Main Purpose
Defining, coordinating and monitoring all Warehouse and Stock Management activities in the mission according to MSF protocols, standards and procedures in order to ensure an optimal running of the mission.
Accountabilities
In collaboration with the Supply Chain Team Leader defining the Warehouse and Stock Management activities and planning the annual budget needed to operate the warehouse
Monitoring the implementation of the Warehouse and Stock Management activities, following up of the medical and logistics stocks, ensuring compliance with MSF standards, protocols and procedures, and reporting to the line manager on the development of the ongoing programmes. This can include the following:
Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer’s requirements and Good Distribution Practices
Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, IS warehousing tool, inventories…)
Ensuring the safety and the security for goods and people inside and outside the premises under his/her responsibility
Analysing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line manager, owners of stocks and pharmacist
In collaboration with the HR Coordinator, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
Ensuring technical support for his/her area of activity and providing coaching to staff under his/her responsibility. Managing his/her team and elaborating their activities planning (Warehouse supervisor, storekeepers and log-helpers.)
Participating in monthly reports according to guidelines
Performing delegated tasks according to his/her speciality and as specified in his/her job description
Participating in the construction of the supply entity
Collaborating with pharmacist, especially for setting the goods distribution practices
Requirements
Education
Essential: Diploma in warehouse management related studies, procurement, clearing and forwarding or related fields
Experience
Essential: At least two years of working experience in related activities.
Desirable previous experience with MSF (or other NGOs) Logistics or Supply Department
Languages
English Essential & Kiswahili desirable
Knowledge:
Essential: Computer literacy (word, excel, ERP)
Desirable knowledge of Unified
Competencies
People Management and Development L2
Commitment to MSF Principles L2
Behavioural Flexibility L3
Results and Quality Orientated L3
Teamwork and Cooperation L3
Duration : 12 Months (with 3 months’ probation period) renewable based on performance)
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