Advertisement No. HR/05/2026 – SECRETARY
The objective of this position is to contribute to the organization’s strategic goals by performing essential duties with a focus on excellence and innovation. Key responsibilities include managing projects, collaborating with cross-functional teams, and ensuring adherence to company policies and industry regulations. The ideal candidate will possess strong communication skills, relevant experience in the field, and the ability to meet deadlines while maintaining high-quality standards. Additional requirements include proficiency in industry-specific tools, a proactive approach to problem-solving, and a commitment to continuous professional development. This role offers opportunities for growth and the chance to make a meaningful impact within a dynamic and supportive work environment.
This role entails delivering comprehensive office support and administrative assistance to the Principal, ensuring seamless operational efficiency.
Oversee and execute a range of critical tasks and obligations, ensuring alignment with organizational goals and maintaining high standards of performance. Handle diverse responsibilities that contribute to the efficiency and success of the team, while adhering to established policies and procedures. Collaborate with stakeholders across departments to facilitate seamless operations and drive project outcomes. Manage daily workflows, prioritize assignments, and resolve issues promptly to uphold productivity and excellence. Stay informed about industry trends and best practices to enhance service delivery and innovation within the role.
Maintain the Principal’s diary and schedule of appointments and meetings, ensuring each engagement is meticulously organized and occurs promptly.
Organize administrative records and correspondence systematically to facilitate prompt retrieval of essential information and documents.
Maintain the office in optimal condition by overseeing well-coordinated cleaning and tidying services, thereby fostering a productive and professional working environment.
Maintain a streamlined, well-organized, and readily accessible filing system to safeguard sensitive information while restricting entry to authorized personnel only.
Answer incoming calls and facilitate their prompt transfer to the appropriate office or department.
Ensure the security and confidentiality of all office records, documents, and equipment are strictly upheld at all times.
Oversee office procedures and handle incoming communications, including calls and correspondence, while serving as the liaison between executive offices to maintain prompt response times to inquiries.
Accurately capture spoken content using shorthand notation and convert it into a polished, written document.
Greet visitors and clients with professionalism and courtesy, ensuring they are promptly directed to the Principal or Deputy Principal’s office.
Prepare and manage all correspondence for the principal, as dictated by their needs and discretion, ensuring timely and appropriate communication.
Oversee the procurement, organization, and tracking of office equipment and supplies specifically for the Principal and Deputy Principal offices to ensure seamless operations and availability of essential resources.
Facilitate the organization and coordination of committee meetings, including Council and Board of Governors (BOG) sessions.
Execute all additional tasks and responsibilities as assigned by management, ensuring flexibility and adaptability to meet operational needs.
Minimum qualifications include a bachelor’s degree in a relevant field or equivalent professional experience, along with at least three years of hands-on experience in a similar role. Strong proficiency in industry-standard software and tools is required, as well as exceptional problem-solving and analytical skills. Candidates must demonstrate excellent communication abilities and the capacity to work collaboratively in a team environment. Additionally, familiarity with regulatory compliance standards and project management methodologies is highly desirable.
Typewriting III/Computerized Document Processing III involves the skilled management of office documents through advanced typing and digital processing techniques. This role requires expertise in producing, editing, and formatting a variety of documents with precision and efficiency. Candidates must demonstrate proficiency in utilizing computer applications for document creation, including spreadsheets, databases, and word processing software. Strong attention to detail, organizational skills, and the ability to handle confidential information with discretion are essential. Additionally, the position demands familiarity with office automation tools and the capacity to meet deadlines in a fast-paced environment.
Shorthand III demands a proficiency level of 100 words per minute, with an accuracy rate of 80 words per minute, ensuring advanced transcription and note-taking capabilities.
Proficient communication skills in English, both written and verbal, are essential for effectively conveying ideas, collaborating with colleagues, and engaging with clients in a professional setting. Strong interpersonal abilities are required to facilitate clear and concise interactions, ensuring alignment with organizational goals and fostering productive relationships across diverse teams.
The role encompasses advanced administrative oversight and strategic coordination within an office environment, requiring proficiency in business management principles. Candidates must possess extensive experience in overseeing office operations, implementing efficient workflows, and ensuring compliance with organizational policies. Responsibilities include managing staff schedules, optimizing resource allocation, and serving as a liaison between departments to facilitate seamless communication. Additionally, the position demands strong leadership skills, meticulous attention to detail, and the ability to streamline administrative processes to enhance productivity. Proficiency in office software, budget tracking, and vendor relations is essential for success in this position.
Performs a variety of advanced secretarial and administrative tasks, including compiling, preparing, and editing documents, reports, and correspondence. Maintains and updates filing systems, both electronic and physical, ensuring accuracy and confidentiality. Schedules appointments, coordinates meetings, and manages calendars for multiple executives or departments. Handles incoming and outgoing communications, including emails, phone calls, and mail, while prioritizing tasks efficiently. Assists with preparing presentations, spreadsheets, and other materials as needed. Demonstrates proficiency in office software, such as Microsoft Office Suite, and maintains a high level of professionalism in interactions with staff and clients. Requires strong organizational, communication, and time-management skills, along with the ability to work independently with minimal supervision.
Commerce II is a course designed to build upon foundational business principles, emphasizing advanced topics in marketing, finance, operations, and strategic management. Students will analyze real-world business scenarios, develop critical thinking skills, and engage in case studies to solve complex organizational challenges. The course requires prior completion of introductory business or economics courses and completion of Commerce I. Proficiency in quantitative analysis and basic spreadsheet software is essential. Students will be evaluated through exams, projects, and collaborative assignments, with an emphasis on practical application and problem-solving.
Office Practice II encompasses the implementation and management of efficient office systems, ensuring seamless administrative operations. This role involves overseeing routine office tasks, maintaining accurate documentation, and coordinating between departments to facilitate productivity. Proficiency in organizational tools, scheduling software, and basic accounting principles is required, along with strong communication and problem-solving skills. Candidates must demonstrate meticulous attention to detail and the ability to prioritize tasks in a dynamic work environment.
HND qualification will be considered a valuable asset for candidates applying for this position.
Holders of a Computer Applications certificate from an accredited institution are eligible for consideration.
Minimum of two years of relevant professional experience in an equivalent role is required.
Effective communication, strong interpersonal abilities, exceptional organizational proficiency, adept report writing, and efficient time management are essential.
Qualifications
BA/BSc/HND
