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  • Records Management Assistant

    Records Management Assistant

    Reference: 9210-11N10078 Location: Karen, NairobiInternational Role: No – Only National applicants will be considered.
    To facilitate the Finance Group in maintaining proper records and filing.
    Major Responsibilities:

    Maintain proper and accurate filing of all finance documents.
    Facilitate both internal and external auditors
    Documents archiving
    Maintain Proper and accurate filing for all finance vouchers from the field
    Reconciliation of the field Digital files
    Digitization of files

    Qualifications

    A Degree in Records Management, Business Administration or a related study.
    Must demonstrate hands on experience of filling/documentation and familiarity with the various filling systems.
    A minimum of 2 years work experience in records management or related administrative roles
    Past experience in accounting computer packages, especially sun system
    Experience working in grant related programs.
    Good interpersonal skills and a team player

    Working Environment / Conditions:

    Work environment: Office-based
    Travel: 15% domestic/international travel required

  • Administrative Assistant

    Administrative Assistant

    Main Purpose of the Job:
    Providing front office service while preparing, maintaining and following up on reports and documentation for both the Consultancy business and the School to achieve BPC Africa strategic plan.
    Key Responsibilities

    Ensuring office presentation and readiness, receiving and attending to customers face to face, by phone or online while ensuring their comfort, safety and security while in our premises.
    Receiving, recording and sorting and distributing incoming post and organizing and sending outgoing post, including making follow up for action.
    Preparing accurate and timely correspondence, presentations, minutes of meetings and other documents as instructed and making follow up for action.
    Preparing and maintaining up-to-date records, spreadsheets and databases while organizing and storing paperwork, documents and computer-based information
    Preparing invoices and following up on payments while ensuring accurate filling
    Preparing statutory deductions ledger using invoices, office expenditure receipts and submitting to KRA and other bodies as directed.
    Understanding & driving uptake of BPC products & services to achieve business plan in line with performance targets Maintaining data spreadsheets on a daily basis and making weekly and monthly reports
    Office bookkeeping, managing and maintaining office petty cash
    Enhancing high standards of health and safety while ensuring relevant material availability, storage and issuance and supervising third party
    Ensuring routine compliance and up to payments for statutory compliance including display of required office and business license and maintain up to date approved lease agreements and contracts for the business
    Preparing Training and recruitment database as instructed, from time to time.
    Reconciling and providing timely and accurate monthly reports in all areas as directed.
    Identifying, implementing and benchmarking best practices in office management
    Implementing change initiatives to achieve desired business plans and culture

    Key Deliverables: Service Delivery, Customer Satisfaction, Quality and timely data input and information
    Competencies:

    Customer Service Management
    Time Management skills
    Communication skills
    Interpersonal skills
    Change management
    Information management
    Fluency in IT packages and applications
    Book keeping skills
    Customer Focus
    Accountability
    Candid
    Value Yielding partnerships

    Qualifications

    Higher Diploma in Business Administration/Management or equivalent
    At-least 2 years’ relevant experience

  • HR & Admin Internship Communication Internship Policy & Strategy Internship

    HR & Admin Internship Communication Internship Policy & Strategy Internship

    Job Description
    The programme aims at providing the youth an opportunity for on-the-job experience to build upon skills learned at school and for professional development hence, enhance their employability.
    Requirements

    Graduate in B.Com HR Option or Business Administration HR Option or Social Sciences with Diploma in HR

    Other requirements the successful Interns will be required to have in line with the Internship Policy and Guidelines for the Public Service:

    Valid certificate of good conduct
    Personal accident insurance cover for the internship period
    Copy of PIN certificate
    National Identity Card (ID) or copy of Passport
    Two (2) colored passport size photos
    Eligibility and Duration of Internship

    Be unemployed Kenyan graduates of degree and diploma programmes from recognized training institutions who have completed their degree courses and have not been exposed to work experience related to their area of study.
    The above positions are on a three (3) Month strictly nonrenewable contract. The individuals recruited shall be of high integrity and must satisfy the requirements of Leadership and Integrity set out in Chapter six (6) of the Constitution of Kenya.

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  • Chef

    Chef

    Job Description: Reporting to the Restaurant Manager. the chef will be responsible for all the kitchen operations, with a brigade of cooks and offering local and Modern Cuisine.
    Key Responsibilities:

    Plan menus for all food outlets in the restaurant.
    Schedules and coordinates the work of cooks and other kitchen staff to assure that food preparation is economical and technically correct and within budgeted labor cost goals.
    Approves the requisition of products and other necessary food supplies.
    Should be conversant with Food Safety Management System and/or other management systems.
    Ensures that high standards of sanitation, cleanliness and safety are maintained throughout all kitchen areas at all times.
    Establishes controls to minimize food and supply waste and theft.
    Safeguards all food preparation employees by implementing training to increase their knowledge about safety, sanitation and accident prevention principles.
    Prepares necessary data for applicable parts of the budget projects annual food, labor and other costs and monitors actual financial results; takes corrective action as necessary to help assure that financial goals are met.
    Consults with the Restaurant manager about food production aspects of special events being planned.
    Develops policies and procedures to enhance and measure quality; continually updates written policies and procedures to reflect state-of-the-art techniques, equipment and terminology.

    Qualifications:

    Diploma in Food Production or Culinary Arts from an accredited College
    Five years’ experience in a medium or large size reputable busy restaurant
    Knowledge of computer skills.

  • Sustainability Initiatives Officer Client Services Director

    Sustainability Initiatives Officer Client Services Director

    Reporting to: Manager, Corporate Services
    Job Summary: The KCIC ‘Sustainability Initiative Officer’ supports achievement of the objectives set out in the KCIC Sustainability Initiative.
    The role supports the delivery of key sustainability strategies, projects and programs while contributing to the development of new initiatives.
    Under the direction of the Clients Services Director, the jobholder is responsible for developing, planning, and managing programs and developing policies that will revolve around awareness creation, building and supporting networks and communities of practice, supervision of consultants and support for capacity building efforts, overseeing research, convening the initiative’s think tank and management of short-to-long term sustainability projects from time to time.
    The role will require a candidate who has a strong ability to develop key relationships to assist in assessing sustainability challenges and opportunities for action across diverse sectors and project portfolios.
    This role will focus on supporting the successful implementation of KCIC’s sustainability strategy pillars while providing transformational leadership in achieving key organisational goals through leading and building a high performing sustainability team.
    Success in this position is dependent on relevant technical expertise, strong project management and communication skills and ability to prepare and present technical reports.
    The ideal candidate will be able to negotiate, influence and consult with a wide range of stakeholders on various sustainability strategies and interventions.
    Core Duties and Responsibilities

    Develops long and short-term strategic plans, recommending policy and organizational changes needed to advance sustainability initiatives;
    Forms trusted and effective relationships and partnerships, and the manages such partnerships in a way that leads to mutual benefit in the implementation of sustainability programs and projects;
    Coordinate sustainability outreach programs – including but not limited to speakers, events, workshops, etc.;
    Tracks relevant information and available resources, staying up to date with the rapidly changing field through publications, memberships, electronic services as well as formal and informal networks;
    Oversees implementation of current internal sustainability programs such as, the KCIC Sustainability Policy;
    Develop reports or presentations to communicate the effectiveness of sustainability initiatives;
    Markets and promotes KCIC sustainability initiative’s efforts through communication platforms including: website content, newsletter development, brochures, social media, and other promotional materials and/or publications;
    Design and produce visually engaging materials for effective message communication in print, online, posters, marketing, etc.;
    Take lead on the process of policy making and government relationship with relevant government offices that have impacts to the sustainability initiative;
    Assesses & develop strategy to influence policy and produce relevant policy papers that have impacts on sustainability;
    Develops and implements external relation strategies to profile KCIC and the sustainability initiative to secure funding and enable policy development to support development and growth of initiative;
    Educate businesses and national/local government on the important role of sustainability principles and practices relevant to their business. Influence businesses to adopt the relevant sustainability principles and practices to their business operations in relation to SDGs and Paris Climate Accord;
    Manages the implementation and monitors progress of projects that improve the organization’s impact on Kenya’s sustainability agenda, with the intent to enhance environmental integrity, social equity and economic prosperity;
    Provides input to the Initiative’s sustainability vision and strategy based on current practices, technology and policy; provides guidance on best and next practice for projects in sustainability awareness creation and other sectors;
    Assess or propose sustainability initiatives, considering factors such as cost effectiveness, technical feasibility, and acceptance;
    Actively identifies and cultivates untapped opportunities to improve the programs within the sustainability initiative, through personal motivation to develop and enhance sustainable practices;
    Identify or procure needed resources to implement sustainability programs or projects;
    Create or maintain plans or other documents related to sustainability projects;
    Provide technical or administrative support for sustainability programs or issues;
    Researches best practices of sustainability;
    Suggests and implements management solutions to address new or on-going sustainability challenges within the organization and beyond;
    Serves as the initiative’s representative at conferences and meetings;
    Performs related duties and fulfils responsibilities as required;

    Requirements, Knowledge and Experience

    Master’s Degree or equivalent in Sustainability, Environmental Science, Development Studies, Social Sciences, Policy or Planning or related field.
    Five years of experience in project management especially donor funded projects or related experience within the specialty of the degree.
    Demonstrated dedication to sustainable practice, function, and lifestyle.
    Strong organizational, observational, research, and data collection skills.
    Knowledge of Sustainability theories, business practices, and local, national and global initiatives.
    Experience and skills at managing process projects, and cross-functional teams, and in facilitating group processes and meetings, as well as in change management.
    Highly motivated and self-directed, comfortable working both independently and as part of a team, willing and able to assume a high level of responsibility for a project from start to finish, show initiative to seize and develop new opportunities, and persistence with organizational change.
    Excellent communication and interpersonal skills, demonstrating tact and diplomacy to consistently interact effectively and flexibly with diverse groups of people including executive management, donors, government representatives, clients and the public is essential.
    Ability to work autonomously with a high degree of creativity and leadership skills.
    Ability to manage multiple projects at once by demonstrating effective resource and project planning, decision making, organizational skills and results delivery.
    Knowledge of the principles and practices of public/government organizations;
    Ability to prepare and present professional, comprehensive written and oral reports and recommendations.
    Ability to analyze and interpret and present data.
    Experience in multi-project management and reporting experience and preparation of reports for diverse audiences.
    Expertise in reporting frameworks including EU, UKAid and USAID.
    Experience in report writing and development of annual reports and impact, editing, development of infographics and supporting top level management in making sharp and impactful presentations for conferences and high level events.

    Other Competencies / Skills

    Demonstrated skills in project planning implementation and budgeting.
    Professionally interact with internal and external stakeholders, whilst building key relationships that will assist in positive outcomes.
    High level of relationship management skills to build relationships with key partners and stakeholders.
    Proven experience in managing projects.
    Ability to work independently, manage competing priorities, meet tight deadlines and handle multiple tasks.
    Handle the team and projects with a high-level of professionalism and diplomacy.

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  • Project Development Officer

    Project Development Officer

    Job Description
    The British Institute in Eastern Africa seeks to appoint a suitably experienced, self-motivated and skilled person to the post of Project Development Officer (PDO) in its Nairobi office on Laikipia road, Kileleshwa.
    This is a fixed term contract for one year in the first instance.
    This is a senior post reporting directly to the Director.
    The PDO will work to support the Director in the development and implementation of the BIEA’s strategic development programme.
    This aims to diversify the BILA’s income streams and to further BIEA’s strategic objectives, including strengthening policy making in and on the region; advancing Research Excellence in and on Eastern Africa; promoting internationalism through forging new forms of collaboration between scholars, civil society and policy makers; developing plans and coordinating projects to achieve these objectives.
    The PDO will lead in the development of new funding applications and income-generating projects, and will take responsibility for the implementation of these.
    He/She will lead the administration and management of the BIEA’s role in external partnerships and projects.
    Gross salary: 150,000 Kes/month + medical benefits.

  • Research Assistants

    Research Assistants

    Job Purpose: To assist in field data collection
    Job Responsibilities

    Timely abstraction of data from patients’ charts
    Verify quality of data by comparing abstracted data to source documents
    Ensure facilities have adequate data collection tools and request necessary supplies for the project
    Liaise with the health facility staff to ensure project activities are conducted as scheduled
    Providing project management team with regular feedback on field activities
    Other duties and responsibilities as may be assigned

    Job Requirements

    College diploma in nursing, health records or any health related field
    Experience working in a Comprehensive Care Centre will be an added advantage
    Ability to work independently and as part of a team
    Past experience in electronic data collection using Survey CTO/ ODK desirable
    Excellent organizational skills
    Good interpersonal skills

    Terms of Employment: Employment is on a one year renewable contract with a probation period for the first 3 months.
    Salary is negotiable within the appropriate grade depending on education, experience and demonstrated competency.

  • Human Capital – Senior Consultant

    Human Capital – Senior Consultant

    What impact will you make?
    Every day, your work will make an impact that matters, while you thrive in a dynamic culture of inclusion, collaboration and high performance. As the undisputed leader in professional services, Deloitte is where you’ll find unrivalled opportunities to succeed and realize your full potential.
    Main Purpose of Job
    The Senior Consultant, will join a team of experienced business psychologists and will work across East Africa in our Organisation Talent and Transformation Service Area within our Human Capital business. S/He will be responsible for incorporating data from multiple sources to draw contextualised, evidence-based and in-depth psychological insights to inform decision making in talent management and leadership development.
    What you’ll do

    Provide assessment services for talent management and leadership development;
    Provision of panel and individual feedback for selection and/or development purposes based on assessment results;
    Conducting skills audits for assessing behavioural and technical competencies to identify development gaps;
    Integrated psychometric report writing for selection and development purposes; and
    Proposal writing, client presentations and management reporting.

    Your role as a leader
    At Deloitte we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients, our people, and for society and make an impact that matters.
    Leadership / Behavioural Capabilities

    Living our Purpose – Acts as a role model, embracing and living our purpose and values, and recognizing others for the impact they make
    Influence – Influences clients, teams, and individuals positively, leading by example and establishing confident relationships with increasingly senior people
    Performance drive – Delivers exceptional client service; maximizes results and drives high performance from people while fostering collaboration across businesses and borders
    Strategic direction – Understands key objectives for clients and Deloitte, aligns people to objectives and sets priorities and direction
    Talent development – Develops high-performing people and teams through challenging and meaningful opportunities

    Required

    Masters’ degree in Industrial Psychology from a recognised University;
    Registered Industrial Psychologist; and
    Minimum of five (5) years’ relevant work experience.

    Our purpose
    Deloitte is led by a purpose: to make an impact that matters. Every day, Deloitte people are making a real impact in the places they live and work. We pride ourselves on doing not only what is good for clients, but also what is good for our people and the communities in which we live and work—always striving to be an organization that is held up as a role model of quality, integrity, and positive change.

  • Program Officer – Economic Development – Makueni

    Program Officer – Economic Development – Makueni

    Purpose of the position:

    Ensure the successful implementation and monitoring of Economic Development interventions aimed at contributing to improved children wellbeing outcomes within the ADP.
    To effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.
    Effective project design, planning and implementation 40%

    Ensure identification of local needs and resources
    Contextualize/adopt design guidelines and utilize at the ADP/Project level
    Ensure accurate and quality in PDDs based on the partnership approved ED PMs (Savings Groups, Business Facilitation and Local Value Chains Development)
    Develop quality project Annual work plans with clear targets, budgets and 4D matrices
    Mobilize Communities for project implementation
    Provide field-level technical implementation leadership on ED
    Ensure proper and timely implementation of ED interventions in the ADP/Project as per approved PDDs, WVK standards and donor requirements
    Ensure effective integration of ED interventions with other projects in the program
    Implement project audit recommendations;
    Ensure integration of Child protection, Disability, Gender mainstreaming and environmental protection into ED interventions
    Track, in liaison with ADP/Project Accountant, project implementation expenditure levels and manage work plans and budgets;
    Timely Mobilization and effective communication with communities and stakeholders during baselines and evaluations

    Monitoring, reporting and documentation 35%

    Engage community leaders and partners in the planning of the monitoring activities in an appropriate manner;
    Develop monitoring plan with communities and partners agreeing on the required standards for monitoring, with support from the DME specialist;
    Build the capacity of communities and partners on monitoring including using Savings Groups MIS, BF and/or LVCD data collection forms;
    Ensure monthly monitoring of indicators as per schedule developed together with communities and partners;
    Analyze and utilize ED PMs data including SGs MIS, BF and LVCD data and take appropriate programming measures as may apply;
    Ensure participatory monthly data collection (involving community groups and partners);
    Support the utilization of DME and ED PMs softwares for accurate data entry and analysis using the standardized tools;
    Facilitate regular reflections on monitoring practice to make improvements as needed.
    Contextualize and utilize reporting guidelines;
    Develop quality reports (CWB, Annual, Semi-annul and Monthly Management Reports) in-line with WV reporting guidelines;
    Monthly monitor project expenditure and level of implementation and report on any variances to ADP/Project Manager and NO Programme Officer for decision making;
    Ensure documentation of local needs and resources;
    Identify best practices on ED within the ADP/Project for documentation;
    Liaise for guidance in documentation of best practices from the regional office and national office;

    Advocacy, Advocacy, Engagement and Networking 20%

    Ensure that the key laws, polices, regulations and government service delivery standards in Economic Development are shared, interpreting and explained to communities
    Effectively represent of WVK in Economic Development stakeholder meetings at county and sub-county levels.
    Report on resource mobilization opportunities at county and sub-county level
    Participation in National/International Poverty Eradication Days and Trade Fairs at county and sub-county level.
    Provide information to inform fund raising initiatives at national level
    Work with the Ministries of Agriculture, Trade, Social Services, Devolution& Planning, and Enterprise Development for technical directions and leveraging of resources to support Economic Development interventions in the ADP/Project.
    Facilitate community members to advocate on Economic Empowerment issues to relevant stakeholders;
    Work with Private sector, other NGOs, CBOs , FBOs, Committees and Groups with related objectives for synergy and sustainability and;
    Support community, sub-county and county level forums that facilitate identification of hindrances to effective economic empowerment interventions.
    Work with community groups and other CSOs to develop Memorandum and/or petitions for engagement

    Others 5%

    Any other duties as assigned by the Supervisor
    Qualifications: Education/Knowledge/Technical Skills and Experience
    The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
    A first degree preferably in Business Administration/ Commerce/ Agribusiness/ Economics or related field
    A minimum of 2 years working experience in Economic Development projects at community level
    Experience in partnerships including Ministries of Trade, Agriculture, Planning, Social Services and churches
    Have practical business knowledge with an emphasis on marketing and financial management
    Having research, monitoring and evaluation skills is an added advantage

    Other Competencies/Attributes:

    Must be a committed Christian who is able to stand above denominational and cultural diversity challenges
    Must have good oral and written communications and relationship skills
    Ability to take initiatives, team player who is able to work with minimum supervision
    Good computer literate especially in Microsoft Office Suite and data analysis programs such as SPSS, Stata, EPI Info
    Willing to perform other duties when required

  • Contracts and Grants Manager

    Contracts and Grants Manager

    Summary:
    The Contracts and Grants Manager oversees and administers the program’s sub-contracts and grant portfolios. This position will design and implement systems to ensure transparency, competition, documentation, and cost analysis. With strong expertise on USAID rules and regulations, s/he will provide support to various functions of the project, including soliciting input from technical specialists for the overall management and administration of the Afya Jijini’s subcontract/subgrants portfolios.
    Responsibilities:

    Establish and maintain systems and procedures for Afya Jijini subcontract/subgrantee processes;
    Utilize IMA required templates to issue and amend sub-contracts and grants for the Afya Jijini program.
    Negotiate acceptable terms and conditions with subcontractors and grantees and seek approval from the Senior Director of Grants and Contracts for any terms that deviate from IMA policies and required templates
    Review all scopes of work and specifications to be incorporated into subcontracts, vendor agreements, and grants proposed by project technical staff for contractual consistency, accuracy, and compliance with IMA World Health policies and USAID regulations;
    Liaise with subcontractors, including generating scopes of work to order their services and routing of their invoices to technical managers for approval prior to payment
    Monitor grantees and subcontractors in the requirements of proper project management in order to adhere to USAID and IMA World Health regulations and policies and performance, and initiate corrective action if performance falters;
    Lead capacity assessments of all subcontractors and grantees, evaluate associated risks and initiate action to mitigate risks;
    Manage and coordinate collection of complete supporting documentation consistent with USAID requirements and IMA’s policies, evaluation of offers/bids, and negotiation/award of contracts.
    Advise Afya Jijini team members on matters related to preparation and administration of contracts and sub-awards
    Support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for all government contracts and sub-awards.
    Develop and maintain a comprehensive knowledge of related regulatory, statutory and administrative requirements, particularly with respect to Government of Kenya laws and regulations, and USAID for the overall Afya Jijini program
    Other responsibilities as assigned

    Qualifications:

    Bachelor’s Degree in finance/accounting or related field, advanced degree preferred;
    Professional certification (CPA, ACCA, CA, etc) and membership to a reputable accounting body is required.
    Minimum of 7 years progressive work experience in negotiating, awarding, and administering grants under contracts and subcontracts, particularly those funded by the U.S Government (particularly USAID) and other foreign governments or multilateral institutions.
    Detailed knowledge of OMB Circulars 2CFR200 Section E, 22CFR228, 2CFR700, FARs and AIDARs
    Strong leadership, diplomatic, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure
    Significant experience in the development and negotiation of various agreements and contracts, including creative problem solving
    Experience in building capacity of local organizations to adhere to US government (USAID) contractual requirements and regulations is preferred
    Previous work experience in a non-profit organization, particularly in international settings, highly desirable
    Excellent communication skills including written and oral communication and the ability to present to groups of all sizes
    Solid diplomatic skills, including the ability to effectively manage a variety of internal and external relationships, especially relationships with contractors and grantees
    Ability to be flexible and work well under pressure in a fast-paced team environment
    Solid Computer skills-facility with MS Word, Excel, and e-mail/internet software; knowledge of fund accounting software (MIP desirable)
    Self-starter with ability to work independently and part of a team