Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
Supervising the Driver.
Organizes, plans and prioritizes work in the Director’s office
Maintains and manages the Director’s diary and calendar
Supervises the Driver to ensure smooth flow of activities
Evaluates Driver’s performance on a monthly quarterly and annually
Operational Responsibilities / Tasks
Handling Board members’ communications
Preparing Draft Annual Board work plan and Almanac for approval
Coordination of Board induction and trainings
Assisting the Corporation Secretary to maintain the Attendance Register, Conflict of Interest Register and Corporation Seal Register
Preparing draft Notice and Agenda for Board Meetings
Collating Board and Committee packs
Scheduling Board and Committee meetings
General coordination of Board activities and movement of the Board
Documents and records management
Prepare reports for the Director
Schedule departmental meetings
Take accurate and comprehensive minutes at meetings where requested
Handle events and travel logistics for the Director
Draft correspondence such as emails and letters
Receives, sorts and disseminates correspondences, reports, returns, circulars, publications and all kinds of information on behalf of the Director
Ensuring smooth flow of work in the office;
Ensuring security of office records, documents and equipment;
Effective management of office protocol;
General administrative work and management of the office;
Maintaining office petty cash; and
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Bachelor of Business Management, Law or related degree
Professional Qualifications / Membership to professional bodies
A Certificate for Personal Assistants/Executive Assistants
Proficiency in computer applications.
Previous relevant work experience required.
7 years’ experience as an Executive Assistant with 4 years’ experience in handling Board matters.
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Please visit the careers page on KEBS website: https://www.kebs.org for detailed job profile/description and instruction on how to apply.
Interested and qualified candidates applications should be submitted either SOFTCOPY to recruitment@kebs.org or HARDCOPY sent by post or hand delivered to KEBS HQ office addressed to the address below, indicating VACANCY NAME on the envelope on or before 24th February, 2023 at 17:00 HRs, EAT enclosing/attach Cover letter, a detailed CV with full details on education background, professional qualifications and relevant experience together with copies of Testimonials, Academic Certificates and National Identification Card.The Managing Director, Kenya Bureau of Standards
Popo Road, Off Mombasa Road,
P.O. Box 54974 – 00200 NAIROBI.IMPORTANT NOTICE
Apply via :
recruitment@kebs.org
