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  • Technical Child Protection Project Officer ( open to nationals only)

    Technical Child Protection Project Officer ( open to nationals only)

    THE POSITION
    Under the supervision of the Technical Project Manager, the Technical Project Officer is responsible for:

    Strengthening the technical quality of the implementation of activities and accompanying the teams of partners in the field, in the area of child protection, disability and sexual gender based violence.
    Accompanying the implementation of activities with various project partners and interface with local authorities (Ministries, Children department etc…).
    Promoting the expertise of HI in the fight against violence on children among the community/local/national authorities and donors.
    Supporting effective implementation compliance of HI policy on the protection of beneficiaries against exploitation and sexual abuse and HI child protection policy.

    S/he will be responsible for:

    Implementation of project activities

    Ensuring that the project activities are implemented in a qualitative manner, in line with the technical and quality framework set up by the project.
    Ensuring that the project is implemented in respect of the validated proposals/action plans, readjustments are proposed if needed.
    Planning regular meetings with partners and stakeholders under supervision of the technical project manager.

    Capacity building / training

    Identifying the needs and facilitates training of the operational partner’s staff, the NGOs partner staff, local and community authorities particularly in the area of child protection, children’s rights, disability, the gender approach.
    Ensuring that the training uses a participatory and child-centered methodology, respectful of the culture and local customs.
    Participating in the development, implementation and technical monitoring of various project activities

    Case management system

    Ensuring the case management “Task Force” set up by the project is properly functioning in accordance with the case management guidelines and methodology elaborated by the project.
    Ensuring that all cases addressed in the task force are registered in the task force. database
    Assisting and advising during Task Force meeting on relevant actions to be taken concerning referred child protection cases.
    Contributing to the promotion among stakeholders of one and unique referral pathway of children cases from the community to Task Force.

    Awareness raising activities

    Working with partners to identify and develop messages to be delivered to communities, in collaboration with the Ubuntu project manager and Ubuntu Regional Coordinator.
    Ensuring the participation of the community (especially children) and local authorities in the development and dissemination of child rights and child protection, the rights of people with disabilities especially during special events. (International Day of the African Child, the international day of children’s rights, international day of people with disabilities…).

    Monitoring, reporting and evaluation

    Contributing in updating the implementation plan, activity reports, monitoring reports, data collection tool and monitoring tool, active participation in reporting
    Ensuring that the data collection tools are properly filled in by the partners and sent on time.
    Participating to the regular update of HI Monitoring and Evaluation tool.
    6. Administrative
    Taking part in orientation exercises for new staffs, during mission visits by HI national or regional staffs and during HQ visiting staffs
    Work with the project manager during development of annual plan and budget for the project activities.

    Child Protection Policy/HI risk management policies

    Complying with the risk management policies of Handicap International, including: the policy on the protection of beneficiaries against exploitation and sexual abuse, the child protection policy.

    Education : Bachelor degree in psychology, social sciences, social work.
    Experience :

    At least 5 years of technical experience within an international NGO working in the field of child protection, sexual gender based violence and / or disability.
    Previous experience in working in supporting vulnerable children is essential.
    Experience in technical support to team / partner in the field of child protection, gender-based violence, and/or disability is essential. (training, evaluation)

    Competencies:

    Proficiency in the knowledge of key concepts of child protection the protection and/or sexual/gender-based violence.
    Strong skills in training and capacity building
    Skills in monitoring and evaluation in a participatory manner.
    Experience in the elaboration and implementation of training programs.
    Excellent report writing in English.
    Very good knowledge of Word, Excel, PowerPoint
    Ability to represent Handicap International and maintain good relationship with local authorities and partner NGOs / advocacy experience.
    Working knowledge of human resources policies to protect against all forms of abuse and sexual exploitation (including child protection policy).

    Behavioural Competencies

    Relational capabilities.
    Ability and willingness to work with children, including children with disabilities and/or child survivors Maturity
    Able to identify challenges, report them and propose solutions
    Critical thinking / analytical skills.
    Pro-activity
    Constructive / research oriented solution.
    Humility.
    Good communication
    Welcome constructive criticism
    Transparency
    Spirit of initiative / creativity.
    Power of persuasion.
    Listening capabilities.
    Adaptation skills.
    Confidentiality
    Understands his/her assignment and its limits.
    Respectful of colleagues and line management.

    Languages:
    Kiswahili: read, write and speak fluently
    English: read, write and speak fluently

  • Procurement Specialist

    Procurement Specialist

    The Procurement Assistant supports the Procurement Officer in the efficient procurement of goods and services within the institution.
    Duties & Responsibilities

    Procurement

    Provide support in the entire procurement process which includes the preparation of tender documents, identification of potential suppliers and consultants including the evaluation of tenders and preparation of contracts.
    Providing support in contract management activities including scanning, sending and receiving contracts, and contract amendments.
    Assembling data from files and other records for preparation of quarterly reports.
    Providing administrative and clerical support(copying, scanning, filling and archiving documents of financial nature and maintaining the procurement files in a structured and comprehensive manner
    Proper record keeping for all procurements carried out.

    Fixed Assets management

    Assists in the management of the organization’s fixed assets including ensuring all items are tagged; updating the register and disposal of obsolete items.

    Stores Management

    Assists in management of stores, stores records and an inventory of office supplies and stationery.
    Ensures that stock items are replenished in a timely manner.

    VAT Management

    All VAT applications for invoices received have been processed.
    Follow up on the VAT exceptions.
    Keep proper records on all VAT applications that have been sent and those that have been received.

    Compliance

    Supporting the procurement officer to ensure that project procurement and grant procedures are compliant and conducted according to the procurement policies and procedures and donor funded procurement guidelines.
    Other duties and responsibilities as assigned by the supervisor.

    Qualification and Experience

    Bachelor’s degree in Business Administration or related discipline
    Diploma/ Certificate in purchasing and supplies
    At least 2 years relevant experience

    Key Skills and Competencies

    Attentive to detail
    Demonstrates integrity and has the ability to maintain confidentiality
    Good communication and interpersonal skills
    Strong analytical skills
    Ability to work under pressure and meet deadlines
    Good team player
    Proficiency in standard office computer applications and databases such as; MS Office Word, Excel, PowerPoint and Internet
    Knowledge of computerized procurement systems will be an added advantage.
    AERC offers a competitive remuneration and benefits package.

  • Regional Business Unit Lead

    Regional Business Unit Lead

    Job description
    The opportunity that awaits you:
    An International Blue Chip is on the lookout for a Kenyan based Regional Business Unit Lead to head up its East African operations. Working within a fast paced, high performance environment, the Regional Business Unit Lead manages the business, builds and develops impact driven teams, and ensures that the ability to deliver to its customers.
    Your key responsibilities:
    This role will cover a holistic approach across development, retention, account management, and brand influence. The Regional Business Unit Lead is responsible for growing and managing relationships within the public and private sectors, as well as achieving growth in revenue and net sales within the regions.
    Our required expertise:

    Tertiary education
    Solid track record of working across boarders (East African experience essential)
    Minimum of 5 years of experience in management
    Financial Services and Consulting background would be an advantage
    Flair for account management and sales environment
    Solid networks across East African Region
    Applicants must be eligible to work in Kenya

    Your reward:

    Salary range: KES 8 – 13 million p.a.
    Great benefits

  • Senior Manager Transaction Services

    Senior Manager Transaction Services

    Job description
    Mazars Kenya is looking for a fully bilingual English and French speaker to develop and lead the Transaction Services (TS) service-line both in Kenya and the region as well as French clients in general. The focus will be on domestic and international Financial Services clients across the Banking & Capital Markets, Insurance and Asset Management industries, as well as private equity and central banks.
    The Transaction Advisory team assists clients throughout the entire transaction process and works closely with other specialists across the firm. Whilst traditional financial due diligence is a key element of this work, transaction support also includes strategic assessment, transaction management, negotiation and documentation as well as post-completion processes.
    Roles and Responsibilities
    Based in Nairobi, the Senior Manager TS will report to the Managing Partner of Mazars Kenya. The focus of the role will be the management of client assignments and relationships as well as the leadership of the TS team and the firm’s business development efforts.
    In more detail, the position will cover the following activities

    Client assignments and relationship
    Manage teams to review and analyze financial information, hold interviews with management of acquisition targets and formulate views
    Understand client’s key business drivers, agree approach and value measurements with clients and provide value through insights, conclusions and advice
    Project manage teams, review deliverables, reports and presentations, plan and monitor progress
    work closely with other TAS services and other service-lines both in Kenya and internationally to form multi-disciplinary team
    Develop and maintain client relationships
    Be a true business advisor to the client and establish yourself as key client contact
    Team leadership
    As a team leader, demonstrate commitment to quality, manage team output, provide support and communicate on progress
    Support and coach team members in their development and create a positive learning culture, lead recruitments
    Share technical and other knowledge with team
    Business development
    Based on the firm’s capabilities look for opportunities to sell additional services to our clients
    Build on and develop internal and external networks to create new business opportunities

    Desired Skills and Experience
    The ideal candidate will have about 10 to 15 years’ experience in accounting and transaction services, ideally acquired in the Financial Services sector and an international environment. We are looking for an exceptional manager with an international mindset and the ability to adapt to new environments as well as strong interpersonal skills and business acumen.
    Further experience, qualifications and skills required for this job include:

    CPA or equivalent qualifications, strong academic background
    Strong commercial awareness and business development experience
    Excellent interpersonal skills, ability to work well in a team and build relationships at all levels
    Strong project management skills
    Very good analytical and IT skills
    Effective written and verbal communication both in French and English
    Strong work initiative and the ability to adapt to new challenges and ideas
    Effective time management and ability to work under stress and tight deadlines

  • ILRI Consultancy – Economic assessment of substandard and counterfeit veterinary products in Kenya – Re-advertisement

    ILRI Consultancy – Economic assessment of substandard and counterfeit veterinary products in Kenya – Re-advertisement

    International Livestock Research Institute (ILRI) seeks to recruit a Consultant to develop a framework to estimate the economic impact of substandard and counterfeit veterinary products in Kenya.
    Background
    Animal health delivery in Kenya is constrained by many factors including availability of professionals, poor infrastructure in some parts of the country and inappropriate policies for private sector growth. Availability of animal health products (drugs, vaccines, and diagnostics) forms an important part of the animal health delivery system. There have been reports of widespread use of counterfeit and substandard veterinary products in the country. In human medicine where there is more data, it is estimated that the volume of fake medicines is about 30% (Frederiksen –Hagen, 2014). The limited information indicate that the use of counterfeit and substandard products is more rampant in the arid and semi-arid parts of the country.
    It is therefore necessary to estimate the extent of this problem as part of the goal of improving the delivery of animal health services.
    Scope of work
    The scope of work includes:

    The consultant will develop a framework for calculating the economic cost of the use of counterfeit and substandard veterinary medicines based on literature review of what has been done previously and stakeholder consultations.  The framework should include methods of capturing the various cost of using substandard and counterfeit drugs and the assumptions made.
    Using the framework, the consultant will then estimate the economic cost of counterfeit and substandard veterinary products in Isiolo, Marsabit, Garissa and Kiambu counties where data on the prevalence of the use of counterfeit and substandard veterinary products and the volumes of the use of these products has been collected. Other sources of data will also be needed and where data are missing this will be identified. 
    The consultant will then extrapolate these costs to a national estimate.

    Final Products

    A report of the analytical framework for calculating the economic cost of counterfeit and substandard veterinary products
    A report of the economic cost of counterfeit and substandard veterinary products in Isiolo, Garissa, Marsabit and Kiambu counties
    A report on the data gaps that could improve the calculation of the economic cost of counterfeit and substandard veterinary products.
    A final technical report that includes the background, methodology, results and conclusions

    Consultancy Fee: daily rate
    Post location: Home based
    Duration: 60 days
    Expected places of travel: Isiolo, Marsabit, Garissa and Kiambu
    Essential Skills and Qualifications Required:

    A PhD in Agricultural or Development economics
    Experience in carrying out a similar type of analysis
    Knowledge of the Kenya animal health sector  
    Proven track record carrying out similar assignments
    Demonstrable writing skills

  • Business Systems Analyst

    Business Systems Analyst

    Reporting To: ICT Manager
    Purpose: Solve organizational information problems and requirements by analyzing requirements; designing computer programs; recommending system controls and protocols
    Responsibilities

    Assist in the development, testing, and implementation of new and existing computerized business systems with a bias on SAP Business ONE.
    Test new systems, features and enhancements; develop and utilize test data in the Test Sandbox and evaluate and report on results.
    Developing customized reports per user requirements in related Business Systems.
    Assist and provide support to system users, answer user questions, explain system operation and requirements, and serve as a liaison between system users and 3rd party Support vendors in these areas. All new requirements to go through ICT Manager.
    Investigate software related issues affecting system performance, troubleshoot and prioritize these issues. Work closely with vendor and technology staff to correct hardware and software issues affecting the various computerized business systems.
    Continual License cost monitoring in terms of new license allocations and transformations based on usage (3 months) and requirements
    Assist in the preparation of documentation and user support materials and newsletters to assist system users; develop, organize and write user manuals, guides and other documentation.
    Develop and prepare training materials and provide support for system user training workshops; present new systems, features, and enhancements; provide one-on-one training as needed.
    SAP Upgrade Tests & Mini-project rollouts
    Ensure that Change Request Form is filled and signed off for all System Changes driven by Vendor or internal requestors
    Participate in related Business Systems Audit in conjunction with Internal Audit department & External Auditors
    Backup Restoration Testing of the mentioned systems to be done MONTHLY with sign-off
    Perform related duties as assigned by ICT Manager.

    Qualifications

    Bachelor’s Degree in Computer Information Systems or related
    3 Years working experience with SAP Business One & Reporting
    Experience Microsoft SQL Server, SuseLinux, SQL Studio
    Working knowledge of VMware NetAPP
    Ability to plan and prioritize work and ability to work well under pressure.
    Optimal organization skills with Microsoft Project & Visio competence.
    Great interpersonal skills, presentation acumen & cool under pressure
    Excellent work ethics and integrity.

  • ICT Manager Senior Office Administrator Procurement & Supply Chain Manager

    ICT Manager Senior Office Administrator Procurement & Supply Chain Manager

    Ref. LAPSSET/ICT/01/2018
    Reporting to the Director, Enabling Functions and Support
    Services, this position is responsible for designing, developing and maintaining ICT systems to enable meet the authority’s business objectives.
    Responsibilities

    Be responsible for planning and implementation of the Authority’s computer based systems;
    Ensuring smooth operation of the central systems, the office automation environment and communication infrastructure;
    Maintaining the security and integrity of the systems and equipment at all times and ensuring that enterprise information systems operate according to internal standards, and legal requirements.
    Infrastructure financing to implementing ministries, agencies and departments (MDA’s);
    Monitor the preparation of and ensure cash flows, fund flows, Profitability Statements, IRRs, Payback periods, DSCRs, projected profitability and other financial parameters / reports; coordinate with banks, financial Institutions and consultants to arrange syndication of and raise funds for all Transport / Utility Infrastructure projects and oversee the financial analysis of similar Transport / Utility Infrastructure projects for benchmarking ratios and performance tracking.

    Qualifications

    We are looking for a candidate with a Master’s and Bachelor’s degree in Finance, Economics or a related field from a recognized university
    Not less than 9 years relevant work experience with 3 years in a management role.
    A valid membership to a relevant professional body will be an added advantage.

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  • Data & Database Assistant Accountant Data Analyst

    Data & Database Assistant Accountant Data Analyst

    Ref number 3218
    Duma Works is recruiting for a Data and database assistant for one of our clients in Nairobi. The hiring company is a non- profit firm that deals with farm produce to ensure food security in Africa. 
    Classification: General staff
    Contract duration/type: 1 year with annual extensions expected
    Responsibilities
    Objective 1: Prepare manageable annual and seasonal reporting plans and target sheets for field staff and VBAs (Village Based Advisors)
    Key activities & responsibilities to achieve this objective:

    Understand master reporting work plan and individual project/program reporting work plans and milestones expected for each project/ program and data assistant work plans
    Understand relevant parts of data indicator sheets
    Work with Reporting & Evaluation Coordinator to translate master reporting work plan encompassing all program deadlines, and into individual work plans for each data assistant to ensure that data from field reaches office with adequate time so that it can be processed in time for program quarterly reports. This may involve staggering of reporting from different projects/ networks/ counties to manage workflow of the reporting/data team
    Translate data assistant work plans to individual target sheets for each RC, ARC, NC and VBA in each area for each year and each season
    Provide each field staff and the relevant Monitoring Officer with target sheets and ensure they understand what they are responsible for achieving on monthly/seasonal/quarterly/annual basis.

    Objective 2: Ensure monthly collection, input, compilation and storage of data and update field staff and Reporting and Evaluation Officer on progress against plans and targets
    Key activities & responsibilities to achieve this objective:

    Ensure field staff understand what the target sheets mean in terms of their activities and responsibilities (so that the data they report is compliant)
    Distribute correct reporting forms to field team and ensure they are completed correctly and submitted on time;
    Confirm and verify accuracy of data in the reports received from the field staff, and Contacts preparers of monthly reports documents to resolve questions, inconsistencies, or missing data
    Liaise with the admin/ logistics to get update of farm inputs sent to the field, so that the Coordinators in the field can provide up to date reports on dissemination, sales and input use
    Be aware of the critical importance of meeting program targets with clean and accurate data (falsifying records to meet targets is unacceptable under any circumstances and constitutes fraud)
    Keep a routine follow up (weekly/monthly/quarterly – depending on activity type) with field staff (typically NCs / ARCs / RCs) of program activities (as specified in work plans – e.g. vaccinations, veg/tree nurseries, field days, small pack dissemination, logbook completion);
    Summarize data accurately and generate good quality data summaries backed up with supporting evidence (that meet donor criteria) in advance of reporting deadlines for review/finalization
    Update each Field Coordinator (RC/ ARC/ NC) on progress against targets on a monthly and quarterly basis, including disaggregation by VBA;
    Provide weekly and monthly updates to Reporting & Evaluation Officer on progress of each network against targets along with early warning of challenges, delays or forecasted failures or over-achievements; ensuring that the data coming in is being updated in soft copy tracking systems (database(s)),
    Make monthly updates to records of presence/ absence of each VBA along with locations, GPS positions, ID numbers, signatures and related bio data. Summary of number of VBAs (and gaps in information) to be provided to Reporting & Evaluation Coordinator on a monthly basis;
    Store data (hard and soft copies) in clear organised manner that is findable and searchable on request. Each member of the Reporting Team should be able to find any and all data on request within a short time.

    Objective 3: Submit well-compiled data summaries and supporting evidence to Reporting and Evaluation Officer ahead of deadlines
    Key activities & responsibilities to achieve this objective:

    Generate statistical and data summaries and submit to Reporting & Evaluation (and other members ofthe team including Business Development, Program coordinators) as requested
    Respond to inquiries regarding entered data as requested and maintains accurate and up-to-date data.
    Update the Reporting & Evaluation Officer on reports received from Coordinators, so that they can be cross referenced with their target achievement.
    Liaises with the Communication team in ensuring that posters or learning materials needed in the field are printed and laminated and dispatched to the field on time.

    Internal Relationships

    Reporting and Evaluation Coordinator
    Communications Officer
    Program coordinators/officers
    Field staff
    Monitoring officers

    Reporting Responsibilities (which reports/documentation does this role produce)

    Data summaries
    Statistical reports
    Reports received and missing from field staff (summaries/dashboards)

    Requirements

    Secondary school certificate, B or higher
    Computer training certificate (MS Office programs)
    Diploma or certificate not required but desirable.
    Quick and accurate typist
    Intermediate + MS Excel skills
    Good communication skills
    Excellent computer/information system skills, including resource management system
    Attention to detail and accuracy, organizational skills
    Good team player
    Able to work at a high pace without constant supervision
    Database experience
    Interest in well-being of farmers in Kenya/East Africa, including direct personal experience of farming.

    go to method of application »

  • Accounts Clerk

    Accounts Clerk

    Job summary
    Responsibilities

    Maintaining cashbook receipts and payment ledgers.
    Performing reconciliation of bank accounts and other finance accounts
    Preparing VAT computations and ensuring timely remittance of VAT returns
    Monitoring and recording company expenses in the accounting system
    Matching purchase orders to invoices and entering the invoices into the accounting system
    Generation of monthly trial balances
    Verifying receipts and disbursements
    Managing vendor accounts, generating weekly on demand cheques.
    Managing and accounting for petty cash disbursements.
    Processing revenue reports on monthly basis
    Performing other duties as assigned by the head of accounts.

    Qualifications

    Have attained full CPA or ACCA qualifications.
    Have at least three (3) years’ relevant work experience.
    Experience working with Quick books and Tally ERP is Mandatory.
    Experience in farm and dairy Sector accounting desirable.