Description of Responsibilities /Scope of Work;
Assist in technical support to the formulation and management of WPS programmes
Participate to provide inputs to the annual workplan and budget as required.
Assist the team in the formulation and implementation of programme.
Support quarterly trends analysis: Political, Security, Social, and Economic Dynamics in Eastern and Southern Region, in collaboration with Country Office
Support to review and coordinate the submission of implementing partner financial and narrative reports.
Identify sources, gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
Provide support in review of workplan quarterly reports, procurement plans for tracking implementation.
Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations.
Provide administrative support to the WPS Programme Unit
Provide logistical, administrative, and financial support and arrangements for organization for meetings, workshops, events, and missions including travel arrangements for the strategic support unit
Make all logistical arrangements for organization of meetings, workshops, events, and missions.
Provide support for procurement; provide process guidance and support with preparation of documents.
Assemble briefing materials and prepare power-point and other presentations in collaboration with the WPS Programme team.
Organize and coordinate filing of documents and maintain mailing lists.
Perform any other communication, administrative and logistical duties as requested by the WPS Programme Officer.
Contribute to building partnerships and resource mobilization strategies
Participate to provide inputs to resource mobilization strategies.
Maintain information and databases.
Provide inputs to relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles
Provide inputs to advocacy, knowledge building/sharing and communication efforts
Support the organization of advocacy activities and campaigns events, trainings, workshops and knowledge products.
Assist with updating communication platforms, including social media and the preparation of newsletters and media content.
Help the team in the organization of local and regional events under the WPS Projects, with a particular focus on communication and visibility.
Provide technical inputs to the financial management of the WPS Programme Unit
Assist with administrative support in monitoring and preparation of budget and the finances of programmes/projects.
Create requisitions in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project
In collaboration with Finance Tracking programme/project implementation of RO and identify programmatic bottlenecks
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