decision-making in executive meetings is essential.
Provide support in aligning and executing interdepartmental projects spanning various business units and geographic locations.
Facilitate consistent progress and accountability to meet critical deliverables and adhere to established deadlines.
Governance, Compliance & Confidentiality
Ensure full compliance with established corporate governance policies as well as internal procedural standards.
Manage highly sensitive information with the utmost care and confidentiality, ensuring strict adherence to privacy and security protocols throughout all interactions and processes.
Provide assistance in preparing, maintaining, and managing documentation, reports, and activities associated with audits to ensure compliance and accuracy.
Maintain precise and systematically structured executive records and filing systems.
Seeking a highly skilled and detail-oriented professional to join our team, we require a candidate with a proven track record in project management, exceptional communication abilities, and at least five years of experience in a related field. The ideal applicant must possess strong analytical skills, proficiency in industry-standard software, and the capacity to lead cross-functional teams. Additionally, a bachelor’s degree in a relevant discipline is mandatory, along with the ability to work under tight deadlines while maintaining high standards of accuracy and efficiency.
Seeking a candidate with a Bachelor’s degree in Computer Science, Engineering, or a related field, complemented by at least 5 years of hands-on experience in software development. Proficiency in multiple programming languages, including but not limited to Java, Python, and C++, is essential. Strong problem-solving skills and the ability to work collaboratively in a team environment are required. Additionally, experience with cloud platforms such as AWS or Azure, as well as familiarity with DevOps practices, is highly desirable. The ideal applicant will have a proven track record of delivering high-quality software solutions and contributing to their continuous improvement.
Earned a Bachelor’s degree in Business Administration, Communications, or a closely related discipline.
Proficiency in both written and spoken French and English is an essential requirement for this position.
5–8 years of experience providing high-level administrative support to C-suite or Group-level executives.
Accomplished professionals with a track record of overseeing intricate executive schedules and coordinating international travel arrangements are encouraged to apply.
Extensive background in engaging with senior leadership and managing relationships with key stakeholders.
Preferred
Individuals should possess prior experience within the energy sector, oil and gas industries, or multinational corporate environments.
Gain valuable insight into high-level organizational oversight and strategic governance mechanisms at the Board level.
Proficiency in multicultural or international environments, including African regions, is required.
go to method of application
To submit your application, please utilize the provided link(s) on the company’s official website.
Qualifications
BA/BSc/HND
Experience Required
5 - 8 years
