About This Role
The Monitoring and Evaluation (M&E) Assistant will collaborate closely with the Senior Field Coordinator and the NMP team to facilitate the seamless execution of the MEL system. This role involves supporting critical functions such as data collection, compilation, input, analysis, and utilization to inform strategic decision-making.
The Monitoring and Evaluation Assistant will oversee quality assurance processes for field-based program implementation, accountability mechanisms, and learning initiatives. Additionally, the incumbent will contribute to ensuring the timely execution of project activities, the attainment of established targets, budget oversight, milestone tracking, and comprehensive reporting. During significant humanitarian emergencies within the operational areas, the role may require the incumbent to exceed the standard responsibilities and adapt working hours as needed.
Additionally, the incumbent provides assistance to country office and global program strategic initiatives whenever necessary.
The incumbent will leverage the management information system (CAMEL) to enhance program effectiveness and support data-driven decision-making processes. CAMEL encompasses a comprehensive set of data collection and management tools, featuring DHIS2, Comm Care, and a cloud-based data warehouse.
The role encompasses a range of key responsibilities and duties, requiring a proactive approach to delivering high-quality results. You will be expected to oversee and execute critical tasks, ensuring alignment with organizational goals while maintaining efficiency and accuracy. This position demands strong organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Collaboration with cross-functional teams will be essential to foster cohesive workflows and achieve project objectives. Additionally, you will be responsible for monitoring performance metrics, identifying areas for improvement, and implementing strategic solutions to enhance productivity and outcomes. The ideal candidate must possess the requisite experience and qualifications to excel in this dynamic and challenging role.
Oversee and execute daily financial tasks to ensure accurate and timely accounting, including month-end and year-end close processes, general ledger maintenance, and reconciliation of accounts. Prepare and analyze financial statements, such as balance sheets, income statements, and cash flow reports, to provide insights for strategic decision-making. Collaborate cross-functionally with departments to gather financial data, resolve discrepancies, and support budgetary planning and forecasting initiatives. Ensure compliance with established accounting principles, regulatory standards, and internal policies while implementing process improvements to enhance efficiency and accuracy. Maintain meticulous documentation and records for audits, tax filings, and financial reviews, demonstrating a commitment to transparency and accountability.
Results-Based Management (RBM) is a structured approach to performance management that prioritizes the achievement of clearly defined objectives, measurable outcomes, and accountability for results. This methodology ensures that resources are utilized efficiently to maximize impact, with continuous monitoring and evaluation to drive learning and improvement. RBM integrates strategic planning with performance measurement to align efforts with organizational goals, fostering transparency and evidence-based decision-making. It emphasizes the importance of setting realistic targets, tracking progress through key performance indicators (KPIs), and adapting strategies based on feedback and results. By focusing on outcomes rather than outputs, RBM enhances organizational effectiveness and demonstrates value to stakeholders through tangible evidence of impact.
Monitor and provide updates on the Annual Operation Plan and Results Framework, evaluating progress against established performance indicators and tracking budget expenditures to ensure alignment with financial allocations.
To ensure the effectiveness of activities and maintain high standards of data integrity, perform ongoing process and outcome evaluations, conduct routine data quality assessments, and prepare detailed field visit reports along with action trackers.
We assist external evaluators and the project team by collaborating on the design and implementation of baseline, midterm, and Edline evaluations, as well as any additional specialized studies.
Conduct thorough assessments of NMPs to evaluate their effectiveness, while systematically analyzing lessons learned and incorporating recommendations for continuous improvement.
You will facilitate a range of evaluations, assessments, and reviews while supporting the recruitment of research assistants, managing data collection, conducting analyses, and preparing comprehensive reports.
Enhances organizational effectiveness through targeted capacity building initiatives and comprehensive support mechanisms, ensuring teams and individuals develop the skills, knowledge, and resources necessary to achieve strategic goals. Requires expertise in designing and delivering training programs, mentoring staff, and providing ongoing guidance to foster continuous professional growth. Must possess strong interpersonal and communication skills to tailor support to diverse needs, while demonstrating a proactive approach to identifying and addressing performance gaps. Familiarity with assessment tools and performance metrics is essential to measure impact and drive sustainable development.
Assist in evaluating the competencies of NMP staff and volunteers across multiple dimensions of monitoring, evaluation, and learning.
Deliver training, mentorship, and coaching sessions to NMP personnel and volunteers, focusing on MEL processes and associated activities.
You will be responsible for maintaining high standards of accuracy and integrity in all tasks, ensuring adherence to established policies and procedures. Your role includes overseeing performance metrics, identifying discrepancies, and implementing corrective actions as needed. Additionally, you will report on progress, provide transparent updates to stakeholders, and ensure compliance with regulatory and organizational requirements. Strong attention to detail, problem-solving skills, and the ability to meet deadlines are essential for success in this position.
Develop a comprehensive information-sharing strategy in collaboration with fellow response team members.
Engage collaboratively with the community to identify and establish the most suitable avenues for sharing feedback and submitting complaints.
Raise awareness among communities and relevant stakeholders regarding Community Forest Management (CFMs).
Collect and address feedback and complaints from community members, whether received directly or submitted through front-line field staff to the AFP.
Maintain a comprehensive log of all feedback and complaints by systematically entering the information into a designated database.
Ensure that referrals and follow-up actions are handled appropriately based on the specific feedback or complaint received.
Engage in systematic monitoring, evaluation, and review initiatives to assess program performance, with particular emphasis on gathering and integrating participant feedback. Additionally, oversee the operational efficiency and effectiveness of existing CFMs to identify areas for improvement and ensure alignment with program objectives.
The role involves overseeing and optimizing management information systems to ensure seamless data flow and strategic decision-making. Responsibilities include designing, implementing, and maintaining MIS frameworks, analyzing system performance, and generating actionable insights from collected data. Candidates must possess expertise in database management, proficiency in relevant software tools, and strong analytical skills to interpret complex datasets. Additionally, the position requires effective communication to bridge technical and non-technical stakeholders, ensuring alignment with organizational objectives. A degree in information systems, computer science, or a related field is essential, along with prior experience in MIS development or administration.
Ensure the CAMEL management information system remains current and is utilized to fulfill all program reporting requirements.
Guarantee that all system users receive comprehensive support for accurate data entry, insightful visualization, and meaningful reporting.
Provide technical support to users across all systems, promptly documenting and escalating any identified issues to the Cluster CAMEL Officer for resolution.
Conduct capacity-building workshops for both new and existing users of the Management Information System (MIS), including refresher training sessions to ensure proficiency and optimal utilization.
Review the Management Information System (MIS) to verify the accuracy of entered data, compile and produce detailed MIS reports, offer constructive feedback to end users, and distribute these reports to authorized stakeholders for effective decision-making.
We are seeking a skilled professional in the field of Knowledge Management and Learning to drive our organizational growth and enhance our team’s capabilities. The ideal candidate will be responsible for developing and implementing strategies to capture, organize, and disseminate critical information across the organization. They will also design and deliver learning programs that foster continuous development and align with business objectives. Additionally, the role involves identifying knowledge gaps, leveraging technology to streamline information sharing, and measuring the impact of learning initiatives to ensure measurable improvements in performance. Proficiency in digital tools, data analysis, and instructional design is essential, along with strong communication and collaboration skills to engage stakeholders at all levels.
Support is needed to develop internal program reports, including the Quarterly Progress Report, Monthly Monitoring Report, and Annual Operational Plan and Budget, as well as evaluation and impact assessment documents.
Deliver prompt feedback derived from MEL system insights to implementation teams, enabling them to strengthen program and project execution while identifying necessary actions to reach intended outcomes.
Attend yearly project evaluations and strategic planning sessions, providing support to the Senior Field Coordinator in the compilation of essential reports.
Collaborate closely with project personnel to cultivate a learning-centric environment and facilitate the dissemination of knowledge across field site offices and other collaborating partners.
Assist in capturing and disseminating NMP program best practices and key insights by developing diverse learning materials, including case studies, human interest narratives, and success stories.
Play a key role in maintaining staff adherence to uploading data and reports into the SharePoint repository.
Duties may also be assigned periodically by the supervisor as needed.
Bachelor’s degree in finance, accounting, economics, or a related field required; advanced degree preferred. Minimum of five years of progressive experience in financial analysis, reporting, or accounting is essential. Professional certification such as CPA, CFA, or CMA strongly encouraged. Proficiency in financial modeling, budgeting, and forecasting tools (e.g., Excel, ERP systems) is necessary. Strong analytical, problem-solving, and communication skills are critical. Experience in a fast-paced, collaborative environment is beneficial.
A Bachelor’s degree in fields such as Monitoring & Evaluation, Knowledge Management, Information Sciences, Community Development, Project Management, Statistics, or closely related disciplines is required.
A minimum of two to four years of practical experience in the development and humanitarian sectors, specifically in the direct construction and operation of monitoring and evaluation frameworks for projects or programs, is required.
Possesses a comprehensive set of essential skills and qualifications necessary for the role, including strong analytical abilities, proficiency in relevant software tools, and exceptional problem-solving capabilities. Demonstrates effective communication and collaboration skills to work seamlessly within cross-functional teams. Exhibits a keen attention to detail and a commitment to delivering high-quality results consistently. Maintains adaptability in dynamic environments while adhering to deadlines and organizational standards. Requires a minimum of three years of pertinent experience in a related field, along with a bachelor’s degree or equivalent qualification.
ChildFund seeks candidates who demonstrate proficiency in our Core Competencies, which include a commitment to child protection, ethical integrity, and accountability in all actions. Strong interpersonal and communication skills are essential for fostering collaborative relationships with diverse stakeholders, including children, families, communities, and partners. Candidates must be adaptable to changing environments and possess the ability to work effectively in multicultural settings, demonstrating cultural sensitivity and humility. Additionally, a results-driven mindset, problem-solving capabilities, and a dedication to continuous learning are required to drive impactful programs and initiatives. Experience in program management, monitoring and evaluation, and cross-functional team leadership is highly valued.
Proven ability to collaborate seamlessly and perform effectively within a team setting, demonstrating respect for diverse perspectives and individual contributions.
Effectively conveys empathy and tact in interactions, employing storytelling techniques when suitable to enhance understanding and engagement.
Results orientation: Demonstrates a strong drive to accomplish objectives; proactively undertakes actions to ensure the attainment of organizational goals and adherence to quality benchmarks.
Utilizes sound judgment, analytical reasoning, and unconventional approaches to assess challenges and potential opportunities; consistently reviews and refines decisions to enhance outcomes through innovation and strategic thinking.
Thrives and demonstrates sustained growth amidst rapidly evolving, high-pressure, and intricate circumstances.
Digital literacy involves actively integrating and promoting the adoption of emerging technologies in appropriate settings, remaining well-informed about technological advancements, and enthusiastically leveraging technological solutions to address business obstacles.
The role requires several essential competencies, including strong analytical skills, exceptional problem-solving abilities, and effective communication proficiency. Candidates must demonstrate proficiency in data analysis, with experience in utilizing analytical tools and methodologies to derive actionable insights. Additionally, the ideal applicant should possess robust interpersonal skills to collaborate seamlessly across teams and stakeholders, fostering a productive and inclusive work environment. Problem-solving acumen is critical, as the position involves addressing complex challenges and implementing innovative solutions. Proficiency in industry-specific software and platforms may also be required, depending on the department or function.
Demonstrated proficiency in both verbal and written communication, with a proven ability to cultivate and sustain strong professional relationships.
Demonstrates exceptional ability to actively engage with and enhance the effectiveness of cross-functional teams in pursuit of shared organizational goals.
Demonstrates resilience by consistently producing high-quality results even when faced with tight deadlines and high-pressure environments.
Advanced proficiency in crafting comprehensive reports, meticulous documentation, and insightful analytical writing is essential for this role. Candidates must demonstrate expertise in synthesizing complex data into clear, actionable insights through well-structured written deliverables.
Proficient in Microsoft Office 365 applications, with a strong command of essential tools and features.
Proficiency in mobile data collection applications, including Comm Care, KOBOCollect, and OK, is required.
Strong qualitative and quantitative research skills are required, along with expertise in Advanced Excel, STATE, and SPSS.
Experience in designing and constructing interactive dashboards and visual reports is essential, with proficiency in Advanced Excel and Power BI as a key requirement.
Qualifications
BA/BSc/HND
Experience Required
2 - 4 years
