The position involves overseeing a diverse range of responsibilities, ensuring alignment with organizational objectives while fostering team collaboration and efficiency. Key duties include managing project timelines, coordinating cross-functional initiatives, and implementing strategic solutions to enhance productivity. Candidates must possess a minimum of five years of relevant experience, strong analytical skills, and proficiency in industry-specific software. Additionally, excellent communication abilities and a proactive approach to problem-solving are essential for success in this dynamic environment. The role demands adaptability, leadership qualities, and a commitment to continuous improvement.
The People & Admin Associate plays a pivotal role in maintaining the operational efficiency of the EDU Kenya office while delivering essential administrative support to the People department. This position entails overseeing the seamless functioning of the Nairobi office, handling logistics, arranging travel, supervising supply management, and fostering an environment that enables the team to operate productively on a daily basis. Additionally, you will assist in executing key HR administrative functions, such as coordinating onboarding and offboarding processes, managing benefits administration, maintaining HRIS records, and tracking contracts, among other responsibilities.
What you will do:
The role entails overseeing the daily operations of the office, ensuring efficient workflow and administrative support. Key responsibilities include managing correspondence, maintaining records, coordinating meetings, and handling office supplies. Proficiency in Microsoft Office Suite, exceptional organizational skills, and strong communication abilities are essential. Additionally, a keen eye for detail, the capacity to multitask, and the ability to work independently are required. Prior experience in an administrative capacity is preferred.
Oversee the daily operational management of the office, including procurement of supplies and equipment, optimization of office space utilization, and coordination of logistics to guarantee prompt delivery.
Assist in organizing and facilitating office events and staff meetings.
Serve as an intermediary connecting Human Resources, Procurement, Operations, and Finance to facilitate office-related activities.
Serve as the primary liaison for guests and external collaborators upon their arrival at the office.
Maintain the seamless functioning of the office environment on a daily basis.
HR Operations Support professionals provide essential administrative and operational assistance to the HR department, ensuring smooth execution of daily tasks. They oversee employee records management, process payroll and benefits administration, and assist with recruitment activities. Additionally, they handle compliance documentation, maintain HR databases, and coordinate employee onboarding and offboarding procedures. Strong organizational skills, proficiency in HR software, and meticulous attention to detail are required. Excellent communication and problem-solving abilities are also necessary to address employee inquiries and resolve issues efficiently.
Provide support for employee onboarding and offboarding initiatives by managing documentation, configuring systems, and collaborating with supervisors to ensure smooth transitions.
Responsibilities include managing contract renewal processes, such as monitoring critical deadlines, compiling necessary documentation, and coordinating follow-up actions to ensure timely renewals.
Provide support for benefits administration, including medical insurance, FIBA, pension, and HELD, while maintaining precise record-keeping.
Responsible for maintaining and updating HR records within the HRIS (Personio) while ensuring adherence to all statutory requirements.
Provide support for payroll documentation and assist HR in monitoring performance metrics.
Ensure diligent follow-up and seamless coordination across all relevant parties to maintain project momentum and achieve desired outcomes.
Monitor office and HR tasks diligently to verify their prompt and accurate execution.
Maintain ongoing communication with staff, management, and external stakeholders to facilitate seamless office operations and human resources activities.
Provides comprehensive administrative assistance to ensure efficient office operations, handling diverse tasks such as correspondence management, scheduling, data entry, and document preparation. Responsible for maintaining organized filing systems, coordinating meetings, and liaising with internal teams to streamline workflows. Requires proficiency in office software (e.g., Microsoft Office Suite), exceptional organizational skills, and the ability to prioritize tasks in a fast-paced environment. Strong communication and problem-solving abilities are essential to support daily administrative functions.
Provide support in the compilation, organization, and submission of documents, as well as the preparation of reports.
Support the HR department in implementing operational projects and enhancing existing processes to drive continuous improvement.
What you should bring:
A bachelor’s degree in Human Resources, Business Administration, or a closely related discipline is required.
Seeking candidates with a minimum of three to five years of experience in office administration or human resources administration.
Seasoned professionals with a track record in technology startups, non-governmental organizations, or similarly dynamic settings will appreciate the value of agility and rapid adaptation in driving impactful outcomes.
Driven by a commitment to leveraging your expertise for meaningful societal change, you seek opportunities to contribute to initiatives that foster positive transformation and advance collective well-being.
You thrive in a dynamic, hybrid role that blends people-focused initiatives with administrative oversight, avoiding the constraints of a conventional HR position while embracing the diverse challenges of managing both talent and operational functions.
Exceptional organizational abilities, adept multitasking, and refined time management skills are essential to this role.
Effective verbal and written communication skills, along with the ability to build and maintain strong professional relationships, are essential.
Demonstrated expertise in human resources management systems, including but not limited to Personio or comparable platforms, in addition to advanced proficiency in Microsoft Office, Google Workspace, and digital collaboration tools like Slack.
Demonstrates meticulous attention to detail while proactively identifying and resolving issues to advance projects autonomously.
You demonstrate reliability and accountability by consistently fulfilling commitments, adhering to deadlines, and taking full ownership of your work and its results.
Adaptability to rapidly changing priorities in an agile setting while maintaining focus and sustained productivity is essential.
What we offer:
Collaborate with a highly skilled and driven team spanning Kenya, Nigeria, and Germany, playing a pivotal role in addressing the worldwide learning crisis.
A robust financial foundation is provided, offering the stability and support required to achieve peak performance.
We foster an inclusive culture that values open communication and encourages constructive feedback, fostering mutual development and continuous improvement among team members.
Qualifications
BA/BSc/HND
Experience Required
3 - 5 years
