THE OPPORTUNITY
The Railway Coordinator oversees the procurement and logistics of rail wagons in partnership with Kenya Railways Corporation, guaranteeing prompt availability, streamlined loading and shunting processes, and punctual delivery to clients.
This role entails resolving cargo discrepancies—such as damaged or broken bags—while collaborating closely with internal and external stakeholders to reduce delays. Additionally, it requires maintaining precise records to ensure the efficiency and dependability of rail logistics operations.
As part of this role, you will be tasked with managing a range of key responsibilities that align with the objectives of the team and organization. Duties include overseeing project execution, collaborating with cross-functional teams to ensure alignment with strategic goals, and identifying opportunities for process improvements. Additionally, you will be responsible for analyzing performance metrics to inform decision-making, maintaining compliance with industry regulations, and fostering a culture of accountability and continuous development within the team.
Develop and finalize rail wagon arrangements in strict compliance with established loading schedules and client delivery specifications, in close collaboration with Kenya Railways Corporation.
Ensure the prompt and efficient positioning of empty wagons, oversee loading procedures, and manage the shunting of loaded wagons to facilitate their timely dispatch.
Develop and oversee wagon movement schedules while proactively identifying and escalating any delays or bottlenecks that may arise.
Work closely with rail yard teams, customers, and internal stakeholders to coordinate and optimize loading and dispatch processes for maximum efficiency.
Confirm cargo quantities and validate the precision of shipping documentation and waybills before final dispatch.
Monitor shipments from dispatch to final delivery, verify proof of delivery, and address any discrepancies or exceptions that may arise.
Conduct thorough examinations of damaged or misplaced cargo, such as compromised baggage, to identify underlying causes, and facilitate the resolution of claims while implementing corrective measures.
Maintain meticulous and current documentation, such as wagon assignments, movement logs, manifests, and reconciliation reports.
Maintain strict adherence to rail operational procedures, safety standards, and company policies at all times.
Examine operational performance metrics—such as cycle times, delays, and losses—and propose strategic enhancements to optimize efficiency while minimizing expenditures.
Investigate incidents and spearhead ongoing improvement efforts within rail operations.
Perform routine inspections at rail yards, loading facilities, and customer premises to oversee operational activities and address any arising concerns.
Seeking a candidate with a proven track record in [specific field/industry], complemented by [X years] of relevant experience and a strong foundation in [key skills/technologies]. The ideal applicant will possess a [degree/certification] in [relevant field], along with hands-on proficiency in [specific tools/processes]. Demonstrated expertise in [specific responsibility or function] is essential, as is the ability to [key soft skill, e.g., lead cross-functional teams or optimize workflows]. Familiarity with [industry standards/regulations] and a commitment to continuous learning are highly valued. This role demands meticulous attention to detail, exceptional problem-solving capabilities, and the capacity to thrive in a dynamic, fast-paced environment.
Seeking a candidate with a bachelor’s degree in a relevant field and at least three years of professional experience in a similar role. The ideal applicant will possess strong analytical skills, proficiency in industry-specific software, and the ability to manage multiple projects efficiently. Excellent communication and teamwork abilities are essential, as the position requires close collaboration with cross-functional teams and stakeholders. Prior experience in [specific industry or function, if applicable] is preferred but not mandatory. The role demands meticulous attention to detail and a commitment to delivering high-quality results in a fast-paced environment.
A Bachelor’s or Diploma in Logistics, Supply Chain Management, Transport Management, Business Administration, or a closely related discipline is required.
Seeking candidates with a minimum of two to four years of hands-on experience in rail freight coordination, logistics operations, or multimodal transport environments.
Experience with entities like Kenya Railways or comparable rail systems is advantageous.
Proficiency in various wagon types, rail operations, and shunting procedures, alongside comprehensive expertise in rail documentation processes, is essential.
Experienced in managing cargo claims and resolving loss or damage discrepancies, while liaising with various stakeholders, including internal teams, customers, and rail operators.
We seek candidates with a robust skill set and proven competencies to excel in this role. The ideal professional will possess strong analytical abilities, exceptional communication skills, and a keen attention to detail. Proficiency in relevant software and tools is essential, along with the capacity to collaborate effectively in cross-functional teams. Prior experience in a similar position is preferred, and the ability to manage multiple priorities under tight deadlines is critical. Additionally, a commitment to continuous learning and adaptability to evolving industry trends is required.
Skilled in cultivating and sustaining productive collaborations with key stakeholders, including internal teams, clients, and external partners, while demonstrating exceptional negotiation capabilities.
You possess outstanding communication and coordination skills, which facilitate the smooth transmission of information and enhance operational efficiency.
Demonstrates meticulous attention to detail, particularly in ensuring verification protocols, documentation precision, and reconciliation procedures are executed flawlessly.
Proficient in Microsoft Excel and other MS Office applications, with demonstrated experience in logistics and ERP systems.
Demonstrates exceptional analytical and problem-solving capabilities, adept at making well-reasoned decisions promptly and efficiently, even under significant pressure and stringent deadline constraints.
Demonstrates a comprehensive knowledge of rail safety protocols and compliance mandates specific to rail transport operations.
A valid driver’s license is required, and the ability to travel as needed to support operational coordination is essential.
Please forward your application letter and a comprehensive curriculum vitae, including the names of three referees who can provide confidential evaluations of your qualifications, by June 12, 2026, to career.applications.bamburi@bamburigroup.com. Ensure that the position title is clearly stated in the email subject line.
Qualifications
BA/BSc/HND , Diploma
Experience Required
2 - 4 years
