Archives: Jobs

Logistics / Security Manager

Location: Nairobi with frequent visits to the Somalia.
Responsibilities:

Technical Support

Organize and establish sound systems for effective and efficient oversight and management of ADRA Somalia Security, Procurement, Transport, Distribution, Vehicle Fleets, Assets management, warehousing and Inventory, in line with the relevant ADRA Somalia and donor procedures, budgets, time frames and compliance requirements.

Procurement

Liaise with other Project and Program Manager to develop procurement plans in line with donor expectations and ensure that all needs of the programs are acquired in an efficient and timely manner.
Processing of all local payments in liaison with the finance and in a timely manner ensuring to verify that all paperwork / documentation is complete and duly authorized before submitting for payment
Identify potential local sources of goods and services and recommending them for supply.
Maintain all logistics records, including an effective filing system for storing procurement documentation to enable tracking and auditing.
Ensure all staff in the field offices understand and follow ADRA Somalia Procurement policies and procedures.
Coordinate market surveys and creating a data base of various supplies.
Identify warehousing requirements and arrange physical facilities for storage for projects that require warehouse facilities.
Ensure systematic process of transporting items from suppliers/stores to field locations ,ensuring full control of movement and receipt of items/

Inventory/Asset management.

Establish and maintain a stock inventory management system, including stock control and detailed receipt/dispatch records; provide reconciled stock reports.
Ensuring ADRA Somalia assets are tagged and listed in the asset register at the time of procurement and a regular monitoring system is in place.
Coordinate in maintaining of inventory lists in field and Nairobi offices and facilitate disposal of all unused items.
Coordinate with project staff to ensure effective and timely release /dispatch of goods to field and project sites.
Ensure all the assets are insured both in Nairobi and Field offices.

Transport and Fleet Management

To adhere ADRA Somalia rules and regulations governing the management of vehicles
Ensure all ADRA Somalia vehicles are regularly serviced and maintained.
Ensure all those authorized to drive ADRA Somalia vehicles (formal drivers and other members) meet the standards and have up to date licences valid for the country of operation and are medically fit to drive.
Conduct or arrange additional training where necessary for local or expatriate staff to cope with the local driving conditions and type of vehicles.
To Ensure that all the necessary documents are available and up to date in the vehicle (insurance, logbook, import list, tool kit, spare parts, spare tyre, first aid kit and fire extinguisher)
Before any journey is undertaken to ensure that all persons aboard the vehicle understand the security guidelines for the related journey.

Security

Manages the development and implementation of general security policy, standards, guidelines and procedures to ensure ongoing maintenance of security. Physical protection responsibilities will include personnel, asset protection, workplace violence and accidents prevention and access control systems.
Provide and maintain necessary supportive equipment required to accomplish the mission of the department.
Inspects or directs inspection of premises to test systems, detect safety hazards and to ensure the safety rules are posted and enforced.
Notifies ADRA Somalia personnel and members of the senior management weaknesses and implements manuals outlining procedures for handling, storing, safekeeping and destroying classified documents and materials.
Interprets security release and directs subordinates in enforcing compliance such as issuance of security badges, photographing of employees and safekeeping of forbidden articles carried by visitors.
Assists in establishing operational procedures for activities such as fire prevention, natural disaster, accidents, incidents and emergencies responses, guarding physical property and investigation of accidents and incidents.
Conduct educational programs related to security issues in all the field and regional offices.
Maintain adequate records of all incidents, accidents and safety problems in accordance with standards and confidentiality of records.
Confers with senior management to formulate emergency policies, determine need for programs responses.
Spearhead the development of ADRA security plan as an organization and field regional offices.

Management and Coordination:

Lead and Motivate the Logistics teams in the field and ensure that they have clear objectives and receive meaningful feedback on their work.
Support field Offices in implementation of supply chain management.
Ensure appropriate team structures, clear division of responsibilities and Objectives.
Contribute to planning & proposal development ensuring context specific security considerations are included in the proposal.
Responsible for capacity building and appraisal of logistics staff both in Nairobi and Field offices.
Provide advice and support on logistics to Program staff whilst providing timely reports.

Qualifications/Experience

Bachelor of Commerce (Supply chain or procurement Management or Logistics Management) or business related degree from a recognized university.
Member of Professional body ie KISM or CIPS.
Minimum 10 years working experience with at least 5 in a Senior Management level in INGO.
Training in security administration.
Knowledge of procurement regulations for donors like EC, DFID, UN, USAID, SIDA and Norad regulations strongly preferred.
Be proficient in computerized procurement systems and strong spreadsheet skills.

October 23, 2024
National Gender Equality Strategy Consultant

Vacancy Number: CFA/IOMSO/001/2018
Position grade: External Consultant
Duty station: Nairobi, with frequent travel to Somalia
Appointment type: External Consultant
Position rated on: NO
Reports directly to: DDR Programme Coordinator
VACANCY-SPECIFIC INFORMATION
Estimated closing date:2 weeks
Estimated start date: ASAP
ORGANIZATIONAL CONTEXT AND SCOPE
In support of institutionalizing and mainstreaming gender equality and women’s socioeconomic empowerment, the Federal Government of Somalia’s (FGS) Ministry of Women and Human Rights Development (MoWHRD) has developed a draft National Gender Empowerment Strategy (NGES). To accomplish this, the MoWHRD consulted with various stakeholders including government officials, community representatives, women’s rights organisations, civil society organizations (CSOs) and international organizations. An implementation plan for the NGES has also been developed, identifying seven priority areas: (1) Economic Empowerment; (2) Health; (3) Education; (4) Political Participation; (5) Ending Violence against Women; (6) Women, Peace and Security; and (7) Access to Justice. As the NGES is set to be operational for a duration of ten years once passed, its effective and efficient implementation will require collaboration and cooperation of stakeholders at all levels.
IOM Somalia has implemented a series of programmes aimed at providing sustainable socioeconomic opportunities for youth at risk and ex-combatants, including women. These programmes deliver skills-based training, rehabilitation, and reintegration support to these vulnerable populations, as well as provide capacity building support to federal and regional governments. IOM Somalia has thus been provided funding by AfDB to support the development and design of a comprehensive strategy document, including action plan, on the NGES priority area “Economic Empowerment”, which will be attached to the NGES as an annex. The selected Service Provider will develop this strategy document. The annex will clearly but not exclusively:

Outline the current political, social, and economic context for women in Somalia;

Detail existing national economic legislation, particularly with a gender consideration;

Identify context specific and practical opportunities for enhancing women’s participation in the private sector and other approaches to expand income generation opportunities for women;

Identify reasonable and sustainable national targets for improving women’s economic empowerment as per a concrete theory of change;

Identify and categorize various stakeholders and assign responsibilities to them as appropriate.

To accomplish this, the Service Provider will conduct a range of activities including a literature review and field research on the socioeconomic background of Somali women and current women’s empowerment operations, as well as provide context specific analysis encompassing the economic, social, and political context. Furthermore, the Service Provider will facilitate independent and group consultations amongst national and international stakeholders, with an aim to reach general consensus on the final strategic document.
Finally, the consultancy will also include a capacity building component, with the Service Provider leading a thorough training for government officials and other stakeholders on the newly developed strategy document once it has been completed and approved. Training will take place in Somalia at locations to be determined.
Responsibilities and Accountabilities
The Service Provider agents will report directly to the IOM DDR Project Manager (PM) under the general guidance of the IOM DDR Coordinator. The PM will provide some relevant background documents to supplement the Service Provider’s research. Otherwise, the Service Provider is expected to be able to work independently and support themselves. The key tasks of the Consultant will include:

Comprehensive literature review of related materials;
Inception report outlining the proposed methodology, research tools, stakeholder engagement, etc.;
Mission report after completion of field visit to conduct research and consultations with stakeholders;
Annex on Economic Empowerment, attached to the NGES;
Pre-training report on proposed curriculum, methodology, and schedule;
Training for government and other stakeholders on the Annex;
Post-training report summarizing training activities, recommendations for future government activities, and outlining necessary follow-up items for IOM.
As needed, provide advice on gender consideration pertaining to other IOM Somalia DDR projects.

Deliverable and Associated Payment
Literature review and Inception report – 15% Mission report – 30% Draft of Annex on Economic Empowerment; Training presentation on the findings, Annex contents and implementation approach – 35% Training for government; post-training report; finalization of Annex on Women’s Economic Empowerment – 20%
Required Qualifications and Experience Education
Master’s Degree in gender studies, international development, political science, or a related field; PhD will be an advantage.
Experience – At least 8 years of organizational experience in gender policy development at the international level. Experience related to Somalia an advantage;

Proven experience providing capacity building training for government. Experience related to Somalia an advantage;
Superior research, analysis, and writing skills;
Experience collaborating with high level government officials;
Fluency in English is required; working knowledge of Somali a strong advantage.

Languages Required (specify the required knowledge) Advantageous
English- Fluent
Somali – Working knowledge
Competencies
The incumbent is expected to demonstrate the following competencies:
Accountability- Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA) Continuous Learning- Contributes to colleagues’ learning Communication- Actively shares relevant information Professionalism- Persistent, calm, and polite in the face of challenges and stress Teamwork- Contributes to, and follows team objectives

October 23, 2024
Planning Specialist, (P-4)

The incumbent of this position is responsible for supporting the programme planning, budgeting, contribution management and reporting function within the East and Southern Africa Regional Office (ESARO), and providing programme budgeting and contribution management support to 21 country offices.
How can you make a difference?

Provide technical support to ESARO and Country Offices in work planning including budget planning.
Manage and report on grant allocations andutilization, advising senior management and Regional Office Management Team on adjustments needed.
Provide technical support and quality assurance to programme reporting including donor reporting.
Support regional training events such as PPP, RBM, HRBAP and relevant network and RMT meetings.
Undertake country office support missions to ensure the quality of programme planning, budget and contribution management processes.
Provide support to programme planning functions to Regional UNCT, Regional Office and Country Offices, when required.
Supervise and manage team members involved in the planning, budgeting and reporting.

To qualify as a/an [champion or advocate] for every child you will have

Advanced university degree in Social Sciences or other related field.
Eight years progressively responsible professional work experience at the national and international levels in social development, management, monitoring and evaluation.
Fluency in English and another UN language required.

For every Child, you demonstrate
Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
This position is classified as “rotational” which means the incumbent is expected to rotate to another duty station upon completion of their tour of duty.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

October 23, 2024
Procurement Assistant

Applications are invited from qualified candidates for the followings position in Nairobi;
Under the direct supervision of Procurement Officer, the Procurement Assistant is responsible for the effective delivery of procurement services to the facility.
Reports to: Procurement Officer
Job Responsibilities

Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch by fax and messenger;
Assist the Procurement Officer in maintaining current up to date Procurement documents and Manuals.
Routing copying and circulation of quotes, bids and proposal for evaluation;
Researching pricing obtaining quotes locally on low value items;
Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.
Assist with managing the administrative process throughout the duration of the preparation of the all documentation until the award of the contract
Preparation of management information and statistical report;
Receive the approved requisitions by Head of Procurement and process the appropriate documents procedures for local purchases/Services/Contracts;
Check and classify the precedence of the requisition and process as priority setting of the material needed.
Process and appropriate document and forms for issuing the petty cash from the cashier;
Coordinate with requestors and make sure the right materials needed. Find out the sample of material to be purchased if necessary;
Provide purchased materials to the responsible receiving office and do all actions for completing the process.
Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
Perform other duties related field as assigned by supervisor.

Competencies

Able to uphold and respect procurement ethics and to conduct activities with integrity.
A team player who demonstrates patience, flexibility and honesty.
Be willing and able to meet tight deadlines and work long hours when required.
A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.
Be able to work in a multicultural environment.

Qualifications

A Bachelor’s Degree or Diploma in Procurement/Purchasing and supplies or a relevant field is an distinct advantage.
3 to 4 years of progressively responsible experience in procurement.
At least 1 year experience with a Medical facility is essential
Knowledge of Hospital procurement procedures is highly desirable
Good working knowledge of MS Office application (Word, Excel), email and able to easily navigate the Internet.

October 23, 2024
Finance Manager

They seek to hire a Finance Manager who will be Responsible for the overall maintenance of accounting books and systems. As such s/he will sanction all transactions posted in the accounting Management Information Systems.
Job Responsibilities

To ensure compliance with organizational and statutory financial policy requirements
Prepare monthly and annual reports & make recommendations for update of financial policy and procedures as necessary.
Responsible for CBK reporting and timeliness in returns submission.
In consultation with the CEO, maintain and operate bank accounts of the bank so as to ensure efficient management of the financial resources.
Forecast cash flow requirements and initiate interbank transfers to meet cash needs.
Prepare bank reconciliation statements to keep track of balances
In consultation with the CEO and heads of department, ensure preparation and maintenance of organization’s financial forecast and more particularly
Annual budget of the organization
Annual budget variance
Five year business plan
Responsible for the design of procurement policies and procedures as well as their enforcement.
To deal with rent commitments, office furniture/equipment, utilities, sanitation, security and transport.
Responsible for regular servicing of equipment and therefore will deal with external customers such as Auditors, banks, landlords, suppliers and service providers.
Perform any other relevant duties as may be assigned by CEO and Executive Committee

Job Qualifications

Hold a Bachelors degree in Finance, Accounts, Business Administration or related field.
Be a qualified Certified Public Accountant or its equivalent.
Have a minimum of three (3) years’ experience in a Finance Department in a bank or a financial institution regulated by Central Bank of Kenya (CBK), with proven track record.
Understand the Banking Act, the CBK Prudential Guidelines and general laws related to Banking.
High levels of professionalism and professional development.
Management and leadership ability: Have excellent interpersonal and people management skills.
Computer skills: Adept in use of Ms Word, Excel, Access, power-point, Internet and email.

Supervisory Responsibilities

Finance officer/assistant, Head office support and non-support staffs

Working Contacts

Internal- with all departments in the Head Office and the branch network.
External- Customers, suppliers, Government Institutions.

October 23, 2024
New Tailor

We are looking for a suitable candidate to fill the position of a tailor
Start date: immediately
Qualifications

form four certificate
Minimum 1 year working experience especially in an industry/factory
Be a team player
Be flexible

October 23, 2024
Supply Chain Management Assistant Driver Library Assistant Clerical Officer Housekeeper & Cateress Deputy Human Resource Manager Corporate Communications Officer Legal Services Manager Finance Manager

Scale M8:
Reference No. KMTC/QP- 23/ EAF/SS 11/ 2017
Job Responsibilities

Receiving and issuing and maintaining stores records;
Supervising attendants in the loading/unloading operations.

Qualifications

Have a Diploma in Supply Chain Management or its equivalent recognized institution
Be Proficient in Computer Applications; and
Fulfill the requirements of Chapter Six of the Constitution

go to method of application »

October 23, 2024
Logistics Specialist

Job description

To make sure that all import/ export transactions of the country s/he is responsible of are done safely without any legal risk, in accordance with company procedures and memorandums, with minimum cost and maximum speed;
To plan and organize the local transportation operations (from customs to warehouse, from warehouse to stores, from stores to warehouse and inter store transfers) in the related country within optimum time and minimum costs
To manage 3PL warehousing activities within optimum time and minimum costs
To execute and manage related daily orders in the system
To work in coordination with related parties (central allocation, store operations, suppliers and central logistics function) in order to coordinate and improve the total lead time from reservation to stores
To check and approve invoices from suppliers and to conduct mutually agreement process with Finance Teams
As being the first level responsible for country stocks; to follow up all stock movements, reconciliation with 3PL for both systematical and physical stocks and planning and organizing annual inventoriesTo plan the capacities in 3PL operation weekly, monthly and yearly in cooperation with related partiesTo prepare all related reportsTo follow up logistics internal KPI’s and SLA’s with suppliers, to apply penalty process with 3PLs if necessaryTo participate in supplier selection and process development projects

Required Qualifications:
Education and experience:

University Degree in engineering, international trade, logistics or economics field
Minimum 5 years of experience in Logistics, warehousing, import and export operations and/or Transport & Distribution.

Professional Know-How:

Fluency in English (written and verbal), knowledge of Turkish is an asset
Knowledge of Import / Export regulations and international agreements
3PL Warehousing management and order management experience is required
Advanced knowledge of MS Word, Ms Excel, Ms PP programs
Effective use of the IT systems, screens and reports
Quality and detail oriented
Ability to handle stress and pressure in the operations
Ability to work in a multinational/multicultural environment

October 23, 2024
Livelihood Project Supervisor- Mandera

Department: Kenya Program
Reporting To: Senior Project Officer
Staff Reporting: Field GSLA Promoters
Base Location: Mandera
Purpose **

Building sustainable livelihoods represents one of the broad based Programmes adopted by Islamic Relief in its institutional strategic plan.
The programme focuses on the poor and primarily rural communities with the aim of strengthening their access to resources in order to strengthen food security and income generation.
This post requires someone with experience working in or with community based enterprises and the ability to understand the constraints of early stage businesses. We are looking for someone who has strong written communication skills and financial analysis expertise, with the ability to engage stakeholders in the implementation of the project and generate quality regular internal reports. The successful candidate will need to understand and take on Islamic Relief’s values and commitment to pastoral communities’ economic empowerment. Lastly they will need to show strong self-awareness, inter-personal skills, and selfmotivation, with the ability to deliver results and work well under pressure and to be flexible in demanding situations.
The Project Supervisor will be responsible for the day to day engagement with the project implementation stakeholders in Mandera to ensure project results and realized in an effective manner as per the project documents and donor guidelines and expectations.Key

Responsibilities:

Project Administration and Operation
Implementation of the Youth Social and Economic empowerment project in accordance with the
project requirements and work plan.
Organize and execute youth development training as per the set activity work plan in collaboration with the line manager and the external experts.
Project Supervisor- Development Page 2
Monitor youth groups economic activities initiated through the project for technical advice and link them to other private sector players for partnership.
Work with youth training institutions to ensure that the targeted youths are enrolled for technical skills development training
Collaborate with local entrepreneurs and stakeholders to secure internship opportunities for youths graduating from technical skills development.
Build the business capacity of the targeted youths for easy access of available credit facilities for startup capital.
Work with local partners in advocacy efforts around strategic issues affecting youth livelihood in
Mandera and ensure youth participation in the county government processes.
Keep abreast of political, economic and social developments priorities in the area of operation and report the same to the line manager for appropriate action.
Identify existing and emerging challenges facing the youths in the target community and recommend suitable sustainable innovative approaches of addressing the gaps.
Link with other related interventions run by IRK in Mandera to ensure synergy and avoiding duplication of activities.
Work with the project staff in the development of other sustainable development Programmes appropriate for the target location.
Monitor and mentor the field GSLA promoters
Compile all projects monitoring information on a regular basis and documentation of lessons learnt from field visits and project activities.
Report regularly to the line Manager on general progress including learning, participation in project activities and other relevant matters.
Work closely with government department that are charged with youth agenda both at the county and the national government level in Mandera.
Maintain service-oriented culture to achieve service excellence objective.2. Training/Meeting/ Forums
Prepare and conduct community sensitization forums/meetings with community youth leaders and other opinion leaders.
Document lessons learned from training activities, community meeting and assist in preparing training reports
Represent IRK in Youth Livelihood forums in the assigned area.
Participate in Youth Advocacy forums in Mandera County.3. Design, Monitoring and Evaluation activities
Participate in the development of appropriate tools for monitoring and reporting include Detailed implementation plans (DIPs) and M&E Plans.
Participate in regular lessons learned feedback sessions with the project teamEssential Skills & Qualifications:
Advanced Diploma on Entrepreneurship related field, Development studies, economics or any other related fields. A Bachelor’s degree in similar fields will be an added advantage.
Project Supervisor- Development Page 3
Minimum of at least Three years’ experience in sustainable livelihood, vocational training and enterprise development Programmes targeting youths.
Vast experience in youth livelihood Programmes –planning, implementation, monitoring, evaluation and learning.
Knowledge of the key issues/challenges and trends with regard to youths’ livelihood in pastoral communities.
Excellent command of the most common methodologies to identify, execute and monitor GSLA activities, with proven record of achievements;
Experience in the use of computers and office software packages (MS Word, Excel, etc) and
knowledge of spreadsheet and database packages.
Flexible, with ability to work and handle multiple tasks and meet strict deadlines
Ability to provide continuous input on the organization’s processes, implementation of new systems etc
Strong planning, organization and problem solving skills with ability to work hands-on, independently, and within a team
Strong communication (written & spoken) and interpersonal skills.
Ability to work on your own initiative as well as a part of a team.

October 23, 2024
Country Director – Somalia/land

Influencing the role of external actors to enable participatory, inclusive and accountable governance at state and federal levels.
The Country Director will provide overall leadership and direction to Saferworld’s work in Somalia, in line with our new organisational strategy (2017-2021) and Saferworld’s values and principles. The scope of the post falls into the following broad functions:

Organisational Leadership
Programme Leadership
People Management
Finance and Operations
Fundraising
Safety, Security and Risk Management

As a lead member of the country-level Senior Management Team (SMT), the post-holder will manage a team that can deliver and foster collective leadership. S/he will actively promote and support the country team to reflect and internalise Saferworld’s peacebuilding and conflict-sensitive values and principles through their work. The post-holder will cultivate a work environment that provides space for reflection and lesson learning.
The successful candidate will be a knowledgeable manager with significant proven experience at a senior level managing multi-thematic programmes in development and/or peacebuilding/conflict prevention. Extensive experience in leading, mentoring, and developing teams of staff with different backgrounds is a key element of this role as well as leading on effective and values-based partnership work between local organisations and communities.

October 23, 2024