The position encompasses a comprehensive range of duties and responsibilities, requiring a proactive approach to executing assigned tasks with precision and efficiency. Key obligations include managing day-to-day operations, overseeing project timelines, and ensuring adherence to established protocols and standards. The role demands meticulous attention to detail, strong organizational abilities, and the capacity to multitask effectively in a dynamic environment. Collaboration with cross-functional teams, stakeholders, and leadership is essential to drive project success and maintain operational excellence. Additionally, the position involves monitoring performance metrics, identifying areas for improvement, and implementing strategic solutions to enhance productivity and achieve organizational goals.
Responsible for coordinating with Czarnikow to arrange the transportation of anticipated shipments from multiple origins to Mombasa Port.
Ensuring the receipt of all necessary clearance documentation and facilitating seamless clearance and delivery of shipments for all Czarnikow Clients across Kenya and Uganda, where AGL is responsible for handling the clearance process.
Responsibilities include monitoring container movements from the Port to designated Warehouses in Mombasa, Nairobi, and Kampala.
Overseeing the accurate documentation of sugar inventory levels constitutes a vital aspect of this role. This involves meticulously tracking sugar quantities, ensuring precise record-keeping, and verifying data consistency to support efficient supply chain operations. Attention to detail and organizational skills are essential to maintain up-to-date records and facilitate timely procurement decisions.
Compiling weekly stock reports constitutes a key responsibility, ensuring accurate tracking of inventory levels, sales performance, and replenishment needs. This role demands meticulous attention to detail to verify data accuracy, reconcile discrepancies, and maintain up-to-date records in designated systems. Additionally, it involves analyzing trends, generating insights, and presenting findings to stakeholders to support informed decision-making. Strong proficiency in spreadsheet software and inventory management tools is essential, along with the ability to work efficiently under deadlines. Effective communication skills are required to collaborate with procurement teams and provide clear, actionable updates.
Experts must promptly notify Czarnikow of any modifications to government policies or regulations pertaining to sugar importation, ensuring compliance with evolving legal frameworks.
Upon receipt of sugar shipments from suppliers, the designated personnel are responsible for verifying the accuracy and quality of each delivery in accordance with established standards. This includes cross-checking the quantities listed on delivery documentation against the actual shipment, as well as inspecting the sugar for any signs of contamination, moisture damage, or deviations from the agreed specifications. Any discrepancies must be promptly documented and reported to the appropriate supervisor or quality control team for further investigation and resolution. Additionally, the team ensures that all deliveries are properly recorded in the inventory system to maintain accurate stock levels and facilitate efficient tracking of product movement.
Maintaining a comprehensive log of all agreed-upon rates is essential to this role.
Responsible for tracking and maintaining accurate records of sugar inventory levels to ensure sufficient supply and prevent shortages. Conducts regular audits and reconciliations to verify stock accuracy, identify discrepancies, and implement corrective actions as needed. Collaborates with procurement and warehouse teams to optimize stock rotation, monitor usage trends, and forecast future requirements. Ensures compliance with inventory policies and safety standards while minimizing waste and excess storage costs.
Handling the logistics of shipping operations efficiently, this role involves overseeing the preparation, packaging, and dispatch of goods to ensure timely and accurate delivery. Responsibilities include managing inventory levels, coordinating with carriers, and resolving any shipping discrepancies or delays. The position requires strong organizational skills, attention to detail, and the ability to work under pressure to meet tight deadlines. Familiarity with shipping software, tracking systems, and relevant regulations is essential, along with proficiency in basic math and data entry tasks.
The Czarnikow shipping desk is responsible for processing IDF applications for all received Pro forma Invoices.
To facilitate the preparation and submission of C60 (EG PSP) applications to Treasury, ensuring all documentation is completed accurately and submitted within established deadlines.
Following up with Czarnikow regarding the shipping schedules for the shipments associated with the various IDF is essential to ensure timely execution of logistics operations.
To ensure the timely acquisition of Conformity Certification, the role involves coordinating with authorized inspection bodies throughout the certification process. This includes initiating follow-ups, tracking progress, and facilitating communication to address any outstanding requirements or documentation needed for certification issuance.
The team is responsible for monitoring the progress of sugar permits, applications, and approvals at the Czarnikow shipping desk, ensuring timely follow-ups and adherence to regulatory requirements.
To ensure all required shipping documents are received and properly verified.
Must have an active Top Secret clearance with SCI eligibility.
AGL must receive all pertinent clearance documents promptly to maintain compliance and operational readiness.
Upon receipt of the necessary documentation, the processing of clearances shall be initiated promptly to ensure timely completion.
Calculating duty estimates, requesting funds from Czarnikow London, and ensuring prompt transfers are key responsibilities.
Ensuring all applicable duties and taxes are settled without delay. Providing clients and Czarnikow with daily updates on clearance progress.
Ensuring adherence to daily clearance events to prevent any potential penalties.
Warehousing and distribution encompass the efficient management and movement of goods within a facility, ensuring timely storage, order fulfillment, and delivery to customers. This role involves coordinating inventory control, overseeing warehouse operations, and maintaining accurate records to optimize supply chain processes. Key responsibilities include receiving shipments, organizing stock, picking and packing orders, and managing outbound logistics. Strong organizational skills, attention to detail, and the ability to operate warehouse equipment such as forklifts or pallet jacks are essential. Proficiency in inventory management systems and a commitment to safety protocols are also required to ensure smooth and compliant operations.
Once containers are received from the Port, they must be promptly unloaded and the empty containers returned to the designated stack without delay.
Responsible for managing and updating stock records to ensure accurate inventory control across all warehouse locations in Kenya and Uganda.
Ensuring timely alerts to Czarnikow regarding low inventory levels is essential to prevent supply disruptions. Additionally, overseeing the efficient dispatch and delivery of sugar from warehouses to designated recipients remains a critical responsibility.
Responsibilities include providing clients with timely updates on sugar market movements and verifying that stock balances align precisely with Czamikow’s records.
Invoicing and Payments:
As part of this role, you will be responsible for preparing, issuing, and tracking invoices to ensure timely and accurate billing of clients. You will manage accounts receivable, monitor payment deadlines, and follow up on any overdue payments while maintaining detailed records of all transactions. Additionally, you will process payments, reconcile accounts, and collaborate with relevant departments to resolve discrepancies. Strong attention to detail, proficiency in accounting software, and excellent organizational skills are essential for this position.
Accurate preparation of invoices is required, strictly adhering to the pre-established rates.
The Finance department relies on timely processing to ensure all invoices are forwarded to Czarnikow’s Finance team for payment. Additionally, the role involves tracking and confirming approvals for all issued invoices. Furthermore, it is essential to facilitate payments to AGL in accordance with the terms agreed upon for both local and transit invoices.
Payments received on account are reconciled and properly matched to corresponding outstanding balances or invoices.
Qualifications
BA/BSc/HND
