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  • Administrative Assistant

    Administrative Assistant

    Responsibilities

    Human Resources Management  Initiates, reviews, processes and follow-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training ensuring consistency in the application of UN rules and procedures.
    Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
    Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
    Monitors staffing table and prepare relevant statistical data/charts. Budget and Finance
    Assists in the preparation and review of financial and human resource proposals/requirements.
    Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement. • Monitor expenditures and compares with approved budget; prepares adjustments as necessary.
    Assists managers in the elaboration of resource requirements for budget submissions.
    Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures
    Prepares or customizes financial reports from Umoja system generated reports.
    Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. General Administration • Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters. 

    Education

    High school diploma or equivalent is required.

    Work Experience

    A minimum of seven (7) years of experience in administrative services, human resources, finance or related area is required.
    The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level university degree or higher.
    Experience working with the Enterprise Resource Planning (ERP) system, preferably Systems Applications and Products (SAP), is desirable.
    Experience in coordinating and monitoring of programmes / projects activities is desirable.
    Experience in the United Nations System or other comparable international organization is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Apply via :

    careers.un.org

  • Data Analyst

    Data Analyst

    Specific tasks and responsibilities

    GEF-UNEP team capacity building on standard templates (workplans, budgets, supervision plans) found in the Climate Mitigation Unit GEF medium and full-size portfolio.
    Develop videos and visualizations charts to facilitate Executing Agencies capacity building on systems and templates used by CCM unit;
    CCM Unit team and PPG consultants’ capacity building on the new GEF-8 CCM project design annexes excel tool;
    Systematizing a data collection structure that is implemented as a part of the existing processes and provides outcomes from the inputs received;
    Propose a process using MS planner to track indicators and manage Finance team requests;
    Improvements for CCM Programme and Finance Dashboard, including complementary visualizations and integration with the new data collecting structure and other systems (UMOJA, MS planner, GEF CO PIR platform);
    Document the data structure architecture, including connections involved, the relevant information flows, roles and responsibilities of each member (technical / administrative); • Coordinate the completion of the process manual, including description of roles, responsibilities and step-by-step instructions for each process;
    Develop inputs for team retreats;
    Refine CCM team’s key performance indicators and develop dashboards to track these indicator against agreed targets;
    Develop proposals and implement improvements to CCM finance team analysis and approval of executing agency financial reporting;
    Review data input and data mining procedures for the finance and program dashboards to reduce duplication and increase on timeliness, accuracy and efficiency. • Implement a new folder structure.

    Qualifications/special skills

    Advanced university degree in one of the following fields is required: Engineering, Environmental Sciences, Environmental Management, Environmental Policy, Computer Sciences, Management or in a related field is required
    A first level degree with an additional one and a half years of qualifying experience may be accepted in lieu of an advanced university degree.
    Minimum one and a half years’ experience in VBA, SQL, Microsoft Power Platform (Power BI, Power Automate and Power Apps) and Enterprise Resource Planning (ERP) (minimum one and a half years) is required.
    Experience in working with countries or international organizations in the preparation of data management and assessment tools is required.
    Familiarity with the policies and guidelines of the GEF and UNEP is desirable.
    Experience in the development and structuring of project and portfolio monitoring tools, workplans, budgets, and reporting trackers for projects from multilateral agencies, such as the Green Climate Fund, the Global Environment Facility, or the Adaptation Fund, is desirable.

    Apply via :

    careers.un.org

  • HR and Administration Manager

    HR and Administration Manager

    This role requires the job holder to be proactive as well as reactive to situations and is by nature confronted with extreme pressure. One of the main objectives is that appropriate and precise actions are taken to create value for both internal and external stakeholders.

    KEY DUTIES & RESPONSIBILITIES

    Human Capital Management:

    Recruitment & Onboarding:

    Develop and execute recruitment to attract, hire, and retain talent.
    Manage job postings, screen resumes, coordinate interviews, and extend job offers.
    Conduct background checks and ensure new hire paperwork and compliance documents are completed.
    Oversee the onboarding process, ensuring smooth integration of new employees.

    Employee Relations:

    Act as a point of contact for employee inquiries and concerns, resolving issues in a professional and confidential manner.
    Assist in performance management processes, including setting objectives, performance reviews, and handling disciplinary procedures.
    Foster a positive work environment and support employee engagement and retention initiatives.

    Policy & Compliance:

    Develop, implement, and update HC policies in compliance with local labor laws and best practices.
    Ensure compliance with company policies, employment laws, and regulations.
    Manage employee records, benefits, and leave administration (e.g., health insurance etc.).

    Training & Development:

    Identify training needs and coordinate professional development programs for employees.
    Plan and conduct employee orientation and management training sessions.
    Assist in the development of career growth programs and initiatives.

    HR Metrics & Reporting:

    Maintain and analyze HR data, providing regular reports on key metrics (e.g., turnover, absenteeism, etc.).
    Monitor workforce trends and advise management team on staffing needs.

    Office Management:

    Office Operations:

    Oversee the daily operations of the office, including administrative support, office supplies, and general maintenance.
    Ensure a well-organized, clean, and efficient office environment.
    Manage office budget, expenses, and supplier contracts (e.g., office supplies, cleaning services, equipment maintenance).

    Facilities Management:

    Coordinate office facility maintenance and repairs with relevant service providers.
    Oversee office space planning and logistics (e.g., seating arrangements).

    Welfare Planning:

    Organize company-wide events, such as team-building activities, staff meetings, and celebrations.
    Plan and manage logistics for office-related events, ensuring smooth execution.

    Health & Safety Compliance:

    Ensure the office complies with health and safety regulations, conducting regular checks and audits.
    Manage emergency response procedures, including training staff on safety protocols.

    QUALIFICATIONS, SKILLS, AND OTHER PREREQUISITES

    5+ years of work experience in a similar role.
    Degree in Human Resources or related.
    Good knowledge of HR Policies, local labour laws and best practices.
    Strong analytical thinking and problem-solving skills.
    Well-organized, detail-oriented, ability to multi-task and work under tight deadlines
    Ability to work independently.
    Excellent written and verbal communication skills.
    Proficiency in all Microsoft products.
    Valid HR Practising license.

    Apply via :

    www.linkedin.com

  • Automation and Control Technician Maintenance Planner

    Automation and Control Technician Maintenance Planner

    About the Job

    Detailed responsibilities include:

    Programming, installing, maintaining and replacing automation systems on key equipment and facilities.
    Troubleshooting and repairing non-functioning components of the automation system.
    Periodically reviewing automation systems on equipment and facilities and recommending upgrades where necessary.
    Creating blueprints for new automation systems, making improvements to existing ones and using computer-aided design (CAD) software to turn these plans into a functional reality.
    Ensure reliability of automation systems by performing autonomous, preventive, condition based and predictive maintenance on them.
    Conduct root causes on all major failures of the automation system.
    Ensure optimal stock of automation spares is maintained, and, in liaison with maintenance planner, ensure timely replenishment of the spares to prevent machine stoppages.
    Any other duty as may be assigned from time to time

    Minimum Academic Qualification and Experience

    Diploma in Electronics, electrical engineering, instrumentation and control engineering, communication engineering, mechatronics and related disciplines.
    Additional training and certification on programming (of PLCS, VFD’s etc.)
    At least 5 years’ experience gained from a busy manufacturing facility.
    High level of technical aptitude – exceptional knowledge of industrial control systems, programming, electromechanical systems, pneumatic systems, hydraulic systems etc.
    Proficiency in electrical design, diagnostic and testing software.
    Exceptional analytical and problem-solving abilities.
    ·Excellent communication and collaboration skills.
    Great organizational and time management abilities

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Per Bookings & Customer Relations Senior Officer

    Per Bookings & Customer Relations Senior Officer

    Job objective

    The Bookings & Customer Relations Senior Officer (PER Exports) is responsible for managing customer interactions, processing bookings, and providing comprehensive support to ensure customer satisfaction and retention. The role involves coordinating with the various departments to ensure smooth logistics operations, addressing customer inquiries and issues, and maintaining accurate records for bookings and related transactions.

    Your tasks and responsibilities:

    Regularly make online bookings for carriers based on customer needs, both short-term and longterm.
    Prepare and share weekly booking sheets (with AWBs) 2-3 days before shipping dates.
    Update and distribute final daily booking sheets, highlighting any changes for the operations team.
    Process, confirm, and coordinate daily/weekly bookings from customers.
    Communicate with carriers to secure space and inform all parties of any changes promptly.
    Work closely with operations teams to ensure smooth execution of daily plans.
    Coordinate with documentation teams to prepare accurate shipment documents and pre-alerts.
    Send requested rates to customers, follow up, and convert them into business opportunities.
    Oversee shipment movements from origin to destination and provide regular updates to ensure customer satisfaction.
    Inform airlines of claims, provide relevant documents, and follow up according to standard procedures.
    Manage and reconcile waybill stock to maintain accuracy.
    Collaborate with various teams to meet all customer operational requirements.
    Create bookings using the CONSOL module and import flights from global schedules.
    Manage specific shipments by updating agents and shipment types.
    Manually update flight arrival times for unsynchronized systems.
    Ensure timely invoicing and auto-rating for all shipments.

    Your profile:

    Diploma in a business-related field.
    CW1 (Cargo Wise), IATA Air Cargo, and customer service/air cargo qualifications.
    At least 2 years of experience with good understanding of airline systems.
    Proficient in MS Office and computer skills.
    Strong attention to detail and organizational skills.
    Excellent communication and problem-solving abilities.
    Ability to multitask, prioritize, and work under pressure in a team

    Apply via :

    r.mugure@tradewinds-logistics.com

  • Marine Carbon/Biodiversity Impact Monitoring Contractor

    Marine Carbon/Biodiversity Impact Monitoring Contractor

    Job description:

    The Contractor will be instrumental in advancing NATURAL STATE’s (NS) goal to scale our impact monitoring systems to the marine realm. By researching and advising on state-of-the-art impact monitoring and best practices for the regenerative Blue Economy, the consultant will provide expertise and recommendations on current carbon and biodiversity methodological gaps that limit the scalability and growth of blue nature-based solutions (NbS). 
    Working with the Head of Marine Strategy, this role will focus on supporting the delivery of an impact monitoring framework for two Blue Economy projects (mangrove, seagrass plus algae focus) in Kenya, as well as the Natural State’s strategy to fill current impact monitoring gaps and create methodologies that are cost-effective, robust, and scalable for the Blue Economy markets. 

    Key Deliverables:

    Blue Economy Pilot Projects:

    Support the Head of Marine Strategy in conducting a monitoring needs assessment (gap analysis) for two Blue Economy projects on the Kenyan coast.
    Provide technical support and recommendations on how to fill gaps and improve impact monitoring for the two Kenyan pilot projects. 
    Support the Head of Marine Strategy in producing key documentations (gap analysis report, standardized impact monitoring framework, final report). 

    NS Marine Strategy:

    Research and provide advice on state-of-the-art impact monitoring and best practices in interventions for blue Nature Based Solutions (NbS) projects globally (focus on mangroves, seagrass and seaweed). 
    Identify, and participate in meetings with, marine impact monitoring experts with the aim of broadening the NS knowledge base of existing methodologies, key global players, and potential partners. 
    Provide technical recommendations for NS Marine Strategy on how to adapt our impact monitoring solutions to the marine biome by improving on existing methodologies, filling global gaps, and integrating new technologies into the NS Impact Monitoring Portal.

    Required Qualifications:

    Minimum master’s degree in marine ecology, environmental science/ conservation (or similar).
    Technical expertise in mangroves and/or seagrass restoration and impact monitoring methodologies.
    More than 5 years’ work experience in the field of marine conservation/marine habitat restoration.
    Understanding of cutting-edge impact monitoring technologies. 
    Excellent research skills. 

    Compensation:

    A competitive salary will be offered, commensurate with experience and qualifications.

    Interested and qualified candidates should forward their CV to: recruitment-ke@naturalstate.org using the position as subject of email.

    Apply via :

    recruitment-ke@naturalstate.org

  • Procurement Consultant

    Procurement Consultant

    We are seeking a motivated and detail-oriented Procurement Consultant with at least 2 years of experience to join our team. The ideal candidate will have a strong background in procurement processes, supplier management and eProcurement. Our mission is to streamline procurement processes, enhance efficiency, and provide strategic support.

    Key Responsibilities:

    Strategic Procurement: Develop and implement procurement strategies that align with clients’ objectives and industry best practices.
    Supplier Management: Identify, evaluate, and manage suppliers to ensure optimal performance and value. Foster strong relationships to drive continuous improvement.
    Tender Management: Oversee the preparation, evaluation, and submission of tenders, ensuring compliance with all relevant regulations and requirements.
    Market Analysis: Conduct market research to identify trends, opportunities, and potential risks. Provide insightful recommendations to clients.
    Process Improvement: Identify and implement process improvements to enhance procurement efficiency and effectiveness.
    Compliance: Ensure adherence to all legal, regulatory, and company policies and procedures.

    Qualifications:

    Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
    Professional certifications (e.g., CIPS, CPM).
    Proven experience in procurement, supply chain management, or a similar role.
    Strong understanding of procurement processes
    Excellent negotiation, analytical, and problem-solving skills.
    Ability to manage multiple projects simultaneously and work under tight deadlines.
    Strong communication and interpersonal skills.
    Proficiency in procurement software and Microsoft Office Suite.

    Apply via :

  • Project Officer

    Project Officer

    We are seeking a dynamic and creative Project Officer to join our team. The overall pur- pose of this role is to plan, assign and track projects throughout their life cycles in liaison with the team to ensure timely execution and delivery to the client.
    The ideal candidate will possess a strong background in organizational and team manage- ment skills. Will have a passion for branding, with the ability to seamlessly integrate these skills to deliver visually stunning and impactful branding Products.

    MINIMUM REQUIREMENTS

    Bachelor’s degree in Interior Design or a related field.
    3+ years of experience in branding or marketing, with a focus on interior design. Strong understanding of branding concepts, principles, and best practices.
    Excellent project management skills, with the ability to manage multiple projects simultaneously.
    Creative and innovative thinking, with a strong eye for design and a passion for newtrends.
    Strong communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders.
    Experience working in the wood/steel fabrication industry or a related field is a plus.
    Ability to uphold a professional demeanor.

    Submit your CV with the subject line: Project Officer to recruitment1@woodnorkgreen.co.ke Deadline for application: 16th January 2025

    Apply via :

    recruitment1@woodnorkgreen.co.ke

  • Community Digital Champions- Mandera Community Digital Champions- Busia

    Community Digital Champions- Mandera Community Digital Champions- Busia

    The Community Digital Champions will cascade the ICT Authority’s (ICTA) Foundational Digital Skills curriculum to the community level. 

    Key Responsibilities:

    Training and Facilitation: Deliver high-quality training to the community on the ICTA Foundational Digital Skills curriculum through person to person sessions. 
    Capacity Building and Mentorship: Train Community members on foundational ICT skills and provide ongoing support to the community.
    Monitoring and Reporting: Track the progress of community sensitization, provide regular updates to the project management team, and assist in the evaluation of the impact and effectiveness of the training program through reporting tools and feedback mechanisms.

    Qualifications and Experience:

    KCSE D+ and above. Candidates with a certificate in Information Communication Technology from a recognized institution will have an added advantage.
    Committed to dedicating time to attending the training.
    Have the ability to deliver Foundational Digital Literacy Skills to at least 100 people and soon after training largely on a face-to-face and one-to-one basis .
    Have access to stable internet.
    Possess or have access to a digital device (smartphone, tablet, or laptop) for training purposes
    Able to speak and understand the common dialects of their region in addition to English and Kiswahili.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Controls and Compliance Lead

    Controls and Compliance Lead

    Purpose of Role:

    The position holder will be responsible to develop, implement and monitor Logistics controls for EABL-Kenya and support the Leadership Team in understanding the key value drivers of the department and identify new sources of value for the future.

    Accountabilities

    Implement Logistics and Supply Chain controls and validate their effectiveness regularly.  
    Implementing the KBL Logistics controls and ensuring that key performance indicators are achieved.
    Working closely with the Warehouse, Transport, Inbound Logistics and Customer Service in design Control Design analyses, to effectively operate the function’s controls framework.
    Design and regularly review the Standard Operating Procedures, Develop the Design Analyses that will ensure effective adherence to the logistics controls and compliance framework.

     Experience / skills required:

    Qualifications and Experience Required:

    Qualifications:

    Degree B Commerce; BBA; Marketing or the Equivalent.
    Supply chain and Stock reconciliation knowledge.

    Experience:

    2-3 years hands-on experience in finance/Supply chain preferably in an FMCG manufacturing environment.
     Conversant with SAP, WMS, TMS, CT, Calibra etc
    Experience in supply chain management /Logistics operations is an added advantage.
    Good Team working ethics.
    Numerate and ability to apply KPI’s to drive performance management at all levels.
    High degree of interpersonal skills

    Apply via :

    diageo.wd3.myworkdayjobs.com