Job Purpose
The volunteer project manager will be responsible for managing and facilitating the day-to-day activities of the randomized controlled trial comparing digital and paper-based Patient-Reported Outcome Measures (Proms) within the orthopedic outpatient clinic. This role entails ensuring adherence to project timelines, maintaining compliance with protocols, fostering clear communication, and optimizing workflow efficiency among investigators, staff, and volunteers.
Oversee a comprehensive range of duties encompassing strategic planning, operational execution, and performance evaluation to ensure organizational objectives are met efficiently. Collaborate with cross-functional teams to align departmental goals with broader company initiatives, fostering synergy and maximizing productivity. Monitor key performance indicators (KPIs) and implement data-driven strategies to optimize workflows, enhance quality, and drive continuous improvement. Serve as a primary liaison between senior leadership and staff, facilitating clear communication, resolving escalated issues, and promoting a culture of accountability and excellence. Additionally, develop and maintain robust reporting systems to track progress, identify trends, and inform decision-making processes.
The position involves overseeing and managing project activities to ensure timely and efficient completion. Responsibilities include developing project plans, coordinating resources, and facilitating communication between stakeholders. The role requires strong organizational skills, attention to detail, and the ability to prioritize tasks effectively. Candidates should have experience in project coordination or a related field, along with proficiency in project management tools and software.
Responsibilities include providing leadership for the ongoing operations of the randomized controlled trial (RCT) evaluating digital versus paper-based Patient-Reported Outcome Measures (Proms) within the orthopedic outpatient clinic setting.
Create and oversee project schedules, guaranteeing that key milestones are achieved within the established timeframes.
Responsible for organizing and managing meetings involving investigators, clinic personnel, and research assistants.
Maintaining accurate and up-to-date documentation and ensuring adherence to regulatory compliance standards are essential responsibilities of this role. The position requires meticulous attention to detail, strong organizational skills, and the ability to interpret complex compliance requirements. Key tasks include reviewing, updating, and archiving documentation, as well as conducting audits to verify compliance with internal policies and external regulations. Proficiency in compliance frameworks, such as ISO or GMP, and familiarity with documentation management systems are highly desirable. Candidates should demonstrate a proactive approach to identifying compliance gaps and implementing corrective actions to mitigate risks.
Responsible for ensuring precise documentation of study advancements, such as tracking recruitment activities and monitoring data collection milestones.
Facilitate adherence to ethical standards by collaborating with the Institutional Review Board (IRB) and maintaining current documentation.
The incumbent will be responsible for preparing and distributing reports, as well as maintaining clear and effective communication channels within the organization. This role requires the ability to convey complex information in a concise and understandable manner, ensuring that all stakeholders are kept informed and aligned with company objectives. Proficiency in data analysis and report generation tools is essential, along with strong interpersonal skills to foster collaboration and resolve any communication-related challenges that may arise.
Act as the principal liaison between the volunteer team, clinic staff, and lead investigators.
Prepare and deliver consistent progress reports to the principal investigators on a regular basis.
Prepare interim reports and contribute to the development of final study summaries to ensure comprehensive documentation of findings.
The role involves assisting with data management tasks, ensuring accuracy, integrity, and accessibility of organizational data. Responsibilities include organizing, storing, and retrieving data efficiently while maintaining compliance with relevant regulations. Requirements include proficiency in data management software, strong attention to detail, and the ability to work collaboratively with cross-functional teams. The position also demands excellent organizational skills and a commitment to maintaining data security and confidentiality.
Ensure the secure management and processing of data in compliance with established protocols and regulatory standards.
Collaborate with data entry personnel to verify the precision and thoroughness of all entries.
Identify and report any inconsistencies or anomalies in data collection processes for prompt resolution.
Conduct training initiatives and provide oversight to ensure team members develop necessary skills and maintain high performance standards.
The team will provide comprehensive orientation to volunteers and research assistants regarding study protocols and procedures.
Ensure compliance with study protocols and offer guidance as necessary.
Proactively analyzing challenges and devising efficient logistical solutions stand as core responsibilities within this role. The position demands a keen ability to evaluate complex situations, identify bottlenecks, and implement corrective measures to optimize workflows. Additionally, the role requires coordinating resources, managing timelines, and ensuring seamless operations across multiple stages of the supply chain. Strong analytical skills and adaptability in fast-paced environments are essential, along with the capacity to collaborate effectively with cross-functional teams to drive continuous improvement in logistics processes.
Identify and resolve operational challenges, including scheduling conflicts and technical issues with digital Proms.
Facilitate efficient operational flow within the outpatient clinic throughout study-related activities.
Qualifications, Experience, and Skills Required:
Candidates must possess a bachelor’s degree in a relevant field, such as computer science, information technology, or engineering. A minimum of three years of professional experience in software development or a related area is essential. Proficiency in programming languages like Java, Python, or C++ is required, along with familiarity with software development methodologies such as Agile or Scrum. Strong problem-solving skills and the ability to work collaboratively in a team environment are also necessary. Excellent communication skills, both written and verbal, are expected to effectively convey technical information to diverse audiences. Additionally, experience with version control systems like Git and knowledge of database management are highly desirable.
A minimum of a postsecondary degree or diploma is required.
Individuals with prior experience conducting Randomized Controlled Trials (RCTs), particularly in a management capacity, are preferred, though this requirement is not mandatory.
A background in health sciences, research, or a related discipline is strongly preferred.
Proficiency in utilizing digital tools and managing data at a foundational level is required.
Demonstrates exceptional proficiency in organizing tasks and overseeing projects with precision and efficiency.
Proficient in articulating information clearly and effectively with medical personnel and volunteers.
Qualifications
BA/BSc/HND , Diploma
