Job Summary
We seek a seasoned and polished Executive Assistant to provide dedicated support to the Group CEO of a prominent organization in the energy industry.
An accomplished, bilingual professional who excels in high-pressure executive settings and provides adept support to senior leadership across both regional and international operations would be ideally suited for this position.
The ideal candidate will act as the Group CEO’s key strategic partner, overseeing executive alignment, comprehensive reporting, stakeholder relations, and international travel coordination across diverse markets—particularly those within Francophone regions.
Oversee and execute critical operational duties to ensure seamless organizational functionality. Manage and coordinate core business processes, including strategic planning, team leadership, and performance optimization. Serve as the primary point of contact for cross-departmental collaboration, fostering alignment and synergy across teams. Develop and implement policies and procedures to enhance efficiency, compliance, and governance. Analyze data and metrics to identify trends, opportunities, and areas for improvement, driving informed decision-making. Lead initiatives to improve productivity, reduce operational costs, and elevate overall business performance. Ensure adherence to industry regulations, quality standards, and best practices.
Provides comprehensive administrative and operational assistance to the Group CEO and executive team, facilitating seamless communication, coordination, and workflow management within the office. Responsible for managing complex schedules, organizing high-level meetings, and ensuring adherence to strategic priorities. Handles confidential correspondence, prepares executive presentations, and maintains meticulous records of critical decisions and commitments. Serves as a liaison between the CEO and internal/external stakeholders, anticipating needs and proactively addressing executive requirements. Demonstrates exceptional organizational skills, discretion, and the ability to manage multiple priorities under pressure while maintaining the highest standards of professionalism and confidentiality.
Deliver comprehensive executive assistance to the Group CEO, ensuring efficient management of a dynamic and multifaceted schedule.
Facilitate the scheduling and organization of internal and external meetings, ensuring seamless collaboration across diverse time zones.
Develop comprehensive reports, presentations, and board documentation tailored to executive-level audiences.
Ensure that the CEO’s daily priorities and long-term strategic initiatives are effectively aligned and prioritized.
The Board & Leadership Coordination role involves collaborating closely with board members and senior leadership to streamline governance processes and enhance organizational decision-making. Key responsibilities include organizing board meetings, preparing agendas and supporting documentation, and ensuring compliance with legal and regulatory obligations. Additionally, the position requires maintaining accurate records of board activities, facilitating effective communication among stakeholders, and assisting in the development of strategic initiatives. Candidates must possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Proficiency in board management software and prior experience in a similar role are preferred.
The individual will assist in compiling and organizing materials for Board and Committee meetings, as well as preparing comprehensive board packs.
Coordinate schedules and logistics for engagements involving the Board and Leadership Group.
The role involves monitoring Board and executive action items to guarantee prompt and effective follow-up.
Assist the Senior Executive Office in maintaining seamless governance procedures and fostering operational efficiency.
We oversee the strategic planning, coordination, and execution of end-to-end travel and logistics operations, ensuring seamless movement of personnel, materials, and resources. This role demands meticulous attention to detail, strong organizational skills, and the ability to manage multiple stakeholders across diverse locations. Key responsibilities include negotiating vendor contracts, optimizing transportation routes, tracking shipments, resolving logistical challenges, and maintaining compliance with regulatory standards. Additionally, the position requires proficiency in logistics software, budget management, and risk mitigation strategies to enhance operational efficiency and cost-effectiveness. Candidates must possess prior experience in supply chain management, procurement, or a related field, along with excellent problem-solving and communication abilities to drive continuous improvement in our logistics frameworks.
Oversee all aspects of international and regional travel logistics for the Group CEO, ensuring seamless planning and execution from start to finish.
Coordinate all aspects of travel arrangements, including visa procurement, flight bookings, lodging accommodations, local transportation arrangements, and detailed itinerary planning.
Provide on-demand executive assistance to the Group CEO during strategically selected business travel engagements, ensuring seamless coordination and immediate availability for critical decision-making support.
Oversee the flawless coordination of intricate travel plans spanning multiple countries, while adeptly managing sudden adjustments to schedules.
Demonstrating exceptional interpersonal skills and strategic outreach, this role involves fostering collaborative relationships with stakeholders to ensure alignment, transparency, and mutual understanding. By facilitating clear, consistent dialogue between internal teams and external partners, the position drives cohesive decision-making and project success while addressing diverse stakeholder needs and concerns.
Serve as the primary point of contact between the Group CEO and both internal and external stakeholders.
Oversee executive communications by organizing and prioritizing tasks to guarantee prompt follow-ups.
Compose, refine, and localize sophisticated correspondence, reports, and presentations in both French and English.
The role involves coordinating and enhancing communication channels among Group offices, subsidiaries, and external partners to ensure seamless information exchange and collaboration.
Strategic & Operational Support
Facilitate the oversight and documentation of key strategic initiatives, projects, and executive priorities to ensure alignment with organizational goals.
Conduct thorough research and compile concise briefing notes to support informed decision-making and facilitate productive executive meetings.
Facilitate the alignment of cross-functional projects and initiatives spanning multiple business units and geographical regions.
Facilitate the consistent execution and timely completion of critical deliverables and deadlines to maintain organizational alignment.
Ensures adherence to governance frameworks, regulatory compliance standards, and strict confidentiality protocols throughout all organizational operations and processes.
Ensure full compliance with established corporate governance policies and internal procedural standards.
Maintain absolute confidentiality when handling sensitive information, exercising the utmost care and professional discretion at all times.
The role involves preparing and maintaining comprehensive support documentation, generating reports, and fulfilling audit-related obligations.
Oversee the meticulous management and organization of executive records and filing systems to ensure accuracy and accessibility at all times.
Requirements
We are seeking a highly motivated candidate with at least five years of relevant experience in a similar role, preferably within the [industry/field]. The ideal applicant will possess a bachelor’s degree in a related discipline, along with strong analytical, problem-solving, and communication skills. Proficiency in industry-standard software, tools, or methodologies is essential, as is the ability to manage multiple priorities in a fast-paced environment. Additionally, the role requires experience leading cross-functional teams and delivering results under tight deadlines. A proven track record of driving process improvements and contributing to strategic initiatives will be highly valued.
A bachelor’s degree in Business Administration, Communications, or a related discipline is required.
Fluency in both written and spoken French and English is a strict requirement for this role.
With a minimum of five years and up to eight years of experience providing executive support to C-suite or Group-level leaders.
Seasoned professionals with a track record of coordinating intricate executive schedules and global travel arrangements are encouraged to apply.
Demonstrates extensive expertise in executive-level communication and adept coordination with key stakeholders.
Preferred
Proficiency in the energy, oil and gas sectors, or within multinational corporate settings is required.
Acquaintance with high-level board operations and governance frameworks is required.
Proficiency in multicultural or regional (Africa/international) environments is required.
go to method of application
To submit your application, kindly utilize the provided link(s) and visit the company’s official website for the submission process.
Qualifications
BA/BSc/HND
Experience Required
5 - 8 years
