About the role
The Accountant is tasked with maintaining precise, prompt, and dependable project accounting data, overseeing project budgets, and ensuring adherence to USG guidelines and financial regulations. The position and contract are contingent upon the availability of USG donor funding.
We are seeking a highly motivated professional to oversee and execute key operational duties, ensuring alignment with organizational objectives. The role involves managing daily workflows, coordinating cross-functional teams, and maintaining compliance with industry standards and company policies. Additionally, the position requires analyzing performance metrics, identifying process improvements, and implementing strategic initiatives to enhance productivity and efficiency. Strong leadership, problem-solving abilities, and exceptional communication skills are essential for success in this role.
Prepare DA1 forms through typing, printing, and updating the VAT log on a daily basis, liaise with vendors regarding approved DA1s, track refunds and receipt transactions, and maintain consistent communication with donors to provide updates on refund status, ensuring precise and prompt processing.
Oversee project staff in harmonizing the project budget with the work plan, ensuring that all activities are executed within the predetermined financial allocations.
Review support documents to ensure accuracy, then prepare payment vouchers, bank transfer instructions, and checks for signature, followed by stamping the documentation to uphold financial precision and regulatory compliance.
Monitor staff travel advances by notifying relevant project personnel of upcoming payments and required advance liquidations, ensuring diligent follow-up to uphold accurate financial resource management and adherence to established deadlines.
Examine receipts and vouchers to confirm they include all necessary supporting documentation, thereby validating the accuracy of expenses and ensuring proper substantiation for all transactions.
Evaluates expenses and receipts to verify their validity by assessing reasonableness, eligibility, and appropriateness, thereby ensuring precise financial reporting and adherence to compliance standards.
Prepare vendor reconciliations by obtaining statements of accounts from vendors, verifying discrepancies, and resolving any long-outstanding invoices to ensure the accuracy of vendor records.
Reconcile debtor and staff accounts by confirming that all advances have been properly expensed, and all refunds have been appropriately documented to maintain precise financial records.
Collaborate with both internal and external auditors by supplying the necessary documentation and details to promote an efficient audit process and maintain full transparency.
Maintain a structured and meticulously documented filing system for payments, both in physical and digital formats on a shared drive, to guarantee that project documents remain readily accessible for daily operations and audit reviews.
Each month, submit monthly stock declarations for Data ZA Born commodities to the insurer to satisfy regulatory reporting obligations.
Conduct thorough reviews of employee timesheets and assign associated costs to designated program areas, ensuring precise cost allocation and adherence to financial reporting standards.
We are seeking a highly motivated professional with a strong background in [specific field or industry] and a minimum of [X years] of relevant experience. The ideal candidate will possess a [specific degree or certification], along with proficiency in [key skills or tools]. Excellent communication and problem-solving abilities are essential, as the role involves [key responsibility or task]. Familiarity with [specific software, regulations, or processes] is preferred but not required. The successful applicant will demonstrate a commitment to [core value or goal], ensuring alignment with our organization’s mission.
A bachelor’s degree in Accounting, Finance, or a closely related discipline is required for this position.
Minimum qualification includes holding a CPA III certification, CPA Advanced Level certification, or an equivalent credential.
We seek candidates with at least three years of hands-on experience in finance and accounting roles.
Proficiency in United States Government (USG) rules and regulations is required for this position.
Proficiency in nonprofit sector operations will be highly advantageous.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 years
