GENERAL SUMMARY:
The Accounts Officer plays a pivotal role in safeguarding financial integrity by overseeing the maintenance of precise records, executing transactional processes, and facilitating seamless financial operations. This position is instrumental in upholding rigorous standards for timely reconciliations, meticulous documentation, and adherence to organizational policies and regulatory frameworks. Furthermore, the role offers systematic assistance to procurement initiatives, encompassing documentation management, vendor liaison, and monitoring of procurement activities. Designed for meticulous execution, this position demands a robust foundation in accounting principles and the ability to thrive within a highly structured, compliance-driven setting. Proficiency in numerical analysis, strong organizational aptitude, effective communication skills, and advanced spreadsheet capabilities are indispensable qualifications for this role.
Performs a wide range of critical duties and responsibilities, including but not limited to overseeing daily operations, managing team performance, and ensuring adherence to company policies and procedures. Key responsibilities involve developing and implementing strategic initiatives to drive organizational growth, analyzing operational metrics to identify areas for improvement, and fostering a collaborative work environment. Additionally, the role requires maintaining strong communication with stakeholders, resolving complex issues efficiently, and ensuring compliance with industry regulations. The position demands exceptional leadership skills, problem-solving abilities, and a proactive approach to managing challenges.
We are seeking a detail-oriented professional to oversee financial operations and maintain accurate records. The ideal candidate will ensure compliance with accounting standards, manage budgets, and track expenditures. Responsibilities include reconciling accounts, processing invoices, and preparing financial reports. Strong analytical skills and proficiency in financial software are required, along with excellent organizational abilities. A degree in finance, accounting, or a related field is preferred, and prior experience in a similar role is advantageous.
Accurately process and document financial transactions promptly and efficiently.
Evaluate and manage invoices, verifying their accuracy and completeness, followed by obtaining necessary approvals prior to processing payment.
Oversee employee expense reimbursements to ensure strict adherence to established organizational policies.
Ensure the meticulous maintenance and regular updating of both digital and physical financial records to guarantee accuracy and compliance with established standards.
Maintain and update tracking tools for payments, guaranteeing accurate allocation and reconciliation.
The position involves conducting reconciliations and preparing reports to ensure accurate financial data. Responsibilities include verifying transactions, identifying discrepancies, and resolving variances to maintain the integrity of financial records. Strong attention to detail and proficiency in accounting software are essential for this role. Experience with reconciliation processes and generating financial reports is required, along with the ability to analyze data and communicate findings effectively.
Conduct weekly reconciliations of bank accounts and specific general ledger accounts.
Accurately detect and promptly address any inconsistencies to ensure resolution is achieved without delay.
Compile and submit journal entries, as instructed by the Head of Department, ensuring timely and accurate processing.
Prepare the supporting schedules necessary for designated general ledger accounts.
Conducts comprehensive reviews to ensure adherence to regulatory standards and internal policies, identifying potential risks and areas for improvement within organizational processes. Develops and implements robust compliance frameworks, monitors ongoing compliance activities, and prepares detailed reports to senior management and stakeholders. Collaborates with various departments to foster a culture of compliance, conducts training sessions on regulatory requirements, and stays abreast of evolving legal and industry developments. Requires proficiency in audit methodologies, strong analytical skills, and meticulous attention to detail, along with excellent communication abilities to convey complex information effectively.
All financial transactions must be meticulously recorded in accordance with established policies to maintain readiness for audits.
Prepare schedules and necessary documentation to facilitate both internal and external audits effectively.
Ensure full compliance with established finance policies, procedures, and internal control frameworks.
Collaborate with external stakeholders, including the Kenya Revenue Authority (KRA) and vendors, as needed to ensure seamless communication and alignment.
The position involves providing assistance to the procurement team in sourcing, evaluating, and acquiring goods and services essential to the organization. Key responsibilities include maintaining supplier databases, coordinating purchase orders, and ensuring timely delivery of materials. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal stakeholders and external vendors. Candidates must possess prior experience in procurement or a related field, as well as proficiency in procurement software and Microsoft Office applications.
Collaborating closely with Division and Department representatives, assist in developing procurement documents, including Local Purchase Orders (Los) and Delivery Notes.
Responsibilities include ensuring procurement records are meticulously maintained and consistently updated, while diligently monitoring order statuses throughout the process.
Collaborate with various departments and external vendors to guarantee the punctual receipt of goods and services.
Provide support in managing supplier documentation, conducting assessments, and ensuring compliance through thorough reviews.
Conduct routine market research and evaluate vendor options as required to support business objectives.
Provides administrative support and manages consumables, ensuring efficient supply levels and inventory control to meet operational needs.
Conduct monthly inventory audits and affix asset identification tags as part of the stocktaking and asset management procedures.
Organize and maintain efficient filing systems for financial and procurement documentation.
Deliver comprehensive administrative assistance to the Finance Department as required.
Candidates must possess a relevant academic background and professional experience to qualify for this role. Applicants should hold a degree from an accredited institution in a field pertinent to the position’s requirements. Additionally, a minimum of [X] years of hands-on experience in a comparable setting is necessary, along with demonstrated expertise in key competencies such as [specific skills or areas of knowledge]. Prior experience in [industry/sector, if applicable] is strongly preferred, and familiarity with [specific tools, methodologies, or regulations] is essential for success in this position.
A Bachelor’s Degree in Finance, Procurement, Supply Chain Management, or a related discipline is required.
An intermediate-level Accounting Professional qualification, such as CPA or ARCA II (or a higher credential), is required.
Seeking candidates with a minimum of three to five years of relevant professional experience, ideally including procurement-related responsibilities.
Proficient in utilizing MS Excel and the Google Suite with a strong command of accounting software and documentation management systems.
Proficient in fundamental bookkeeping methodologies and well-versed in financial compliance standards and regulations.
Proven expertise and demonstrated proficiency in the following areas are essential for this role: a comprehensive understanding of [relevant field/industry], strong analytical capabilities, exceptional problem-solving skills, and effective communication abilities. Candidates must possess excellent organizational talents, attention to detail, and the capacity to work both independently and collaboratively within a team environment. Prior experience in [specific tasks or roles] is required, along with proficiency in [specific tools, software, or methodologies]. The ability to adapt to evolving priorities, manage multiple projects efficiently, and deliver high-quality results under tight deadlines is critical. Additionally, strong interpersonal skills for building relationships with stakeholders, clients, or team members are highly valued.
We require strong proficiency in both English and Swahili.
A highly developed and seasoned professional with exceptional interpersonal capabilities, capable of fostering productive interactions with colleagues across all levels of the organization.
Demonstrates outstanding proficiency in managing time effectively and resolving complex challenges with innovative solutions.
Exercises sound judgment and maintains strict confidentiality when dealing with sensitive or classified information.
Demonstrated capacity to act promptly and remain composed when addressing issues that affect the safety and security of children.
Demonstrates sound judgment and the capacity to make autonomous decisions with careful consideration and discernment.
We kindly request that your application be submitted via the designated method specified on our platform to ensure a streamlined and efficient review process. This approach allows us to accurately track and process your materials while maintaining consistency in our evaluation procedures.
To submit your application, kindly utilize the provided link(s) directly on the company’s official website.
Qualifications
BA/BSc/HND , Professional Certificate
Experience Required
3 - 5 years
