The Role
The Labour Market Integration & Human Resource Administrator (LMA & HR) represents an entry-level position strategically positioned within Nairobi’ Programs and Partnerships Department. In this role, the officer will function as the essential intermediary connecting Nairobi graduates with employment prospects, cultivating employer relationships, mentoring graduates on career preparedness, and monitoring post-training results. Additionally, the incumbent will deliver comprehensive human resource and office administration support throughout the organization.
An excellent opportunity exists for an enthusiastic, people-focused individual eager to advance their career in both human resources and program delivery, with a strong commitment to youth economic empowerment.
Oversee and execute a comprehensive range of critical duties, including but not limited to strategic planning, team leadership, and cross-functional collaboration to achieve organizational objectives. Ensure adherence to industry best practices, regulatory standards, and internal policies while maintaining a focus on efficiency, quality, and innovation. Develop and implement frameworks that streamline operations, mitigate risks, and enhance productivity across departments. Serve as a key liaison between executive leadership, staff, and external stakeholders to facilitate transparent communication and alignment of goals. Track performance metrics, analyze data trends, and report findings to inform data-driven decision-making and continuous improvement initiatives. Foster a culture of accountability, professional development, and employee engagement within the organization.
Our role involves cultivating and maintaining strategic alliances with employers, small and medium-sized enterprises, technology firms, and industry leaders to facilitate meaningful employment opportunities. This includes proactively identifying potential partners, initiating contact, and fostering long-term collaborations that benefit both jobseekers and organizations.
We seek partners across Nairobi and its surrounding regions who are able to provide meaningful employment, internship placements, or freelance engagements for Nairobi Bits graduates.
Construct and manage a real-time employer database, documenting engagement statuses, potential placement opportunities, and formalized partnership agreements.
Coordinate and oversee job fairs, employer engagement initiatives, and on-campus recruitment events in collaboration with the communications team.
Craft and finalize contractual arrangements, including placement agreements, memoranda of understanding (Mouse), and internship frameworks, in collaboration with partner organizations.
Act as the main liaison for employers during all stages of recruitment and placement initiatives.
Monitor and document placement results, specifically tracking the quantity of graduates who secure employment, the industries they join, the positions they obtain, and their corresponding salary ranges.
Are you a recent graduate seeking to enhance your career prospects and professional development? We are looking for a motivated individual to join our Graduate Career Readiness & Coaching program. In this role, you will receive personalized guidance and support to help you identify your strengths, set achievable career goals, and navigate the job market effectively. Our program is designed to equip you with essential skills, including resume writing, interview preparation, and networking strategies, to ensure your success in securing a fulfilling career. Join us and take the first step toward a brighter professional future.
To recruit and onboard Coaches and Mentors who will lead tailored individual and group career readiness workshops for Nairobi graduates, with a focus on essential topics such as CV writing, interview preparation, personal branding, and professional conduct.
Evaluate graduates’ competencies, professional aspirations, and job market preparedness, then align them with appropriate career opportunities.
Deliver personalized coaching and ongoing follow-up assistance to graduates as they navigate their job search and transition into early employment.
We are responsible for creating and maintaining career readiness toolkits, templates (including CVs, cover letters, and LinkedIn profiles), and resource guides.
Maintain a graduate tracking database to track post-training employment status at three-, six-, and twelve-month intervals.
Facilitate the development of peer learning networks and establish mentorship connections between graduates and alumni to foster professional growth and collaboration.
Conducting comprehensive labor market research and aligning programs accordingly, we evaluate workforce trends, skill demands, and industry shifts to ensure our initiatives remain relevant and impactful. This role requires expertise in data analysis, stakeholder engagement, and strategic planning, with a focus on bridging gaps between education, training, and employment opportunities. Key responsibilities include identifying emerging occupational needs, designing responsive training frameworks, and fostering collaborations with employers, policymakers, and educational institutions to enhance workforce development outcomes.
Analyze emerging trends within Kenya’s technology and digital economy landscape to pinpoint high-demand skill sets and competencies.
As the professional landscape continues to evolve, new positions are steadily emerging, reflecting shifting industry demands and technological advancements. These roles require adaptable skill sets, often blending technical expertise with innovative problem-solving capabilities, while remaining responsive to market trends. Organizations are prioritizing candidates who demonstrate agility in acquiring new competencies and a forward-thinking mindset to navigate evolving career pathways.
Share labor market insights with the training team to ensure the Nairobi curriculum stays aligned with current industry demands.
We prioritize qualifications that align closely with employer needs and industry standards.
Prepare quarterly and annual reports detailing placement rates, employer feedback, and graduate outcomes to provide comprehensive insights and analysis.
Provide assistance to the Programs and Partnerships team by compiling and preparing data and case studies for donor reporting and fundraising proposals.
The successful candidate will oversee all aspects of human resource management, ensuring compliance with employment laws and company policies. Responsibilities include recruiting, onboarding, and training new employees, as well as managing performance evaluations and employee relations. Additionally, they will handle payroll processing, benefits administration, and maintaining accurate personnel records. Strong communication and interpersonal skills are essential, along with proficiency in HR software and a deep understanding of labor regulations. A bachelor’s degree in human resources or a related field is required, and prior experience in a similar role is preferred.
Support recruitment operations by crafting and publishing job postings, evaluating and narrowing down candidate applications, facilitating interviews, and performing comprehensive background and reference verifications.
Draft offer letters and employment agreements for newly hired personnel, while monitoring contract expiration dates to facilitate timely renewals; maintain accurate records of all changes in employee status.
Monitor probationary periods, confirming successful completion, authorizing extensions when warranted, or initiating terminations—all in strict adherence to the established timelines.
Assist with the orientation and onboarding process for new employees by assembling welcome packages, enrolling staff in benefits programs, and verifying the availability of suitable workspaces and necessary resources.
Assist the Finance Manager in maintaining accurate computation of employee salaries and benefits, ensuring timely updates to payroll whenever modifications occur.
Administer comprehensive HR policies that govern terms of service, compensation, employee benefits, contractual agreements, and leave documentation.
Administers the organization’s medical scheme and pension/provident fund, coordinating with insurance administrators to process reimbursements, enroll new members, and manage removals.
Responsible for administering employee leave management and ensuring the RIMS is updated to maintain accurate reporting, as well as generating monthly organizational charts.
Oversee the performance management system to confirm adherence to critical dates and deadlines.
Oversee the administration and execution of contracts for volunteers, temporary personnel, and interns.
Ensure adherence to all internal policies, procedures, and relevant Kenyan labor regulations to maintain full compliance.
Qualifications and Experience
A Bachelor’s degree in a relevant field is required, along with a minimum of five years of professional experience in a related industry. Proficiency in industry-specific software and tools is essential. Strong analytical, communication, and problem-solving skills are necessary. Candidates must demonstrate a proven track record of success in similar roles. Excellent organizational abilities and attention to detail are critical. The ideal candidate will possess a Master’s degree or higher, along with relevant certifications and a passion for continuous learning.
A Bachelor’s or Diploma in Human Resource Management, Social Sciences, Development Studies, Business Administration, or an equivalent field is required.
Seeking candidates with 0 to 2 years of professional experience in human resources, youth employment initiatives, career services, recruitment, or a comparable field; internship roles are also applicable.
Proven ability to cultivate meaningful connections and foster collaborative relationships, demonstrating sincere dedication to empowering young individuals.
Proficient command of both written and spoken English and Kiswahili is essential.
Skilled in utilizing MS Office Suite, including Word, Excel, and PowerPoint, with strong capabilities in data and records management.
Proficient with Kenyan labor laws and regulatory compliance requirements.
A proactive professional capable of operating autonomously and efficiently managing competing priorities within a dynamic and high-pressure setting.
Demonstrates exceptional integrity, honesty, and maturity, with a keen ability to exercise discretion when handling sensitive and confidential information.
Professional certification in Human Resource Management is required, with membership in the Institute of Human Resource Management (HRM) Kenya considered an asset.
Possesses a comprehensive understanding of Kenya’s technology sector, entrepreneurial landscape, or nonprofit organizations.
Proficiency with human resources information systems and customer relationship management or applicant tracking software is required.
Demonstrated personal connection to or lived experience within urban informal settlement communities is essential.
Proficiency in youth-focused development frameworks, including but not limited to Technical and Vocational Education and Training (VET), the National Industrial Training Authority (NITA), and collaborations with the Kenya Private Sector Alliance (KE PSA), is required.
We are seeking a results-driven professional to oversee Key Performance Indicators (KPIs) for the Labor Market Intelligence (LMA) and Human Resources (HR) functions, ensuring alignment with organizational objectives. The ideal candidate will monitor, analyze, and report on critical metrics related to workforce trends, recruitment efficiency, employee engagement, and retention rates. Proficiency in HR analytics tools, data visualization platforms, and advanced Excel skills are essential, along with a strong understanding of workforce planning and labor market dynamics. Responsibilities include developing actionable insights from KPI data, identifying trends and gaps, and recommending strategic interventions to enhance HR and LMA performance. Collaborating with cross-functional teams to implement data-driven solutions and drive continuous improvement in workforce management will be a key focus.
Nairobi boasts a graduate placement rate of 90%, with trainees securing employment, internships, or freelance opportunities within 3, 6, and 12 months following the completion of their training.
The organization aims to cultivate and formalize new employer partnerships on a quarterly basis, including small and medium-sized enterprises (SMEs) and technology firms, through signed Memoranda of Understanding (Mouse) or placement agreements, with a benchmark of securing 10 to 15 new partners each quarter.
HR Compliance & Turnaround Time – Achieving a 95% completion rate for HR processes, including contracts, confirmations, payroll updates, and leave records, with absolute accuracy and adherence to agreed-upon timelines. The objective is to maintain a 95%+ on-time completion rate while ensuring zero statutory compliance breaches.
Graduates completing career readiness sessions constitute a key metric for Career Readiness Engagement.
Developed and executed tailored career development plans, including CV optimization, interview preparation, and LinkedIn enhancement, leading to a measurable increase in graduates’ employment confidence. Our objective is to provide coaching to 90% of each cohort, ensuring comprehensive support for every participant.
The Graduate Outcome Tracking system maintains an 85% completeness rate, with employment status updates recorded for graduates at the 3-, 6-, and 12-month milestones. The objective is to achieve 85% or higher data completeness for each cohort cycle.
Interested candidates must submit their applications by May 25, 2026.
Please forward your applications to the designated email address, vacancy@nairobits.com.
Qualifications
BA/BSc/HND , Diploma , Professional Certificate
Experience Required
0 - 2 years
