Maintain accurate documentation of each sales transaction within the designated accounting software system.
Reconcile all income transactions recorded in the Point of Sale (POS) system with corresponding payments received, ensuring accurate financial alignment and consistency between records.
Responsibilities include overseeing the accuracy and integrity of till floats and petty cash balances to ensure consistent financial operations. Regular verification and reconciliation of these balances will be conducted to prevent discrepancies and maintain optimal cash flow management.
Verify that purchase invoices are accurate, properly authorized, and aligned with the allocated budget.
Invoices are entered into the accounting software system as part of the accounts payable process.
After confirming invoices and obtaining necessary approvals, payments to various suppliers are processed promptly and accurately.
Responsible for accurately filing and processing VAT, Withholding Tax (WHT), and Withholding Tax on Dividends (WTHT) within specified deadlines.
Monitor outstanding receivables to ensure timely collection and maintain accurate financial records. Follow up with clients to resolve payment delays and address any discrepancies promptly. Work closely with accounting teams to reconcile accounts and update records as necessary. Maintain clear documentation of all collection activities and communications for auditing and reporting purposes.
Monitor accounts payable and receivable aging to ensure timely follow-up on outstanding balances, identifying delays or discrepancies that require resolution.
Partner with the HR department to facilitate accurate payroll processing by providing necessary inputs.
Conduct weekly and monthly reconciliations of bank and other financial accounts to ensure accuracy and consistency.
Compiling monthly profit and loss statements, balance sheets, and cash flow reports forms a key responsibility of the role. These financial documents must be prepared accurately and delivered in a timely manner to support strategic decision-making processes.
Statutory deductions must be filed promptly, including PAYE, SHIP, NSSF, and the Housing Levy.
Diligently submitting the Catering Levy within the designated timeframe is essential to ensure compliance with regulatory obligations and maintain accurate financial records.
Ensure all accounting documents are filed appropriately and in compliance with established procedures.
Ensure licenses are diligently tracked and renewed in a timely manner to maintain compliance and avoid disruptions.
Responsibilities include maintaining accurate records of inventory levels and performing monthly stock counts to ensure precision in inventory management.
Ensure that installment tax payments are processed promptly and accurately according to regulatory deadlines.
The preparation and submission of essential documentation required for audit procedures will be managed by the appointee.
The position involves overseeing and updating the asset register to ensure accuracy and completeness. Responsibilities include verifying asset details, tracking additions and disposals, and reconciling discrepancies. Proficiency in database management and attention to detail are required, along with the ability to generate reports as needed. Familiarity with accounting principles and asset valuation methods is beneficial. Strong organizational skills and the capacity to work with cross-functional teams are essential.
Prospective applicants who meet the qualifications are encouraged to submit their curriculum vitae via email to recruitment@excelon.co.ke, ensuring the position title is included in the subject line.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 - 3 years
