Responsibilities
Responsibilities include coordinating meetings and overseeing the utilization of meeting rooms.
Responsible for arranging transportation and lodging arrangements for employees, ensuring all travel logistics are handled efficiently and in accordance with company policies.
Support the People & Talent department in organising all in-house and off-site company events and conferences.
Overseeing the supplier database and KYC records, ensuring they are maintained and updated as required.
Responsible for procuring essential office supplies, including stationery, IT equipment, and kitchen supplies, to ensure smooth operational workflows and resource availability.
Supervising and monitoring the work of the office assistant and cleaners.
Develop, sustain, and suggest enhancements to office administrative procedures and systems to optimize operational efficiency and ensure seamless workflow management.
Ensuring that fire, health, and safety policies remain current and that the office adheres to all relevant compliance standards.
Serve as an Executive Assistant to the directors, overseeing their schedules, communications, email correspondence, and travel arrangements with precision and discretion.
Responsibilities include participating in meetings with senior management personnel, specifically directors, and documenting detailed minutes of discussions.
Assisting the organization’s HR and finance departments in maintaining accurate and current personnel records while overseeing record-keeping processes.
Managing incoming and outgoing communications, addressing inquiries, and resolving issues or complaints related to office operations are key duties.
Drafts correspondence, presentations, and reports upon request from the lead supervisor.
To guarantee that all equipment, particularly the projector and its related accessories, is restored to their original condition upon return.
Maintaining a clean, orderly, and systematically organized office environment, along with developing and overseeing the cleaning schedule as required.
Candidates should possess a minimum of 5 years of experience in a related role and hold a degree in a relevant field, such as computer science or engineering. Proficiency in industry-standard software and tools is essential, along with strong problem-solving abilities and excellent communication skills. Familiarity with project management methodologies and a track record of delivering high-quality work within deadlines are also required. Additionally, the ability to work collaboratively in a team environment and adapt to changing priorities is necessary.
A bachelor’s degree in Hospitality, Tourism, or a related discipline—or substantial hands-on experience within the hospitality sector—is essential.
With 1 to 2 years of hands-on work experience, the ideal candidate will bring practical expertise to the role. This experience provides a solid foundation for contributing effectively to the team’s objectives while further developing professional skills.
Experience
Administrative proficiency, coupled with a keen aptitude for leveraging IT software, is essential for this role.
Commercial & financial awareness is essential to this role, requiring a solid grasp of market dynamics, economic trends, and financial principles. Candidates must demonstrate an ability to interpret financial statements, assess business performance, and identify growth opportunities. This position involves evaluating investment risks, forecasting revenue, and advising on strategic financial decisions. Strong analytical skills, attention to detail, and proficiency in financial modeling are critical for success in this position. Additionally, the role demands an understanding of regulatory frameworks and industry-specific financial regulations.
Meticulous attention to detail is a critical requirement for this position. Candidates must demonstrate exceptional precision in executing tasks, ensuring accuracy in all aspects of their work. The role demands a consistent ability to identify discrepancies, verify data, and uphold high standards of quality across deliverables. Strong analytical skills and a proactive approach to problem-solving are essential to maintain meticulous standards in a dynamic work environment.
Possesses strong interpersonal skills, enabling effective collaboration and communication with team members and stakeholders at all levels. Demonstrates the ability to build rapport, resolve conflicts, and foster a positive work environment through active listening and clear, concise communication. Works well in both team settings and independently, adapting seamlessly to various professional interactions.
Skilled in cultivating strong interpersonal relationships and persuasively articulating ideas to inspire action or agreement. Proficient in tailoring communication styles to resonate with diverse audiences, ensuring clarity and impact in presentations, negotiations, and collaborative discussions. Adept at navigating differing perspectives, addressing concerns, and fostering consensus to drive positive outcomes.
Highly developed organizational and time management capabilities are required, with a proven ability to prioritize tasks efficiently and meet deadlines consistently.
The capability to act proactively and independently is essential, ensuring timely decision-making and problem-solving without constant oversight. This involves identifying opportunities for improvement and addressing challenges promptly, thereby contributing to the efficiency and success of the team. Demonstrating this skill highlights one’s capacity for self-direction and accountability in driving projects forward.
Fosters a dynamic and adaptable work methodology, accommodating evolving priorities and shifting demands with ease.
Maintains confidentiality and exercises tact in all interactions, ensuring sensitive information remains protected while fostering constructive relationships. Demonstrates the ability to navigate delicate situations with professionalism and poise, balancing multiple perspectives to achieve mutually beneficial outcomes. Prioritizes ethical conduct and respectful communication, even in challenging or high-pressure environments.
Qualifications
BA/BSc/HND
Experience Required
1 - 2 years
