The incumbent will be responsible for executing a range of essential tasks and fulfilling key obligations as part of their role. This includes performing regular duties aligned with the position’s core functions, ensuring adherence to established protocols, and maintaining high standards of accuracy and efficiency in all activities. Additionally, the role involves collaborating with cross-functional teams to support organizational objectives, addressing any operational challenges that may arise, and contributing to continuous improvement initiatives. The position requires meticulous attention to detail, strong problem-solving capabilities, and the ability to meet deadlines consistently while upholding company policies and procedures.
Responsibilities include coordinating with Czarnikow to arrange shipments from diverse origins destined for Mombasa Port.
Czarnikow Clients in Kenya and Uganda rely on AGL to manage the clearance and delivery of their shipments, which includes verifying that all necessary clearance documentation is obtained and ensuring the process proceeds without delays.
The process involves monitoring container movement from the Port to designated Warehouses in Mombasa, Nairobi, and Kampala.
Maintains accurate records of sugar inventory levels, ensuring all stock movements, usage, and replenishment activities are documented with precision for inventory control and audit purposes.
Responsibilities include compiling and analyzing weekly stock reports to ensure accurate inventory tracking and financial planning.
Please ensure timely communication to Czarnikow regarding any updates or modifications to governmental policies or regulations pertaining to sugar importation.
Following the delivery of sugar to clients, the position requires the overseeing of inventory levels, ensuring accurate documentation of stock movements, and verifying the receipt of goods against purchase orders. Additionally, the role involves coordinating with logistics teams to streamline delivery schedules, addressing any discrepancies in shipments, and maintaining compliance with quality and safety standards. Strong organizational skills and attention to detail are essential to manage supply chain operations effectively and support seamless client service.
Maintaining accurate documentation of all established rates constitutes a critical component of this role.
Responsibilities include overseeing and maintaining accurate records of sugar inventory levels to ensure adequate supply for operations. This involves conducting regular audits, tracking usage rates, and forecasting future demand to prevent shortages or excess stock. Collaboration with procurement and warehouse teams is essential to align inventory with production schedules and minimize operational disruptions. Additionally, the role requires generating reports on stock status to inform decision-making and adhering to company policies for inventory control.
Consignments are dispatched within 1-3 business days following order confirmation and secure payment processing. Tracking details are provided via email and remain accessible through the carrier’s online portal for real-time updates. All shipments are fully insured against loss or damage during transit, ensuring comprehensive protection of merchandise. Delivery times vary between 3-7 business days domestically, with extended durations for international orders depending on destination and customs clearance procedures. Packaging is reinforced to maintain product integrity throughout handling and transit.
As the Shipping Desk, your responsibilities will include processing and preparing IDF applications for all Pro forma Invoices received. This role requires meticulous attention to detail to ensure accurate and timely submissions.
The team must prepare and submit all C60 (EG PSP) applications to the Treasury in a timely and accurate manner. This includes verifying that all required documentation is complete and adheres to regulatory standards before final submission. Additionally, the individual in this role will coordinate with relevant stakeholders to ensure seamless processing and compliance with all applicable guidelines throughout the application lifecycle.
Upon receiving the shipping schedules from Czarnikow, I will monitor and follow up on the progress of shipments associated with the numerous Issued Delivery Forecasts (IDF).
To ensure the timely acquisition of Conformity Certification, you will be responsible for coordinating with inspection bodies and following up on certification issuance.
The team is responsible for tracking and managing sugar permits, applications, and approvals through the Czarnikow shipping desk.
Ensuring that all required shipping documents are obtained and properly completed is essential.
Must possess or be eligible for a government-issued security clearance to ensure compliance with sensitive information protection protocols. Eligibility is contingent upon passing a thorough background investigation, including criminal history, financial records, and employment verification. Candidates must meet the specific clearance level required for the position, which may involve periodic reinvestigation to maintain active status. Failure to obtain or sustain the necessary clearance may result in disqualification from consideration or termination of employment.
All necessary clearance documents must be obtained and submitted to AGL in a timely manner.
Upon receiving the necessary documentation, the clearance process must be initiated promptly to ensure timely completion.
Calculating duty estimates; submitting fund requests to Czarnikow London; and ensuring prompt transfer of funds.
Ensuring timely payment of duties and taxes is a key responsibility. Providing daily updates to clients and cc’ing Czarnikow on clearance progress is also essential.
Ensuring daily clearance events are monitored to prevent any penalties from being incurred.
Warehousing and Distribution involves the efficient management of inventory storage, order fulfillment, and transportation logistics to ensure seamless supply chain operations. This role requires overseeing warehouse activities, including receiving, storing, and shipping goods, while maintaining accurate inventory records. Candidates should possess strong organizational skills, proficiency in warehouse management systems (WMS), and the ability to work in a fast-paced environment. Responsibilities include coordinating with team members, optimizing storage solutions, and ensuring compliance with safety and regulatory standards. Additionally, the position demands attention to detail to minimize errors and enhance operational efficiency.
Upon receipt from the Port, containers must be promptly stripped, with empty units promptly returned to the designated stacking area.
Responsible for accurately updating and managing inventory documentation across all warehouse locations in Kenya and Uganda to ensure effective stock control.
Alerting Czarnikow when stock levels drop below predefined thresholds, monitoring sugar shipments from warehouses to ensure prompt and efficient delivery, and verifying that all transactions comply with established protocols and documentation standards.
Monitoring and communicating sugar market fluctuations to clients, as well as reconciling stock balances with Czamikow’s records.
Invoicing and Payments: Responsible for generating, reviewing, and distributing invoices accurately and promptly to ensure timely payments from clients. Manages payment processing, reconciles discrepancies, and follows up on overdue accounts to maintain positive cash flow. Utilizes financial software to track transactions, generate financial reports, and ensure compliance with accounting standards and company policies. Collaborates with sales, customer service, and accounting teams to resolve billing inquiries efficiently.
Responsibilities include accurately generating invoices in accordance with the agreed-upon pricing structures.
The role involves ensuring all invoices are submitted to Czarnikow’s Finance department for timely payment processing. Additionally, it requires following up on the approval of every issued invoice. Furthermore, the position entails guaranteeing that payments to AGL for both local and transit invoices are executed in accordance with the established agreement.
Responsibilities include reconciling payments received against outstanding accounts to ensure accurate matching of transactions.
Qualifications
BA/BSc/HND
