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  • Senior Finance Coordinator (Controls and Compliance)

    Senior Finance Coordinator (Controls and Compliance)

    ROLE PURPOSE

    The job holder has overall responsibility of the Financial Accounts function, and partly support the budgeting and Reporting function. They will also be responsible for ensuring best in class financial controls and management at field office and national level – including capacity building; implementing efficient & effective processes; improving and ensuring compliance with internal control systems.

    In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

    KEY AREAS OF ACCOUNTABILITY

    Financial systems and procedures

    Assist the Director of finance in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with SCIs finance Policy and good accounting practices
    Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.
    Ensure that all financial transactions are fully supported and that they are all captured in AGRESSO on a daily basis; make sure that regular backups are taken and stored off site.
    Prepare monthly and quarterly financial diaries for both AGRESSO and sub-office finance systems and ensure its strict adherence to the HQ deadlines
    Maintain and ensure the integrity of the SCI’ computerized accounting systems and liaising with Regional Finance Team for any required support

    Financial records and transactions

    Carry out sensibility and control checking before and after posting sub-office transactions into AGRESSO. 
    Follow up HQ transactions from London and make sure that all are processed in the time and accurately

    Financial reports

    Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to head office
    Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis and ensuring that year-end accounting procedure are met consistently and that any discrepancies are reported to the Director of finance.
    Responsible for the monthly Financial report (MFR)

    Financial and system controls

    Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts
    Ensure that systems are put in place to assure document security for a complete audit trail from the AGRESSO records to supporting documentation and vice versa. 
    Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure the security of staff.
    Ensure payroll is completed on time and accurately, with robust controls in place.
    Ensure timely and accurate filing for all statutory deductions including International staff taxes.
    Ensure proper reconciliation of Terminal grants, annual leave, medical and other provisions.
    Ensure bank and cash reconciliations are carried out on timely and accurately and filed appropriately
    Lead the month end and year end processes for the Country office ensure proper filing of the returns both Internally and externally.

    Audit and Compliance function 

    Lead on annual statutory audits and the financial component of donor audits. Key focus on proactive financial controls, management and supporting documentation in order to ensure 0 disallowances.
    Timely filing of audited financial statement with Public Benefits Organization of Kenya.
    Keep track of statutory and donor specific audit requirements and coordinate closely with awards to initiate required audits on time.
    Lead in managing audit process with External Auditors ensuring smooth audit and provide all documents required by Auditors as and when needed
    Ensure proper soft and hard archiving system is in place in finance as per SCI policies and procedures 
    Plan and conduct internal audits for all Sub recipients and field offices with the coordination of the Internal Auditor
    Participate in Audit Entry and Exit meetings and ensure recommendations have implemented before the next audit.

    Staff Leadership, Mentorship, and Development

    Ensure appropriate staffing and efficient & effective organisation design within the Financial Accounting Function.
    Ensure that all staff understand and are empowered to perform their role.
    Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
    Recruitment, training, and professional development of team as part of the wider staff development strategy. 
    Performance Management : 

    Effective use of the Performance Management System including the establishment of clear, measureable objectives; ongoing feedback; periodic reviews; and fair and unbiased evaluations;
    Coaching, mentoring and other developmental opportunities;
    Recognition and rewards for outstanding performance;
    Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans 

    QUALIFICATIONS AND EXPERIENCE

    BA Degree in Finance and Accounting, Business Administration, or other relevant discipline.
    Chartered Accountant (CPA, ACMA, ACA, ACCA) strongly recommended.
    Minimum of 5 years management experience in a corporate, audit firm or an NGO environment, of which three at a middle management level within a finance department
    Strategic mind-set with the ability to lead, inspire and achieve results in a challenging context
    Excellent inter-personal skills and able to communicate with diverse set of stakeholders
    Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy to understand manner
    Solutions focused with ability to identify weaknesses and drive continuous improvement
    Ability to prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines
    Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff.
    Self-starter who is willing to go the extra mile to get the job done
    Excellent understanding of business and financial planning including strategic modelling.
    Excellent understanding of financial systems, controls and procedures.
    Excellent understanding of computerised accounts packages, Excel, PowerPoint and Word
    A full appreciation of the value of co-operation, both internationally and within a team environment.
    Understanding of Save the Children’s vision and mission and a commitment to its objectives and values.
    Written and verbal fluency in English

    Desirable

    4 years within the NGO / charities sector or Audit firm
    Experience of working in an emergency context.
    Understanding of major donor compliance regulations (USAID, Dfid, ECHO, OFTA, etc)

    Apply via :

    hcri.fa.em2.oraclecloud.com

  • Banquets Supervisor Chef De Partie Night Auditor

    Banquets Supervisor Chef De Partie Night Auditor

    To oversee every stage of any kind of banquet gathering, Organize things every single day. A banquet supervisor should supervise the banquet and make sure that the banquet personnel comply with all departmental policies and service standards. Throughout the banquet function, serve as the only point of contact for the banquet host.

    MAIN JOB RESPONSIBILITIES:

    Oversee both on- and off-site catered events.
    In charge of arranging the event’s cuisine and bringing attention to detail in the function area.
    In charge of keeping the banquet halls, storage areas, and work areas sanitized and clean overall.
    During the designated shift, you are in charge of making sure that all of the banquet and catering section’s furniture, equipment, and fixtures are used properly and are in good functioning order.
    In charge of continuously carrying out the banquet and catering service’s operating processes and service requirements.
    Ensure that customers’ demands are satisfied and deliver exceptional customer service.
    Offer original and imaginative suggestions to improve group experiences and meetings.
    should have extensive knowledge of the preparation and presentation of food and beverages.
    Throughout your service, keep an eye on team members and events.
    Assist the banquet servers in setting up the tables and decor.
    Know everything there is to know about forthcoming and current events.
    Respond promptly and effectively to complaints from employees and clients.
    Work together with the sales & marketing and kitchen departments.
    Staff scheduling for the banquet, creating a weekly task plan that aligns with the event’s activities, and managing labor for the month.
    Help the banquet manager with performance management, scheduling, and training.
    Organize Transportation of food and equipment to offsite catering events.
    Responsible for monthly inventory, consumption spreadsheet and banquet staff .
    Responsible for ensuring sufficient operating guest supplies, beverage supplies and operating equipment for functions assigned.
    Speak with others using clear and professional language, and answer telephones using appropriate etiquette.

    Qualifications

    Minimum 2 years of experience in a busy banquet/event operation Hotel
    Diploma in Food & Beverage or related field
    Strong guest and employee interpersonal skills
    Guest experience centric
    Fluent in English

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    Use the link(s) below to apply on company website.  

    Apply via :

  • Safety Officer Management Trainee – Instruments Production Assistants – 3 Posts Environmental Assistant Technician (Mechanical) Technician (Electrical) Technician (Instrumentation) Artisan (Mechanical) Records Management Assistant Assistant Teacher

    Ref: ACFC/12/2024/001

    Terms of Employment (Permanent and Pensionable)

    Duties and Responsibilities

    Ensuring protection of all factory buildings and installations against lightning through earth resistance measurements within schedule.
    Ensure efficacies of mild steel tanks and pipes by checking the thickness for purposes of performing predictive maintenance to avoid collapse.
    Organizing for pest control programs to control malaria infections and other pests whose effects can impact on food safety negatively.
    Managing occupational incidences through sensitization on use of PPE’s and providence of 1st aid facilities.
    Ensuring compliance to legal requirements in line with occupation Health and Safety Act (OSHA) of 2007.
    Ensuring regular fire drills, creation of awareness, condition monitoring of machines and installations so as to ensure both safety and compliance to correct limits.
    Carry out risk assessment prior to issuing permit to work.
    Ensure induction of visitors and other stakeholders.
    Welding of bulk volume fermenter membrane and
    Keeping records.

    Requirements for Appointment

    For appointment to this grade, an officer must have:

    Bachelor’s degree in any of the following engineering disciplines: Instrumentation and Control Engineering; Mechanical Engineering; Manufacturing Engineering; Building Engineering or Industrial Technology.
    Proficiency in computer application; and
    Fulfilled requirements of Chapter Six (6) of the Constitution of Kenya.

    Key Competencies and Skills

    Strong analytical skills.
    Strategic and innovative thinking.
    Effective communication skills.
    Strong interpersonal skill.
     

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    Additional Requirements:Applicants will be required to submit the following documents: –Applications including detailed Curriculum Vitae (CV), copies of academic and professional certificates and testimonials, names, and addresses of at least three referees, two coloured passport size photos and a copy of National Identity Card should be sent to the undersigned on or before January 15, 2025.Only shortlisted candidates will be contacted.Resident Director & Chief Executive
    Agro Chemical & Food Company Limited
    P.O. Box 18 – 40107
    MUHORONI – KENYA

    Apply via :

  • Automation and Control Technician

    Automation and Control Technician

    Apply via :

  • Post Doctoral Scientist – Infectious Disease Modelling

    Post Doctoral Scientist – Infectious Disease Modelling

    Key responsibilities

    The Post Doc will have sufficient knowledge on vector-borne diseases, infectious disease modelling, and applied computing to enable him/her to lead the development of robust prediction models that balances the need for simplicity and accuracy. Despite this expectation, the post doc will have opportunities to develop his/her skills further through training, mentorship or any other relevant competency development activities. The Post Doc will work in a multidisciplinary team of local and international researchers, and s/he will:   

    set up research questions and analytical frameworks that will guide the development of dynamic models for studying transmission patterns of the vector-borne zoonotic diseases that have been prioritised for this work. The analytical frameworks will be developed in consultation with local and international partners and stakeholders
    develop process-based spatially explicit vector-host-pathogen mathematical or simulation models and link these with decision support frameworks where policy-relevant outputs such as dynamic risk maps are displayed
    apply statistical and computational methods to available primary and secondary data to generate input parameters for the dynamic models that will have been developed
    participate in webinars, conferences, journal clubs and stakeholder meetings where s/he will be expected to share research findings, lessons learnt, or new research leads based on the work s/he will be leading
    develop new research proposals in partnership with the project team members to extend the work s/he will be leading be given adequate opportunities to enrol for professional trainings to build their competencies on modelling and data science

    Requirements

    A doctoral degree in epidemiology, applied statistics or public health in the previous 5 years from an accredited college or university
    PhD candidates who are at the final stages of their program (e.g. awaiting graduation) will also be considered 
    Strong quantitative skills including statistical, systems dynamic, and simulation modelling
    Strong programming skills using the commonly used languages e.g. R, Python.
    A track record of publications. Higher weights will be allocated to publications where the candidate is the first author
    Excellent knowledge of the English language both in speaking and in writing.
    Experience on training and mentoring students, junior scientists or project partners
    Supervising the design and implementation of research projects

    Apply via :

    www.ilri.org

  • Underwriting Intern – Nairobi Underwriting Intern – Nyeri Underwriting Intern – Mombasa

    Underwriting Intern – Nairobi Underwriting Intern – Nyeri Underwriting Intern – Mombasa

    Job Ref. No: JLIL 287

    Role Purpose

    The role holder will provide support to the underwriting team at the branch level by assisting with the processing and data entry of new business applications. The role holder will work closely with agents to ensure timely and accurate data capturing, compliance with underwriting guidelines, and contributing to the seamless issuance of policies.

    Main Responsibilities

    Data Capturing. Accurately capture data for new business applications from agents into the underwriting system.
    Verify the completeness and accuracy of application details, ensuring adherence to required guidelines.
    Underwriting Support. Assist in the review of applications to ensure compliance with underwriting policies and guidelines. Provide preliminary risk assessments under the guidance of senior underwriting staff.
    Documentation Management. Maintain and organize new business application records and related documents.
    Ensure confidentiality and secure handling of client information.
    Customer Service. Act as a point of contact for agents at the branch to address queries related to new business applications. Collaborate with agents to resolve incomplete or unclear application details.
    Reporting and Updates. Provide regular updates on the status of new business applications to the underwriting team and branch management. Assist in preparing daily, weekly, or monthly branch-level reports on underwriting activities.
    Compliance. Ensure adherence to KYC, anti-money laundering, and insurance regulatory requirements during data capturing and processing. Highlight any non-compliant cases for review and action by the senior underwriting team

    Key Competencies

    Attention to Detail. Accuracy in capturing and reviewing application data.
    Analytical Thinking. Basic ability to assess and identify potential risks in applications.
    Communication Skills. Clear and effective communication with agents and internal teams.
    Time Management. Ability to prioritize tasks and meet deadlines in a fast-paced environment.
    Team Collaboration. Willingness to work in a team-oriented setting and support branch operations.
    Confidentiality. Maintain strict confidentiality of client and company information.

    Academic Background & Relevant Qualifications

    Bachelor’s degree in Insurance, Business Administration, Finance, or a related field.
    Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
    Knowledge of insurance principles and underwriting processes (preferred but not mandatory).
    A passion for learning and developing skills in underwriting and life insurance.

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    If you are qualified and seeking an exciting new challenge, please apply via Recruitment@jubileekenya.com quoting the Job Reference Number and Position by 10th January 2025. Only shortlisted candidates will be contacted.

    Apply via :

    Recruitment@jubileekenya.com

  • Digital Marketing Expert

    Digital Marketing Expert

    Handling our social media pages.
    Increase traffic and presence

    Interested and qualified candidates should forward their CV to: www.kenyahydraulics.com using the position as subject of email.

    Apply via :

  • Cost Accountant

    Cost Accountant

    RESPONSIBILITIES.

    Cost Monitoring and Analysis:

    Develop and evaluate cost standards for all departments.
    Verify and report unit costs for each department to identify variances.
    Collect and analyze data on operational costs to track spending and identify inefficiencies.
    Analyze production and operational costs to prepare accurate cost estimates for pricing and budgeting decisions.

    Budgeting and Financial Review:

    Collaborate with HODs to develop annual and quarterly budgets and budget forecasts, analysis, and reporting.
    Monitor budgets, ensuring alignment with operational and financial goals.
    Perform budget reconciliations to ensure accuracy and compliance.

    Audit and Reporting:

    Prepare detailed audit reports on cost performance and compliance.
    Investigate discrepancies in financial records. 
    Advise executives and upper management on cost strategies based on financial data insights.

    Advisory.

    Provide recommendations for cost reduction strategies and operational efficiency improvements.
    Collaborating with the HODs and Head of Finance to address significant budgetary variances and recommend corrective action in regards to the same.
    Develop strategies to reduce costs and study service/product pricing to ensure the best possible returns.

    Asset Management.

    Maintaining the company Asset register and ensuring accuracy on all asset files, i.e., relating to company and donor projects.

    Interested and qualified candidates should forward their CV to: jobs@takatakasolutions.com using the position as subject of email.

    Apply via :

    jobs@takatakasolutions.com