You will be tasked with managing daily operations, ensuring all tasks are completed efficiently and on schedule. This role requires overseeing team performance, maintaining high standards of quality, and addressing any issues that arise promptly. Additionally, you will coordinate with other departments to streamline processes, implement strategic initiatives, and support organizational goals. Strong leadership, problem-solving skills, and the ability to multitask in a fast-paced environment are essential. Proficiency in relevant software and tools, along with excellent communication abilities, will be critical to success in this position.
You will provide essential support to the day-to-day execution of a multi-country strategic communications program as part of the NPR project, dedicating 50% of your efforts to project coordination and implementation. In this role, collaboration with the Project Manager and field teams will be central to coordinating implementation tasks, managing timelines and work plans, and ensuring consistent progress and accountability across all workstreams.
As a pivotal liaison, you will facilitate seamless collaboration between field teams and external consultants, ensuring the effective coordination of outreach initiatives, digital engagement strategies, media relations, and community-driven activities across all implementation countries.
Responsibilities include overseeing daily operations, managing project timelines, and ensuring team productivity aligns with organizational goals. Additionally, this role entails coordinating cross-functional teams, identifying process improvements, and maintaining stakeholder communication to drive project success. The position may also require conducting performance evaluations, developing training programs, and implementing strategic initiatives to enhance efficiency. Accountability for budget adherence, resource allocation, and adherence to company policies is essential to fulfilling this role effectively.
Organizing and leading recurring implementation meetings, followed by diligent tracking of action items to ensure timely completion.
Overseeing field team members to ensure activities are executed and deliverables are met in a timely manner.
Overseeing the maintenance of trackers, work plans, risk logs, and implementation documentation is essential to this role.
Facilitates seamless collaboration between project teams, consultants, and consortium partners to ensure alignment and efficient workflow.
Assisting in the swift identification and resolution of operational and implementation challenges through proactive measures.
Operations and logistics coordination accounts for 25% of the role, ensuring seamless management of workflows and supply chain processes. This involves overseeing the efficient movement of resources, coordinating schedules, and maintaining clear communication between departments to uphold operational standards. Responsibilities include monitoring performance metrics, resolving logistical challenges, and implementing improvements to enhance productivity and reduce inefficiencies.
Ensure seamless execution of operational and logistical activities to facilitate flawless program delivery across various international locations.
You will assist with travel arrangements, procurement activities, employee onboarding, and event coordination, in addition to contributing to the maintenance of efficient operational systems and fostering seamless communication among teams.
Responsibilities encompass a range of duties, including but not limited to managing daily operations, coordinating team activities, and ensuring adherence to company policies. Additionally, the role requires developing and implementing strategic initiatives to enhance productivity and efficiency. The position also involves collaborating with cross-functional teams to achieve organizational goals, analyzing performance metrics to identify areas for improvement, and preparing comprehensive reports for senior leadership. Furthermore, it demands maintaining strong client relationships, addressing inquiries promptly, and fostering a positive work environment through effective communication and leadership.
Overseeing the organization and scheduling of travel logistics, including bookings for transportation and lodging, is a critical responsibility of this role.
Assisting with the organization and execution of workshops, stakeholder engagement initiatives, and various events to ensure seamless operations and participant satisfaction.
Facilitating the smooth integration and operational coordination of new consultants into the team structure.
Collaborating closely with Operations and support teams to address and resolve logistical and administrative challenges.
Maintaining the organization and currency of project files, systems, and documentation is essential.
The role involves providing financial, reporting, and administrative assistance, which accounts for approximately 15% of the position’s responsibilities. This includes managing financial records, preparing reports, and handling various administrative tasks to ensure efficient office operations.
Support financial and administrative management processes throughout the project by coordinating efforts with the Project Manager to ensure alignment with organizational goals and regulatory standards.
We are seeking an accomplished professional to lead both the Finance and Human Resources teams, fostering collaboration between these critical functions to drive organizational success. The ideal candidate will oversee financial planning, reporting, and strategy while also managing recruitment, employee relations, and HR policies to ensure a high-performing workforce. Responsibilities include aligning financial goals with HR initiatives, optimizing resource allocation, and maintaining compliance with regulations. Candidates must possess strong leadership skills, financial acumen, and expertise in HR management, along with a proven track record of integrating cross-functional teams to achieve business objectives.
Responsibilities encompass a range of duties, including but not limited to developing and executing strategic initiatives, overseeing project timelines, and ensuring seamless coordination among cross-functional teams. Additionally, the role entails monitoring performance metrics, identifying opportunities for process improvements, and maintaining rigorous compliance with industry regulations. Collaborating closely with stakeholders to align objectives with organizational goals, as well as mentoring junior staff, may also be required.
Monitor expenditures and oversee budget tracking diligently to ensure financial oversight and accountability.
Overseeing the compilation and management of invoices and related financial records.
Supporting the recruitment lifecycle, including consultant onboarding and administrative duties associated with talent acquisition and consultant management.
Preparing operational updates and compiling donor reporting inputs are key responsibilities of this role.
Assisting in the upkeep of organized reporting and adherence to compliance documentation.
You will play a key role in fostering learning, quality enhancement, and professional development, accounting for 10% of your responsibilities. Your contributions will focus on strengthening project coordination, operational systems, and internal learning initiatives throughout the program. Additionally, you will facilitate knowledge sharing, oversee documentation management, and drive continuous improvement across project processes.
The key requirements include a relevant degree or equivalent professional experience, proficiency in essential software tools, and at least three years of experience in a similar role. Strong problem-solving abilities, excellent communication skills, and the capacity to work under pressure are also necessary. Additionally, candidates must demonstrate a commitment to continuous learning and adaptability to evolving industry standards. The role demands meticulous attention to detail, exceptional organizational skills, and the ability to collaborate effectively within a team environment.
With a minimum of four years of hands-on experience in project coordination, program operations, implementation support, or comparable positions, you will bring a strong foundation to this role.
Proven track record in facilitating sophisticated, cross-border initiatives, ideally within migration, strategic communications, international development, humanitarian action, or social impact domains.
Capable of proactively managing assignments, liaising with cross-functional teams, and ensuring consistent progress within a dynamic remote setting.
Proficiency in collaborating with field teams, consultants, and external stakeholders spanning diverse countries and time zones is essential.
Skilled in facilitating operational processes such as logistics management, procurement coordination, recruitment support, financial administration, and reporting.
Possesses exceptional organizational and prioritization capabilities, adept at managing numerous workstreams and deadlines concurrently.
You are responsible for coordinating meetings, workshops, travel arrangements, stakeholder engagement activities, and implementation logistics seamlessly.
Proficient in both written and verbal English communication.
Demonstrates meticulous attention to detail with responsibilities that encompass managing trackers, overseeing work plans, ensuring accurate documentation, and maintaining robust reporting systems.
Proficient in leveraging digital collaboration platforms and project management software to facilitate seamless teamwork and efficient task execution.
Professional online collaboration tools like Google Workspace and Write are essential for effective project management and team productivity. These platforms facilitate seamless communication, document sharing, and real-time collaboration, enabling teams to work efficiently from any location. Familiarity with such tools is often a key requirement for roles that demand coordination, organization, and streamlined workflows.
Proficiency in social media, digital communications, or behavior change programming is considered an asset.
Experience in the MENA region, migration dynamics, or Eastern Mediterranean contexts is highly advantageous.
Proficiency in additional languages pertinent to the project’s scope, especially Arabic and Turkish, is highly advantageous.
Proficiency in Bengali, Dark/Pashto, or Urdu would be considered advantageous.
A bachelor’s degree or commensurate professional experience is required.
A collaborative and proactive approach is essential, coupled with a solutions-oriented mindset and the ability to confidently take ownership of delegated responsibilities while working effectively across multicultural remote teams.
Qualifications
BA/BSc/HND
Experience Required
4 years
