Maintain a comprehensive log of all sales transactions within the accounting software.
Reconcile all revenue recorded in the Point of Sale (POS) system with incoming payments to ensure accuracy and consistency in financial records.
Oversee the management and reconciliation of till floats and petty cash balances to ensure accurate financial tracking and operational efficiency. Regularly verify and adjust cash reserves as needed, maintaining strict adherence to organizational cash handling policies and internal controls. Conduct periodic audits of petty cash funds to confirm proper documentation, authorization, and replenishment procedures are followed, minimizing discrepancies and safeguarding company assets.
Verify the correctness of purchase invoices, ensuring they are duly authorized and aligned with the allocated budget.
Accruals are documented within the designated accounting software platform to ensure accurate financial tracking.
Process payments to various suppliers following invoice validation and approval.
Responsible for timely filing and processing of VAT, Withholding Tax (WHT), and Withholding Tax on Higher Transactions (WTHT) in accordance with regulatory deadlines.
Monitor outstanding receivables diligently to ensure timely resolution and maintain accurate financial records.
Monitor accounts payable and receivable aging schedules to ensure timely identification of outstanding balances and potential cash flow implications.
Partner with the HR department to process payroll-related information.
Perform regular reconciliations of bank and other account balances on a weekly and monthly basis to ensure accuracy and alignment with financial records.
Responsible for compiling monthly Profit & Loss statements, Balance Sheets, and Cash Flow reports ensuring accurate financial documentation and performance tracking.
Ensure timely filing of statutory deductions, including PAYE, SHIP, NSSF, and Housing Levy, in accordance with regulatory deadlines.
Ensure the Catering Levy is filed punctually and accurately in accordance with regulatory deadlines.
Maintain meticulous organization and secure storage of all accounting documents to guarantee accurate record-keeping and compliance with regulatory standards.
Ensure all licenses are meticulously tracked, processed, and renewed before their expiration dates to maintain compliance and operational continuity.
Responsibilities include maintaining accurate records of inventory levels and performing monthly stock counts to ensure precise tracking of goods.
Ensure timely processing of installment taxes in accordance with established deadlines.
The role involves preparing and organizing all necessary documentation required for audit procedures.
Maintains an accurate and up-to-date asset register to ensure comprehensive tracking and documentation of all organizational assets. Conducts regular audits and verifications to validate asset details, including identification numbers, locations, conditions, and assigned custodians. Identifies discrepancies, investigates root causes, and implements corrective actions to resolve inconsistencies promptly. Collaborates with department heads to gather asset data, reconcile records, and facilitate smooth operational transitions. Ensures compliance with internal policies and external regulatory standards governing asset management.
Forward your updated curriculum vitae to recruitment@excelon.co.ke, ensuring the position title is clearly indicated in the email subject line.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 - 3 years
