Job Purpose:
The Company Procurement Manager plays a pivotal role in shaping and implementing centralized procurement strategies for Raeburn Schools Limited, covering both domestic and international sourcing initiatives. This position is tasked with ensuring cost efficiency, maintaining high-quality standards, and ensuring strict adherence to compliance requirements. Additionally, the role involves direct oversight of company-wide procurement operations, along with establishing and monitoring procurement policies and procedures to guide procurement activities at the individual school level.
The manager will foster robust partnerships with domestic and global suppliers, oversee import logistics operations, and uphold ethical and transparent standards throughout the organization.
Overseeing a comprehensive array of critical responsibilities, this position requires diligent execution of core duties to ensure operational excellence. The role encompasses a broad spectrum of tasks, including strategic planning, team leadership, and meticulous project management, all aimed at driving organizational success. Additionally, the incumbent will be responsible for fostering collaborative relationships with stakeholders, ensuring alignment with company objectives, and maintaining rigorous compliance with industry standards. Proficiency in problem-solving, adaptability, and strong communication skills are essential to thrive in this dynamic environment.
Centralized Company Procurement Management (Balancing Local and International Priorities):
Oversee and administer all centralized procurement functions for the organization, ensuring an optimal balance between engagements with domestic and international suppliers.
Devising and executing strategic sourcing initiatives is essential to enhance cost efficiency, maintain high quality, and ensure timely delivery across our organization’s procurement operations, leveraging both domestic and global market opportunities.
Negotiate and administer contracts with essential suppliers, including those domestically and abroad, to secure advantageous terms and conditions.
This role is responsible for directing and coordinating all import logistics for company-wide procurement activities, encompassing shipping, customs clearance, and on-time delivery to specified destinations, while cultivating and maintaining robust, long-term relationships with local suppliers.
Ensure strict adherence to Kenyan procurement regulations, international trade laws, and ethical standards across all company-wide purchasing activities.
Oversee local procurement initiatives to foster local economic growth whenever feasible.
Provides oversight of procurement activities at the school level, ensuring adherence to established policies and procedures.
Draft, implement, and regularly review robust procurement policies, procedures, and guidelines to ensure consistent application at each school site.
Offer expert advice and assistance to school administrators and staff regarding procurement best practices and compliance obligations.
Perform regular reviews and audits of procurement activities at the school level to verify compliance with established policies and procedures.
Provide educational and professional growth initiatives for procurement staff at the school level to enhance their skills and expertise.
Serve as the primary escalation point for resolving intricate procurement challenges encountered at the school level.
Supplier Relationship Management (Local and International): This role involves overseeing collaborations with both domestic and global suppliers to ensure seamless procurement processes, foster strategic partnerships, and mitigate risks associated with supply chain disruptions. Responsibilities include negotiating favorable contracts, evaluating supplier performance, resolving issues promptly, and maintaining compliance with organizational and regulatory standards. The position requires strong communication skills, proficiency in supplier evaluation metrics, and the ability to manage cross-functional teams to achieve cost efficiency and quality objectives. Experience in supplier diversity, sustainability initiatives, and market trend analysis is highly valued.
Develop and oversee strategic partnerships with essential local and global suppliers to facilitate high-level procurement activities for the organization.
Develop and oversee a comprehensive database of approved suppliers to support company-wide and school-level procurement initiatives, with a keen emphasis on fostering a robust network of local vendors.
Monitor supplier performance and develop strategic initiatives to mitigate risks while enhancing operational efficiency.
Oversee financial operations, ensuring accurate record-keeping and compliance with regulatory standards. Develop and present comprehensive financial reports to stakeholders, analyzing performance metrics to drive strategic decision-making. Maintain budgetary controls, monitor expenditures, and optimize resource allocation to support organizational objectives. Utilize advanced accounting software and financial tools to streamline processes and enhance data integrity. Collaborate with cross-functional teams to align financial strategies with business goals and ensure transparency in financial disclosures.
Develop and oversee the centralized procurement budget, encompassing expenditures related to both local and international sourcing activities.
Perform comprehensive market research and cost evaluations to pinpoint potential avenues for cost reductions in organizational procurement activities.
Prepare comprehensive reports on centralized procurement operations, performance metrics, and cost-saving initiatives, with a particular focus on import-related data.
Prepare detailed reports to assess adherence to procurement policies at the school level.
Risk Management and Compliance (Local and International): Oversee and enforce adherence to regulatory standards and internal policies across domestic and global operations, mitigating risks and ensuring full compliance with applicable laws, guidelines, and industry best practices. Develop, implement, and monitor frameworks to identify, assess, and address potential risks, including financial, operational, legal, and reputational threats. Lead audits, reviews, and assessments to validate compliance effectiveness and mitigate gaps. Collaborate with cross-functional teams to integrate risk management strategies into business processes, fostering a culture of accountability and ethical conduct. Stay abreast of evolving regulations and emerging risks to proactively adapt policies and procedures, ensuring sustained organizational resilience.
Assess and address potential risks tied to domestic and global procurement operations, such as supply chain interruptions, quality deficiencies, and evolving regulatory requirements.
Ensure adherence to Kenyan regulatory frameworks, international trade statutes, and ethical procurement guidelines at the company level.
Oversee that schools adhere to the organization’s established procurement policies to ensure regulatory compliance and operational efficiency.
Cross-functional collaboration entails actively engaging with colleagues across diverse departments to foster alignment, share insights, and collectively achieve organizational objectives. This role requires seamless interaction with teams such as marketing, product development, and operations to ensure cohesive project execution and innovative solutions. Strong interpersonal skills, adaptability, and a commitment to transparent communication are essential to bridge gaps, mitigate conflicts, and cultivate a unified approach to problem-solving.
Work collaboratively with Executive Principals, school administrators, department heads, and other key stakeholders to identify and assess their procurement requirements, encompassing both local and international needs.
Offer expert advice and assistance to staff regarding procurement policies and procedures, with particular emphasis on import-related processes.
Oversee the coordination of cross-functional teams to enhance procurement operations at the company level, prioritizing the optimization of logistics processes and the cultivation of robust local partnerships.
Educational Material Focus: Prioritizes the acquisition of educational resources through both local and international channels, ensuring a diverse and comprehensive collection of materials.
To remain informed about emerging trends and technological advancements in educational materials, prioritize evaluating both local and international suppliers to ensure the procurement of high-quality resources.
Source and procure high-quality educational materials from both local and international providers to meet the company’s purchasing requirements efficiently.
The ideal candidate must possess the requisite academic qualifications, relevant professional experience, and key competencies essential for the role. A degree in a related field from an accredited institution is required, along with a minimum of [X] years of hands-on experience in [specific industry or function]. Proficiency in [specific skills or tools], strong analytical abilities, and exceptional communication skills are mandatory. Additionally, the ability to work collaboratively in a team-oriented environment, manage multiple priorities, and demonstrate adaptability in dynamic settings is crucial. Familiarity with [specific regulations, systems, or methodologies] is preferred, as is a proven track record of [specific achievements or outcomes].
A bachelor’s degree in Business Administration, Supply Chain Management, or a comparable discipline is required.
Professional certification in Purchasing and Supplies Management, such as CAPS or KISS, is required.
A minimum of a decade in procurement management is required, including at least five years in a leadership position.
Demonstrates a proven track record in leadership and management development initiatives.
Skilled in overseeing international trade operations and logistics management.
Individuals should possess a comprehensive understanding of contemporary sourcing and procurement methodologies, with a particular emphasis on evaluating and leveraging local market dynamics. This expertise encompasses the ability to analyze regional supply chains, assess vendor capabilities, and identify cost-effective procurement strategies tailored to the specific needs of the organization. Additionally, proficiency in negotiating favorable terms, mitigating risks associated with supply chain disruptions, and maintaining compliance with regulatory requirements is essential.
Proven expertise in global trade regulations and international commerce standards.
Demonstrated expertise in negotiation, contract management, and cultivating supplier relationships, with proven experience collaborating with both domestic and global suppliers.
Skilled in overseeing import logistics operations and cultivating productive relationships with local vendors.
Proven expertise in financial analysis and strategic decision-making is essential. Strong quantitative and qualitative analytical abilities are required to interpret complex financial data and drive informed business decisions.
Exceptional written and verbal communication abilities, along with polished interpersonal skills, are essential.
Exhibits the highest standards of integrity and ethical conduct, consistently adhering to moral principles and professional standards in all duties and interactions.
Proficiency in the educational sector is advantageous, though not mandatory.
Demonstrates a solid understanding of Kenyan procurement legislation and import compliance requirements.
To submit your application, please ensure it meets the specified criteria and forward it by completing the Google Application Form. Include a cover letter and an updated curriculum vitae (CV) that lists three (3) professional references.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
10 years
