The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) serves as an entry-level position positioned centrally within Nairobi’ Programs and Partnerships Department. This role functions as a vital liaison between Nairobi graduates and prospective employers, fostering employer relationships, guiding graduates on career preparedness, and monitoring post-training employment outcomes. Additionally, the officer delivers comprehensive human resource and office administration support throughout the organization.
This position offers an outstanding opportunity for a dynamic, personable professional with a strong commitment to youth economic empowerment eager to advance their career in both human resources and program delivery.
Oversee and execute a range of critical duties, including managing project timelines, coordinating team efforts, and ensuring adherence to company policies. Develop and implement strategic initiatives to enhance operational efficiency and drive organizational growth. Collaborate with cross-functional teams to align objectives, resolve challenges, and foster a culture of innovation. Monitor performance metrics and provide data-driven insights to support decision-making processes. Maintain compliance with industry regulations and internal standards while upholding high ethical and professional conduct.
Identify, cultivate, and maintain strategic alliances with employers, small and medium-sized enterprises (SMEs), technology firms, and industry leaders to facilitate meaningful engagement and partnership opportunities.
We seek networks across Nairobi and beyond capable of providing Nairobi Bits graduates with job placements, internships, or freelance engagements.
Construct and manage a real-time employer database, overseeing engagement statuses, placement opportunities, and partnership agreements.
Collaborate with the communications team to organize job fairs, employer engagement initiatives, and on-campus recruitment events.
Draft and finalize contracts, agreements, and internship frameworks in collaboration with partner organizations to formalize collaborative arrangements.
Act as the main liaison for employers throughout every stage of the recruitment and placement process.
Monitor and document placement outcomes, including the quantity of graduates successfully placed, the industries they enter, their specific job roles, and the corresponding salary ranges.
Seeking a skilled professional to facilitate career readiness and coaching for graduate students, ensuring they develop essential skills for professional success. The role involves guiding students through career exploration, job search strategies, resume and cover letter refinement, and interview preparation. Candidates must possess strong communication and interpersonal abilities, along with experience in career development or a related field. Responsibilities include conducting individual coaching sessions, organizing workshops, and collaborating with academic departments to integrate career readiness into curricula. Proficiency in career assessment tools and a deep understanding of labor market trends are required. The ideal candidate will foster a supportive environment that empowers students to achieve their career aspirations.
Facilitate the recruitment of skilled Coaches and Mentors to lead personalized and group-based career readiness workshops for Nairobi graduates, focusing on essential skills such as CV development, interview techniques, personal branding strategies, and professional behavior.
Evaluate graduates’ competencies, career aspirations, and preparedness for employment, then align them with appropriate professional opportunities.
Deliver personalized coaching and ongoing follow-up assistance to graduates as they navigate their job search and transition into early employment.
Develop and update career readiness toolkits, templates (CVs, cover letters, LinkedIn profiles), and resource guides.
Maintain a graduate tracking database to monitor employment status at three, six, and twelve months post-training.
Develop and nurture peer learning networks while fostering meaningful mentorship connections between alumni and graduates to enhance professional growth and collaboration.
Conducting comprehensive labor market research and ensuring alignment with relevant programs are essential responsibilities within this role. The position requires meticulous analysis of current employment trends, skill demands, and industry developments to inform strategic decision-making. Additionally, the incumbent must evaluate existing programs to assess their effectiveness, relevance, and alignment with market needs while identifying opportunities for improvement or expansion. Strong analytical skills, proficiency in data interpretation, and a deep understanding of workforce dynamics are critical for success in this position. Collaboration with stakeholders, including policymakers and industry leaders, is also necessary to gather insights and drive actionable solutions.
Track developments in Kenya’s technology and digital economy landscape to pinpoint emerging skill requirements and evolving industry demands.
In response to evolving industry demands, new and dynamic roles continue to emerge, reflecting shifts in technology, market needs, and organizational structures. These positions often require adaptability, specialized skills, and a forward-thinking mindset to address emerging challenges and capitalize on innovative opportunities across various sectors. Employers must stay attuned to these developments to attract talent capable of driving progress and sustaining competitive advantage in an ever-changing professional landscape.
Share labor market insights with the training team to maintain Nairobi’ curriculum’s relevance and alignment with current industry demands.
relevant and employer-aligned.
Prepare quarterly and annual reports summarizing placement rates, employer feedback, and graduate outcomes.
Provide assistance to the Programs and Partnerships team by compiling data and crafting case studies to support donor reporting and fundraising proposals.
The role involves overseeing Human Resource Administration, which encompasses managing employee records, processing payroll, and ensuring compliance with labor laws and company policies. Responsibilities include coordinating recruitment efforts, handling employee relations, and implementing performance management systems. A Bachelor’s degree in Human Resources, Business Administration, or a related field is required, along with prior experience in HR operations. Strong communication, organizational, and problem-solving skills are essential, as well as proficiency in HR software and payroll systems. The position demands meticulous attention to detail and the ability to maintain confidentiality.
We facilitate recruitment initiatives by crafting and distributing vacancy announcements, evaluating and narrowing down applications, conducting interviews, and performing comprehensive background and reference verifications.
Prepare offer letters and employment contracts for newly hired personnel, and maintain a record of contract expiration dates to initiate renewal processes; ensure all modifications to employee status are properly documented.
Monitor probationary periods rigorously, ensuring confirmations, extensions, or terminations are executed in accordance with stipulated deadlines.
Provide assistance in facilitating the introduction and integration of new employees by assembling welcome packages, enrolling staff in benefit programs, and verifying the availability of suitable workspaces and necessary resources.
Provide assistance to the Finance Manager to guarantee precise calculation of employee compensation and benefits, along with timely updates to payroll whenever adjustments occur.
Administer comprehensive HR policies relating to employment terms, compensation and benefits, contractual agreements, and leave documentation.
Oversee the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, facilitate new enrollments, and manage removals.
Responsible for administering employee leave management and ensuring the HR Information Management System (RIMS) is updated to maintain precise reporting, while also producing monthly organizational charts.
Oversee the performance management system to guarantee adherence to critical dates and timelines.
Oversee the administration and execution of agreements for volunteers, temporary personnel, and interns, ensuring compliance with organizational policies and legal standards throughout the duration of their engagement.
To maintain adherence to both internal policies and procedures and the relevant Kenyan labor laws.
Bachelor’s degree in Computer Science, Information Technology, or a related field is required, alongside a minimum of five years of hands-on experience in software development, with at least two years in a leadership or supervisory role. Proficiency in programming languages such as Java, Python, or C++ is essential, along with experience in database management systems and cloud computing platforms. Strong problem-solving skills, excellent communication abilities, and a proven track record of delivering projects on time and within budget are also necessary. Familiarity with Agile methodologies and DevOps practices is preferred, as is prior experience in a collaborative, cross-functional environment.
A degree or diploma in Human Resource Management, Social Sciences, Development Studies, Business Administration, or a closely related discipline is required.
A minimum of two years of professional exposure in human resources, youth employment initiatives, career counseling services, recruitment processes, or a closely aligned discipline is required, with internship experience also considered valid.
Demonstrates exceptional interpersonal abilities and a proven aptitude for cultivating meaningful relationships, paired with a sincere dedication to fostering youth empowerment.
Possesses strong proficiency in both written and spoken English and Kiswahili.
Requires strong command of Microsoft Office Suite, including Word, Excel, and PowerPoint, along with adeptness in handling data and records management.
Demonstrates a solid grasp of Kenyan labor legislation and related statutory obligations, ensuring full compliance with legal frameworks in all employment practices.
Experienced professional capable of working autonomously and effectively managing a variety of tasks within a dynamic, high-pressure setting.
Maintaining the highest standards of integrity, honesty, and maturity is essential, as the role requires careful handling of sensitive and confidential information with the utmost discretion.
A professional certification in Human Resource Management (HRM) is required, with membership in HRM Kenya considered a valuable asset.
Proficiency in Kenya’s technology sector, start-up ecosystem, or non-governmental organization (NGO) domain is advantageous.
Proficiency in utilizing HR information systems, customer relationship management software, or applicant tracking tools is required.
Demonstrated personal connection to or direct lived experience within urban informal settlement communities is required.
Proficiency in youth-focused development frameworks is required, including Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and collaborations with the Kenya Private Sector Alliance (KE PSA), among others.
The Key Performance Indicators (KPIs) for the LMA & HR position encompass measurable objectives that align with both Labor Market Intelligence (LMA) and Human Resources (HR) functions. This role requires a comprehensive understanding of workforce trends, data analysis, and HR best practices to drive strategic decision-making. Key responsibilities include collecting, analyzing, and interpreting labor market data to inform hiring strategies, workforce planning, and organizational development initiatives. The position demands proficiency in HR metrics, workforce analytics, and the ability to translate data insights into actionable HR strategies. Additionally, the role involves collaborating with cross-functional teams to ensure alignment between labor market conditions and HR policies, enhancing talent acquisition and retention efforts. Strong analytical, communication, and project management skills are essential, along with experience in HR systems and tools to support data-driven decision-making.
With a graduate placement rate of 90%, Nairobi ensures that graduates secure employment, internships, or freelance opportunities within 3, 6, and 12 months following the completion of their training.
The organization maintains robust collaborations with employers, focusing on securing new partnerships with small and medium-sized enterprises (SMEs) and technology firms. Each quarter, the team aims to onboard 10 to 15 new employers, formalizing these relationships through signed Memoranda of Understanding (Mouse) or placement agreements.
HR Compliance & Turnaround Time – HR processes, including contracts, confirmations, payroll updates, and leave records, must be completed with 95%+ accuracy and within the designated timeframes. The objective is to achieve a minimum of 95% on-time completion while ensuring full adherence to statutory compliance requirements.
Graduates who fulfill career readiness sessions represent a key metric in assessing career preparedness. This measure highlights the proportion of students who actively participate in structured professional development activities, ensuring they acquire essential skills for successful workforce entry.
Through personalized guidance in CV refinement, interview preparation, and LinkedIn optimization, this role significantly enhances graduates’ employment confidence. The objective is to ensure that at least 90% of graduates per cohort receive tailored coaching, fostering their professional readiness and success.
With an 85% success rate, graduates’ employment statuses are documented in the tracking database at the 3-, 6-, and 12-month follow-up intervals. The objective is to maintain at least an 85% data completeness threshold for each cohort cycle.
Professional candidates are encouraged to submit their applications by the deadline of May 25, 2026.
Please direct your application materials to the following email address for submission: vacancy@nairobits.com. Ensure all required documents are included and sent before the application deadline.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
