Oversee a range of critical duties and fulfill key responsibilities, including but not limited to [list specific tasks if provided in original]. Ensure adherence to established protocols while maintaining high standards of accuracy and efficiency in all operations. Collaborate closely with team members to achieve organizational objectives and drive continuous improvement. Address challenges proactively, applying problem-solving skills to mitigate risks and optimize performance. Demonstrate leadership in executing assigned tasks and contribute to the overall success of the team and company.
Organize, categorize, and catalog supporting documentation submitted by country teams and grantees to maintain a structured and accessible filing system for efficient review and audit readiness.
Perform initial completeness verifications of submitted supporting documents against established donor and internal compliance checklists, identifying any deficiencies or discrepancies and promptly escalating them to the designated Program Finance Officer for resolution.
Maintain a current documentation status tracker organized by country, partner, and submission cycle, ensuring timely updates and actively engaging with country teams to secure any missing or corrected documents within the established turnaround periods.
Ensure prompt submission and resubmission of donor-required documentation by preparing complete submission packages, adhering to established naming and labeling protocols, and assisting in maintaining the 95% approved-expenditure target.
Collaborate with the records management team to oversee the scanning, filing, and labeling of YE FFA supporting documentation, guaranteeing precise retrieval, adherence to archival standards, and a favorable audit outcome for the Program Finance function.
Support Program Finance Officers in the processes of donor resubmission and compliance rectification by drafting and sending follow-up emails to country teams and submitters to facilitate the prompt resolution of outstanding documentation queries.
Key qualifications necessary for this role include a bachelor’s degree in a relevant field, such as computer science, engineering, or business administration, along with a minimum of three years of professional experience in a comparable position. Candidates should demonstrate strong proficiency in project management, analytical thinking, and problem-solving, with exceptional communication and teamwork skills. Familiarity with industry-specific tools, software, or methodologies is highly desirable, as is the ability to work independently while meeting deadlines in a fast-paced environment. Prior leadership experience and a track record of driving successful outcomes are essential for consideration.
Recent graduate or current final-year student enrolled in an accounting, finance, or related discipline.
Demonstrates a foundational knowledge of financial management principles and reporting methodologies.
Proven ability to manage multiple tasks efficiently, prioritize responsibilities effectively, and communicate clearly and professionally with team members and stakeholders.
Demonstrates strong working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
Demonstrates meticulous attention to detail and a proactive approach to continuous learning.
Maintains strict confidentiality while operating effectively in diverse, high-pressure settings.
Should you consider yourself a suitable candidate for this internship opportunity, we kindly request that you submit the following materials:
I am pleased to submit a cover letter expressing my strong interest in the internship opportunity.
A current curriculum vitae (CV) must be provided.
Relevant academic certificates or official transcripts must be provided as copies.
Should references be required, their contact information will be requested.
Qualifications
BA/BSc/HND
