Job Specific Context
This role is integral to the Finance Group, where responsibilities encompass the development of financial statements, financial oversight and monitoring, transaction processing, and system enhancements or capacity building initiatives. The position plays a critical part in maintaining the precision, comprehensiveness, and regulatory compliance of financial reporting in strict adherence to KNOPS Financial Rules and Regulations.
Role Purpose
The Finance Associate plays a key role in assisting with the development of financial statements, overseeing financial activities, processing transactions, and enhancing systems and capacity. Ensuring adherence to KNOPS Financial Rules and Regulations, the incumbent supports the optimization of financial operations to drive efficiency and effectiveness.
Functions / Key Results Expected
Professional Rewrite:
Responsible for the preparation and review of corporate financial statements, ensuring accuracy, compliance with regulatory standards, and adherence to accounting principles. Conducts in-depth audits to verify financial data integrity, identify discrepancies, and assess internal controls. Collaborates with cross-functional teams to streamline reporting processes and enhance transparency. Maintains meticulous documentation and supports external auditors during regulatory examinations. Requires strong analytical skills, attention to detail, and proficiency in GAAP or IFRS frameworks.
Assist in compiling interim and annual corporate financial statements, including related schedules and accompanying notes.
Assist in consolidating data and compiling working files and tables necessary for the preparation of financial statements.
Offer assistance to the audit focal point throughout audit engagements.
Support the tracking and closure of both internal and external audit recommendations while extracting relevant data for analytical purposes.
The role involves ensuring robust financial oversight and continuous monitoring of financial activities to maintain accuracy, compliance, and strategic alignment with organizational goals. Responsibilities include analyzing financial performance, identifying discrepancies, and implementing corrective measures as needed. The position requires a strong understanding of financial regulations, meticulous attention to detail, and proficiency in financial reporting tools. Additionally, the individual must collaborate with cross-functional teams to provide insights that support informed decision-making and drive financial sustainability.
Oversee the quarterly and year-end financial closing processes, ensuring timely and accurate completion.
Review financial reconciliation submissions and account balances to verify adherence to recording and reporting requirements, in accordance with KNOPS Financial Rules and Regulations, as well as other relevant Organizational Directives and Operational Instructions.
Conduct detailed examinations and analyses of data within the General Ledger (GL) for various accounts.
Ensuring clear and consistent communication with internal stakeholders regarding areas that need verification, corrections, or additional details, thereby enhancing the quality of outputs and/or account submissions.
Responsibilities include examining financial data within the General Ledger to verify completeness, accuracy, and proper classification of account entries across designated focus areas.
Exercise regular oversight and monitoring of transactions and account balances within assigned areas to verify accurate recording and reporting in compliance with KNOPS Financial Rules and Regulations, as well as other relevant Organizational Directives and Operational Instructions.
Assist in establishing and sustaining a robust control environment for financial reporting.
Maintain a comprehensive log of identified issues by systematically documenting, gathering, and updating relevant data to ensure the issue log remains accurate, complete, and up to date.
Handles the preparation, verification, and execution of financial transactions with precision and accuracy. Ensures compliance with established accounting standards and regulatory requirements to maintain the integrity of financial records. Collaborates with cross-functional teams to resolve discrepancies, reconcile accounts, and streamline transaction workflows. Maintains detailed documentation and adheres to internal controls while supporting audit processes as needed. Utilizes financial software and systems to process transactions efficiently and generate reports for management review.
Assist with the examination of financial transactions associated with grant advances and expenditures.
Review and analyze inventory data to ensure accuracy prior to transaction processing, enabling periodic capitalization opportunities.
Execute necessary transactions within the KNOPS ERP system as required.
The role focuses on enhancing organizational capabilities and refining system frameworks to drive sustainable performance improvements. Responsibilities include designing and implementing training programs, assessing existing processes, and identifying opportunities for optimization. The position requires expertise in capacity development methodologies, analytical skills to evaluate system gaps, and the ability to collaborate with stakeholders to foster institutional growth. Strong project management and communication skills are essential to ensure effective knowledge transfer and continuous improvement initiatives.
Provide assistance with maintaining and enhancing process documentation within the corporate system, specifically the Process Quality Management System (PQMS).
Maintain a systematic record of identified issues and perform data analysis grounded in lessons learned to drive continuous improvement.
Serve as the primary authority on Financial Reporting specifications within the Neurons ERP system, ensuring alignment with organizational standards and regulatory obligations.
Collaborate on the creation of cutting-edge solutions aimed at enhancing financial operations and minimizing manual interventions.
We seek a candidate with a robust skill set encompassing both technical and interpersonal proficiencies to excel in this role. The ideal applicant must demonstrate expertise in [specific skills, e.g., data analysis, project management, or software proficiency], along with strong problem-solving abilities and adaptability in dynamic environments. Exceptional communication skills are essential for collaborating across teams and stakeholders, while attention to detail ensures accuracy in deliverables. Prior experience in [relevant industry or function] is highly valued, as is the capacity to manage multiple priorities with efficiency. A commitment to continuous learning and innovation will further support long-term success in this position.
Auditing involves systematic examination of financial records to ensure accuracy and compliance with regulations. Financial analysis encompasses the evaluation of financial data to guide strategic decision-making and enhance organizational performance. Financial reporting entails the preparation and communication of financial statements to stakeholders, ensuring transparency and accountability. Maintaining the general ledger requires meticulous recording and reconciliation of all financial transactions. Additionally, process improvement initiatives focus on identifying inefficiencies and implementing enhancements to optimize operational effectiveness and reduce costs.
The ideal candidate will demonstrate proficiency in a range of key competencies, including strong analytical and problem-solving skills, exceptional communication abilities, and a proven track record in project management. They must exhibit adaptability to evolving business needs and possess a deep understanding of industry best practices. Additionally, the role requires the ability to collaborate effectively across multidisciplinary teams, deliver measurable results, and maintain a customer-centric approach in all operations. Prior experience in a similar role, along with relevant certifications or advanced degrees, is highly desirable.
Treats every individual with dignity, responding thoughtfully to diverse perspectives while fostering an environment where such respect is universally embraced. Consistently adheres to the organization’s values and ethical guidelines while exemplifying unwavering integrity. Serves as a leading advocate for diversity and inclusion, setting a standard for others to follow.
Serves as an inspiring example, fostering a cohesive team environment and encouraging collective growth. Works collaboratively to facilitate the development of peers and colleagues. In leadership roles, demonstrates strong mentorship by guiding, motivating, and empowering teams to achieve excellence through adaptable leadership approaches.
Demonstrates a clear grasp of how their role influences all stakeholders and consistently prioritizes the end beneficiary. Establishes and nurtures robust external partnerships while serving as a reliable and capable collaborator for colleagues, where applicable.
Establishes optimal strategies to achieve objectives, whether independently or collaboratively, ensuring excellence in all outcomes. Proactively identifies opportunities and takes decisive action to capitalize on them. Recognizes the importance of resource stewardship in amplifying our positive influence on beneficiaries.
Adaptable to evolving circumstances, thrives in dynamic settings, and readily adjusts strategies to meet shifting demands or objectives. Demonstrates self-awareness by evaluating past actions and refining personal conduct accordingly. Maintains reliable performance, even amid high-pressure scenarios, while consistently seeking avenues for enhancement.
Assesses data and potential solutions to arrive at reasoned, practical conclusions. Approaches challenges with objectivity and strategic risk assessment. Leverages innovation and creative thinking to resolve issues effectively.
Conveys thoughts and information with clarity, precision, and transparency, demonstrating sensitivity to the emotions and perspectives of others. Engages in attentive listening while consistently offering insights and expertise. Skillfully resolves disputes by addressing divergent viewpoints and fostering mutual understanding.
Bachelor’s degree in a relevant field is required, such as Computer Science, Engineering, Information Technology, or a related discipline. Equivalent work experience may be considered in lieu of formal education, pending approval. Proficiency in [specific tools/technologies] is essential, and candidates should possess strong analytical and problem-solving abilities. Exceptional communication and teamwork skills are also necessary to collaborate effectively in a dynamic environment.
Required
Secondary education or equivalent qualification, coupled with a minimum of six years of pertinent professional experience, is required.
A bachelor’s or master’s degree in Accounting, Finance, Business Administration, or a related discipline—or an equivalent qualification—along with at least two years of pertinent professional experience, is required.
Desired
Earning a professional accounting certification, such as the CPA or ARCA, is highly advantageous.
Required
Proficiency in finance and accounting, encompassing financial statement preparation, general ledger accounting, and audit support, is essential.
Desired
Experience with OneUNOPS is desirable.
Proficiency in international organization environments, particularly within the UN system, is advantageous.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
2 - 6 years
