To deliver a high-quality service in accordance with professional standards, ensuring client satisfaction and operational efficiency. The role is designed to fulfill key responsibilities in a manner that aligns with organizational objectives and industry best practices. Candidates must meet specified qualifications and possess the necessary skills to perform the job effectively.
The M&E Associate plays a critical role in executing the Country Office M&E Strategy and M&E Action Plan at the field level. This position oversees all M&E activities within the field office, including organizing and managing data collection efforts, ensuring monitoring findings are reviewed with the field office and partners and escalated for action, submitting data for analysis, and disseminating results through appropriate channels to guide operational decisions and strategic adjustments. The Associate is responsible for producing and sharing monthly monitoring reports promptly. Frequent engagement with WFP participants and partners is a key aspect of this role. Reporting directly to the Head of Field Office and receiving technical guidance from the Head of M&E, the Associate will fulfill the following responsibilities:
Handle a diverse array of duties—not entirely comprehensive or exhaustive—including but not limited to managing projects, coordinating teams, overseeing operations, and ensuring adherence to established protocols, with accountability for delivering measurable outcomes within designated timelines.
We are tasked with executing the Country Office’s Monitoring and Evaluation Strategy and Action Plan. This involves putting into action the outlined approaches, frameworks, and activities to ensure effective tracking, assessment, and reporting of program performance and outcomes.
Ensure the Field Office adheres to corporate Monitoring and Evaluation (M&E) standards by implementing all monitoring activities in alignment with standard operating procedures (SOPs), the Corporate Results Framework (CRF), and additional corporate monitoring guidance, while also enforcing data protection and privacy policies. Foster consistent collaboration with the CO M&E team to stay informed of new guidelines, updates, and receive necessary support.
Collaborate with the head of the field office and technical units to consistently assess and recognize evidence of needs.
Develop and sustain effective collaborations with WFP’s participants, local communities, partners, and, when relevant, third-party or outsourced monitoring entities.
Mainstream gender, equity, disability, protection, human rights, and related inclusion considerations into all monitoring and evaluation activities at the field office level as appropriate.
We gather and compile accurate information from various sources to ensure comprehensive datasets. This role involves meticulously extracting, validating, and organizing data to meet project specifications. Proficiency in data entry tools and attention to detail are essential for maintaining data integrity. Candidates must demonstrate strong analytical skills and the ability to work efficiently within deadlines. Responsibilities include performing quality checks, resolving discrepancies, and supporting data-driven decision-making processes.
Develop monthly monitoring plans under the supervision of the CO, guaranteeing adherence to the established minimum monitoring standards for each office.
In collaboration with relevant partners, supply details regarding activity sites to the Commanding Officer (CO) to support the development of sampling plans.
Create prototypes for each office utilizing the corporate risk-based sampling framework.
You will spearhead data collection initiatives to track process and outcome metrics, encompassing distribution monitoring, implementation of activities, post-distribution evaluations, retail performance assessments, surveys, and qualitative research approaches—such as Key Informant Interviews and Focus Group Discussions—utilizing standardized questionnaires and discussion guides provided by the CO.
Facilitate the establishment of remote monitoring systems tailored to the operational needs of field offices.
Assist in developing questionnaires, question guides, and data analysis plans tailored to the information requirements of specific fields of inquiry.
Collaborate with local partners and stakeholders to oversee the execution of all Monitoring & Evaluation (M&E) data collection initiatives in the field.
Monitor irregular monitoring visits and assess coverage, prioritizing sites for more frequent assessments. Submit detailed reports on completed monitoring visits to the Country Office on a monthly basis.
Adhere rigorously to established ethical standards throughout all monitoring procedures.
Provide support in the coordination of technical assistance missions originating from the CO M&E team, evaluation teams, or other Age-related initiatives.
Professionals in this role will conduct data analysis, prepare detailed reports, and leverage evidence to drive informed decision-making. They will systematically evaluate data sets to identify trends and insights, compile findings into comprehensive reports, and apply evidence-based approaches to support strategic initiatives. Strong analytical skills, attention to detail, and the ability to translate complex data into actionable recommendations are essential for success in this position.
Verify, cleanse, and analyze monitoring data to ensure accuracy and relevance, then interpret and present findings through tailored visualizations that meet the specific information requirements of various stakeholders at the field office level.
Ensure that datasets are properly submitted to centralized databases administered by the CO.
Prepare and submit back-to-office reports based on field missions, ensuring issues are escalated appropriately. Assign responsibility to designated focal points for necessary actions and systematically monitor the progress and completion of these actions.
Facilitate collaborative sessions with WFP and partner staff to evaluate monitoring outcomes and establish agreed-upon follow-up actions.
Provide participants with up-to-date information regarding the outcomes of monitoring activities in a timely manner.
Conducts thorough reviews and assessments to ensure accuracy, compliance, and effectiveness. Evaluates processes, performance metrics, and outcomes to identify areas for improvement and recommend strategic adjustments. Maintains meticulous documentation of findings and collaborates with stakeholders to implement necessary changes. Ensures adherence to established standards, policies, and regulatory requirements throughout all evaluations.
Assist, as needed, in data collection activities associated with reviews, research, and evaluations.
Overseeing and directing the activities and operations represent the core responsibilities of this position. This role involves ensuring that all processes are executed efficiently and in accordance with established policies. The incumbent will be accountable for guiding teams, delegating tasks, and monitoring performance to achieve organizational objectives. Strong leadership skills and the ability to make strategic decisions are essential for success in this role. Additionally, the position requires effective communication to align stakeholders and foster collaboration.
Oversee field office operations by supervising enumerators and third-party monitoring teams to ensure accurate data collection and adherence to protocols.
Support the line manager by assisting in the development and monitoring of precise budgets for evidence generation initiatives at the field level.
Deliver accurate, up-to-date information promptly to assist in the development and management of CO monitoring plans and budgets as specified by the CO.
Ensure that all data collection activities carried out by WFP staff or external partners are properly supervised. Implement routine data quality assessments throughout the monitoring process to verify that all data and reports are delivered promptly, in full, and meet high standards of accuracy and reliability.
Assist in strengthening monitoring capabilities among enumerators, TPMs, partners, and government stakeholders by offering targeted learning initiatives and facilitating information exchange.
Leveraging deep familiarity with the county context and community needs, identify opportunities to enhance field monitoring processes and procedures to ensure the efficient and effective execution of WFP programs.
Required qualifications, skills, and experience for consideration in this role include a bachelor’s degree in a relevant field or equivalent practical experience. Candidates must possess at least three years of professional experience in a similar position, with proficiency in industry-standard software and tools. Strong analytical and problem-solving abilities are essential, along with excellent communication and teamwork skills. Familiarity with project management methodologies and a track record of delivering measurable results are also required.
A master’s or bachelor’s degree in Social Sciences, Monitoring and Evaluation (M&E), Project Management, Community Development, Development Studies, or Statistics is required.
A minimum of five years of progressively responsible professional experience is required, with at least one year dedicated to information systems management, project monitoring and evaluation, data collection, analysis, and report preparation.
Proficiency in both qualitative and quantitative methodologies, including data analysis, reporting, and the dissemination of findings and recommendations, along with diligent follow-up to ensure effective implementation.
Precision and meticulousness are critical requirements for this role.
Proficient in written and verbal English communication, with the ability to articulate ideas clearly and accurately in both formats.
Able to maintain meticulous records, execute intricate tasks, and efficiently manage a substantial workload with precision and speed, even under tight deadlines.
Must possess the ability to operate autonomously with minimal oversight while maintaining consistent productivity and accountability for assigned tasks.
Candidates must demonstrate strong interpersonal skills, cultural sensitivity, and the capacity to collaborate productively with individuals from diverse national and cultural backgrounds.
Experiences that would best prepare a candidate to excel in this position include:
Experienced in gathering program and outcome data, performing both quantitative and qualitative analyses, and presenting findings to the management team, partners, and other stakeholders.
Possesses demonstrated proficiency in applying WFP monitoring and evaluation systems and standards effectively.
Proficiency in both written and spoken English and Kiswahili is required.
Qualifications
BA/BSc/HND
Experience Required
5 years
