Overseeing and ensuring accountability in key operational domains, the role encompasses a range of critical responsibilities aimed at achieving organizational objectives. This includes managing team performance, driving process improvements, and maintaining high standards of quality across all deliverables. Additionally, the position requires adherence to established policies and procedures while fostering a culture of compliance and efficiency. Strong leadership, strategic planning, and effective communication are essential to successfully execute these duties and support the broader mission of the organization.
Develops comprehensive proposals in response to solicitations, ensuring alignment with organizational goals and client requirements. Collaborates with cross-functional teams to gather necessary data, refine messaging, and meet stringent submission deadlines. Conducts thorough research to identify key opportunities and tailor proposals to specific funding sources or project scopes. Maintains meticulous documentation of all proposal components, revisions, and approvals to ensure compliance and accuracy. Demonstrates strong analytical, writing, and project management skills to produce compelling, high-quality proposals that enhance competitive positioning.
Ensure award documentation at the proposal stage is handled and processed promptly, with all materials uploaded to AMS. Additionally, verify that the associated workflows are executed in a timely manner.
The management of awards, partnerships, and the AMS system is a key responsibility of this role. This position involves overseeing and coordinating various initiatives related to recognitions, collaborative ventures, and administrative systems to ensure seamless operations and strategic alignment. Additionally, the individual will be tasked with maintaining strong relationships with external entities, evaluating partnership opportunities, and ensuring compliance with organizational standards. Strong organizational and communication skills are essential to effectively manage these multifaceted duties.
Assist in the preparation for the monthly Award and Partner review meetings, document action items derived from these sessions, and distribute them promptly to all relevant stakeholders.
Assist with the execution of partner vetting procedures and the evaluation of potential business partners to ensure compliance with organizational standards and regulatory requirements.
Assist in drafting and finalizing partner agreements to ensure compliance with legal and business standards.
Assist with the coordination and execution of partner remuneration processes.
Assist in the preparation and execution of partner monitoring visits to ensure compliance and effectiveness.
Ensure prompt planning and well-coordinated execution of award kick-off and close-out meetings in alignment with other relevant functions.
Assist in updating and managing the income and funding trackers, ensuring accuracy and completeness. Additionally, prepare and distribute weekly status reports to the team, keeping them informed of progress and any notable updates.
Assist in managing the close-out backlog tracker and conduct consistent follow-ups with multiple teams to guarantee the resolution of outstanding Sons.
The position involves assisting the Awards Assistant in maintaining and distributing the partner reporting tracker, as well as ensuring the Awards Management System (AMS) remains current through timely updates.
Provide assistance to the Awards Assistant in distributing punctual calendar invitations for scheduled award-related meetings.
Assist in executing action items from recognition award meetings and ensure their timely review and distribution.
Assist in compiling management information from AMS and disseminate it to team members through a monthly portfolio analysis report. This report will detail key metrics, including awards in the pipeline, active awards, awards under amendment, high-risk awards, and closed awards.
Ensure the AMS is consistently maintained, kept current, and reliably documents the complete audit trail for every award and sub-award.
Ensures adherence to regulatory standards and organizational policies governing donor contributions, maintaining meticulous records of all transactions and interactions. Collaborates closely with legal, finance, and development teams to verify compliance with tax laws, reporting obligations, and donor agreements. Conducts thorough reviews of gift acceptance policies, ensuring alignment with ethical guidelines and institutional priorities. Identifies and mitigates potential risks associated with non-compliance, providing guidance to staff on proper procedures and documentation. Serves as a primary point of contact for audits and inquiries related to donor compliance matters.
Ensure donor compliance by facilitating a clear understanding of and adherence to key requirements, including reporting deadlines, implementation periods, amendment timelines and procedures, audit protocols, and management policies for SCI awards.
Accomplished professionals seeking this position should demonstrate proficiency in key areas such as strategic planning, problem-solving, and effective communication. Candidates must exhibit strong analytical abilities, attention to detail, and the capacity to work collaboratively within cross-functional teams. Prior experience in project management, process optimization, or a related field is advantageous, as is a track record of delivering measurable results. Additionally, exceptional organizational skills, adaptability to dynamic environments, and a commitment to continuous improvement are highly valued. Familiarity with industry-specific tools or software may also be required depending on the role’s demands.
Consistently achieves and exceeds set goals through meticulous planning, execution, and performance tracking, ensuring all objectives are met or surpassed in a timely and efficient manner while maintaining high standards of quality and accountability.
Develops and articulates clear, motivating goals in collaboration with teams and individuals while tracking progress and evaluating performance.
Ensures accountability for results and proactively addresses underperformance to drive consistent progress.
Collaborates seamlessly with colleagues across departments to achieve shared objectives, fostering a cooperative and productive work environment through clear communication and mutual respect. Builds strong professional relationships by actively listening, offering constructive feedback, and adapting to diverse perspectives. Consistently demonstrates reliability, accountability, and a willingness to support team efforts, ensuring alignment with organizational goals and collective success.
Establishes and implements systems, processes, or practices to facilitate seamless collaboration and alignment among teams, departments, or stakeholders across organizational, functional, or geographic boundaries.
Facilitates collaboration among individuals from diverse backgrounds and perspectives to achieve meaningful results.
Transforms traditional, isolated work approaches by actively dismantling departmental barriers and fostering a culture of cross-functional collaboration. Challenges ingrained resistance to teamwork and cultivates an environment where collective problem-solving and shared accountability are prioritized.
Analytical thinking and informed decision-making are essential competencies for this role. Candidates must demonstrate the capacity to assess complex situations, identify underlying issues, and develop practical, efficient solutions. Strong judgment is required to evaluate risks, weigh alternatives, and implement decisions that align with organizational objectives. The ability to approach problems methodically while considering short- and long-term implications is critical.
Investigates and resolves the underlying issues contributing to persistent challenges within legacy awards systems.
Delivers an external viewpoint to uphold the relevance and forward-thinking nature of decision-making processes.
Conducts thorough investigations into emerging external trends and evaluates their potential influence on strategic decision-making processes.
Makes well-considered decisions and demonstrates the resolve to uphold them even in the face of opposition.
Demonstrates strong leadership capabilities and a commitment to fostering the growth of team members through mentorship, coaching, and structured development initiatives.
Consistently achieves desired outcomes by addressing specific requirements within dynamic and challenging environments.
Analyzes each concept and potential resolution to assess their respective advantages and drawbacks, thereby enabling well-informed strategic choices.
Exhibits fortitude through a readiness to address challenging circumstances and make decisions that may not be widely embraced.
Fosters a collaborative team setting that empowers members to freely share ideas, support choices, or question them when necessary.
Conveys intricate strategic matters with precision, conciseness, and assurance.
Designs and executes strategies to cultivate an inclusive work environment while leveraging the unique strengths of each employee to drive both personal and organizational growth.
Bachelor’s degree in a relevant field and a minimum of three years of professional experience in the industry are required. Strong analytical and problem-solving skills are essential, along with proficiency in industry-standard software tools. Excellent communication abilities, both written and verbal, are necessary to collaborate effectively with cross-functional teams. Demonstrated leadership experience and a track record of delivering results in fast-paced environments are highly desirable. Knowledge of current trends and best practices in the field is expected.
Essential
A bachelor’s degree in Commerce, Economics, Business Administration, or a related field is required.
Demonstrates exceptional planning, management, and coordination skills, adept at organizing a demanding workload that includes a variety of complex tasks and responsibilities.
Possesses exceptional aptitude for meticulous attention to detail, analytical problem-solving, and trend assessment.
Proficient in computer applications, particularly Microsoft Office, with a strong preference for candidates who also possess experience in grant management and financial systems.
Demonstrates strong cultural competence and excels at fostering meaningful connections with diverse individuals in a timely manner.
Dynamic and resilient, with a capacity for quick thinking and the ability to adapt seamlessly to evolving circumstances while maintaining composure. Demonstrates strong improvisational skills and excels in high-pressure environments through clear, concise, and effective communication.
Accomplished in both written and verbal communication in English, with a proven track record of collaborating effectively in diverse, multicultural environments.
Qualifications
BA/BSc/HND
