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  • Graphic Designer

    Graphic Designer

    Department: Marketing
    Job Description:
    In the Online Content Creator position, you will be expected to assist with the content creation of all online marketing activities including, but not limited to social media, website optimization and creation of video and animated content for all social media accounts and some websites across the Cupid Media brand.
    You will also be expected to carry out competitor research analysis as and when required to further enhance our corporate brand visibility.
    General Tasks:

    Update and work with your manager on social media content creation weekly
    Research, source and create love quote images, dating tips, testimonials, images, videos and animations relevant for each social profile and social media platform under the direction of your manager
    Coming up with new innovative video content that we can share across all social media channels

    Graphic Design:

    Creation of videos and animations for website and social media
    Sourcing of stock images and stock videos to be used in content creation
    Researching and creating content for social media- Facebook, Twitter, Pinterest, Youtube and Instagram
    Regular monitoring and documentation of competitor social pages
    Assisting with new post ideas
    Idea generation

    Evaluation:

    The quality of all content.
    The effectiveness of social media in supporting business growth.
    Timely completion of tasks and provision of updates to your manager
    Effective implementation of set tasks
    Initiative for content creation and updates to Social Media plan.

    Requirements
    The ideal candidate will possess:

    A degree in/or currently studying Graphic Design, Communications or Public Relations (or a related discipline)
    Adobe CC skills (Photoshop, Illustrator, Premier Pro, Indesign and After Effect)
    Portfolio/Behance profile/Link to video and animated content that you have created
    An understanding of online marketing
    An understanding of social media channels and platforms
    Excellent written and verbal communication skills
    Good computer skills
    Good English skills

    The following attributes/skills would be advantageous:

    Previous experience in creating content for social media channels/website
    Ability to prioritize, meet deadlines and multi-task
    Knowledge or intern experience of 1.5 years in a similar role

  • Motorbike Rider

    Motorbike Rider

    Job Responsibilities

    Ride and deliver/collect assignments as directed.
    Maintain high level of professionalism with clients
    Ensure packages are delivered in good condition.
    Maintain the motorbike in a presentable clean state.
    Maintain high level of confidentiality
    Ensure compliance to proper traffic rules governing road usage in towns.
    Ensure paramount safety of motorbike and official items at all times.
    Perform any other duty that may be assigned from time to time by the controlling officer.
    Perform pre-start checks before commencement of any journey
    Advise supervisor when bike is due for service

    Qualifications

    Valid Driving license class BCE & FG.
    Minimum of 2 years’ experience riding in Nairobi and good geographical knowledge of Nairobi and its environs.
    Must be a quick learner to understand the nature of the business.
    Able to handle challenges and be proactive.
    Be honest, respectful and trustworthy.
    Demonstrate sound work ethics and must have good communication skills

  • Litigation Advocate Chef

    Litigation Advocate Chef

    Our client is one of the leading Law firm committed to providing excellent legal service in Criminal Law, Banking & Finance, Aviation Law, Corporate & Company Law, Conveyancing & Alternative Disputes Resolution.
    Are you an aggressive Litigation Advocate who is confident, ambitious, resourceful and good with legal matters? Are you interested in being part of a team focused towards transforming the legal sector in Kenya and beyond the East African region? If so, then this is the job you are looking for.
    Our client would like to fill the position of a Litigation Advocate who will be reporting to the Managing Partner.
    Purpose Statement of the Position
    Responsible for handling a variety of complex assigned legal matters within the department. Applies subject matter knowledge; requires capacity to understand specific needs or requirements to apply skills/knowledge. May provide functional advice or training to less experienced advocates.
    Responsibilities

    Litigation:

    Drafting and reviewing of litigation documents including pleadings, notices, affidavits & correspondence;
    Furnishing legal opinions and advice on any areas of the law arising in civil & commercial litigation
    Consultations with clients and counsel
    Reviewing new legislations
    Attending court at the High Court and Magistrate’s Court
    Conducting negotiations with a view to settling potentially litigious matters
    Conducting the administration of an attorney’s practice, including file management and electronic time-keeping

    Drafting Ability:

    Draw up contracts and other legal documents ensuring attention to detail

    Case & Transaction management:

    To be able to demonstrate that they are technically very able across a sufficiently wide area, able to work without significant supervision and have developed a particular strength and reputation in their work area.To be able to show a track record of achieving their fee targets and time targets and that the targets are appropriate for their position and level of qualification.

    Advocacy Skills:

    To provide a high quality legal service to all clients.
    Offering advice on the law, legal procedures and a wide range of associated issues
    Research on diverse range of assigned issues, documents and case history to ensure accuracy of advice and procedures

    Keeping up-to-date with changes in the law
    Client care & Practice support:

    Receive requests for legal advice from current and potential clients and deciding on the most appropriate responses to make to these requests.
    To develop and maintain good client relationship skills, gaining clients’ confidence and that of other professionals

    Business Development:

    To be strategic and commercially aware and be fully familiar with the firm’s current strategy. Be able to have knowledgeable discussion about the market the firm operates in, the threats and opportunities the department faces and the future plans for the Department and their role in those plans.
    Attract additional business from new and existing clients.

    Professional Development:

    To have a clear understanding of what it would take to develop a career to the next level.
    Attend internal training and external training as and when required.
    Maintain high standards of professional conduct while generating adequate practice income, ensuring that the fees earned sufficiently exceed total costs and expenses incurred.

    Reliability:

    Proven track record of effectively delegating work to other members of the department and supervising the work effectively.
    Successfully be in charge of a matter that involves other departments.

    Dedication to the firm:

    Participate in team meetings
    Ability to identify projects and use their initiative to get them up and running.

    Requirement

    LLB Degree from a recognised University
    Must hold the most current Practising Certificate as an Advocate of the High court of Kenya.
    A minimum of 5 years’ work experience in a busy Litigation department preferably with a top tier law firm is highly desirable.
    Experience in handling defamation cases is highly desirable.
    A successful track record in Civil & Commercial litigation will be an added advantage.

    Competencies and Skills

    Broad base of legal practice experience
    Excellent communication, presentation, research & analytical skills.
    Demonstrate excellent writing and communication skills
    Developed interpersonal skills with the ability to interact effectively and work diplomatically with clients and individuals at all levels across the Firm
    Ability to foster positive relationships with all individuals across the Firm
    Must have high moral integrity and character
    Highly organized and good time management skills
    PC and other relevant technology competencies (e.g., Microsoft applications)
    Focused on performance and results
    Poised to work under pressure with very little supervision
    Focused and inquisitive learner, proactively pursues opportunities to build expertise and skills
    Desire and ability to learn from and confer on an ongoing basis with other Advocates of the Firm when the handling matters with a view to continuously developing professional knowledge and expertise;
    Flexibility to adapt to changing priorities and focus

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  • Cashier Customer Service

    Cashier Customer Service

    Job description
    The main responsibility of the cashier is to operate the cash register to handle payments for the services rendered.
    Responsibilities and duties

    Operate cash machines and POS to customers’ bills
    Check bills to see if the correct amount has been displayed to be presented to customers
    Answer customers’ questions regarding billed items
    Record totaled amounts, including expenses in restaurant’s database
    Inform customers about available modes of payments
    Take cash payments in exchange of services rendered
    Process credit and debit card payments and ensure that customers sign receipts
    Count cash in the cash register at the end of each shift and ensure that it tallies
    Calculate total payments received during a time period, and reconcile this with total sales

    Skills and specifications

    Should have experience of at least 1 year
    Excellent communication skills
    Should possess good mathematical skills and computer literate
    Hold a Diploma in Front Office Management or any other related field.
    Must be willing to work during the night shifts,weekends and holidays
    Good organizational skills

  • Human Resources Manager Sales Manager Marketing Executive

    Human Resources Manager Sales Manager Marketing Executive

    Job description
    We need an HR Manager to support its efforts to invest in its staff. They will play a critical role in driving the organisational culture and ensuring adherence to labor laws. Do you have a passion for people? Would you like the opportunity to give input to the HR policies of a growing organisation?
    This role is suitable for an individual who has a passion for developing people and has very strong organisational skills. One who is able to communicate with people from various backgrounds and different levels of seniority. The successful candidate will have the opportunity to create structure and give input to the organisation’s HR policies from scratch.
    Detailed Responsibilities

    Recruit

    Assess the hiring needs across departments and create a recruitment plan at organizational level to ensure no staffing gaps
    Manage the staff recruitment process
    Effectively onboard new hires to set them up for success in their roles; ensure all roles have job profiles and delivery metrics
    Support
    Be the first point of contact for all HR-related queries
    Create and maintain physical and electronic staff records
    Set up and manage the performance appraisal process of staff by managers and of managers by their peers and the board
    Be responsible for the staff training budget and have a strategy to develop the capability of the staff to deliver their jobs and expand their capabilities over time

    Engage

    Implement and ensure compliance with the organisational policies, strategies as well as procedures
    Analyse and refine policies, strategies as well as procedures to address changes required as the organisation grows
    Facilitate communication across the organisation by fostering top-bottom and bottom-up flow of information, ideas, feedback and grievances to curb conflict situations

    Does this sound like you?

    At least 6 years relevant experience
    Familiarity with the laws governing HR policies is an advantage
    Appreciation for a start-up environment, ‘roll-up sleeves’ attitude, entrepreneurial and growth mindset
    Consider people to be the most important part of an organisation
    Strong negotiation, interpersonal and project management skills

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  • Head of Finance and Operations

    Head of Finance and Operations

    The Rift Valley Institute (RVI) seeks an experienced and dedicated Head of Finance and Operations. This is a full-time position, based in Nairobi, involving travel between Nairobi and RVI’s offices in the region and in the UK. The Head of Finance and Operations manages a Finance and Administration team. Essential qualifications are membership of a recognized UK accountancy body, working experience of the NGO sector, and management experience. The application deadline for this post is 21 February 2018.
    General
    Location
    Nairobi, with travel to RVI offices in Juba, Hargeysa and London.
    Salary level
    Competitive salary commensurate with qualifications and experience.
    Employment type
    Five days a week
    Start date
    March 2018 (negotiable)
    Essential qualifications and skills

    Membership of one of the major UK accountancy bodies.
    Minimum of five years’ relevant experience.
    Fluent spoken and written English.
    Working knowledge of QuickBooks, other financial accounting systems, and Excel.
    Experience of working in the international NGO Sector.
    Experience of developing and managing organisational budgets.
    Team player with excellent interpersonal skills.
    Willingness to travel.

    Desirable experience and skills

    Operational and project management experience.
    Experience of field operations in one or more East African country.
    Experience of establishing financial systems.
    Human resources management.

    Benefits 28 days annual paid leave, travel insurance, pension plan, medical insurance, training allowance.
    Responsibilities
    The Head of Finance and Operations is overall responsible for the efficient and effective financial management of the Institute. The Head of Finance and Operations will work with colleagues to develop and standardise the Institute’s financial and operations management tools and procedures, and ensure their implementation throughout the organisation. The Head of Finance and Operations line manages the Finance Manager and, indirectly, the Finance Officer in Nairobi, and monitors and supports all programme staff on financial management. The Head of Finance and Operations reports to the RVI Executive Director. This is a senior position within the Institute. The Head of Finance and Operations is a member of the senior management team and participates in decisions that supports the development of the Institute.

    Financial oversight

    Overall responsibility for the Institute’s financial operations.
    Maintenance and regular updating of RVI financial management documents, including monthly project and institutional accounts, cash-flow forecasts, balance sheets, income and expenditure forecasts.
    Assist in drafting, review and approval of all project funding proposals with particular attention to cashflow and overhead recovery implications.
    Ensure effective and timely financial reporting to funders.
    Co-ordinate the production and management of the Institute’s annual budgets.
    Support the Institute’s fundraising efforts, and maintain an overview of the funding pipeline.
    Liaison and negotiation with external agencies as appropriate, including banks, insurance brokers, payroll providers, and others as may be required.
    Co-ordination of all audits, including the annual institutional audit, and production of the Annual Report and Accounts for submission to the RVI’s Board of Trustees, the Charities Commission, and Companies House.
    Ensure maintenance of the Institute’s registration and compliance with financial regulations and other legal requirements (including taxation and registration) in Eastern and Central Africa, the UK, the EU, and the United States.
    Advise the Board on their responsibilities as defined by the Charities Commission and the Companies Act.
    Actively contribute to the senior management team of the Institute, taking joint responsibility for the conduct of the Institute’s affairs, and attending all Board Meetings and other governance meetings as required.
    Create, test, revise and update financial policies, manuals, templates, and guidelines and information sheets.

    Programme support

    Support programme staff in all aspects of financial management and reporting of programmes, visiting country offices on a regular basis.
    Ensure staff, local partners and consultants are trained in RVI’s financial management and reporting procedures and are standardised across the Institute.
    Develop procedures for and undertake financial due diligence assessments of partner organisations

    Human resources

    Recruit and line-manage RVI financial and administrative staff and consultants.
    Develop and review procedures and policies relating to staff recruitment, induction, appraisals, management and succession of staff.
    Prepare and approve contracts and job descriptions for staff, consultants and service providers, in collaboration with programme managers.
    Regularly review the Institute’s staff salary structure and remuneration policies.
    Ensure compliance with employment regulations and other legal requirements in various jurisdictions in Eastern and Central Africa, in the UK, and the United States, and liaising with local legal and accountancy advisors.
    Ensure staff and consultants travel and leave plans are coordinated and recorded so there is minimal disruption to the Institute’s workflows.

    Administration

    Negotiate and maintain the Institute’s insurance cover including liability Insurance, and indemnity and travel and medical insurance for staff and consultants.
    Review and approve all service contracts, including office leases.
    Ensure RVI offices have the necessary equipment and IT support in place for staff and consultants.
    Fundraising
    Maintain good working relations with funders and, as required, support and develop new funding opportunities.
    Represent RVI, as reqired, in discussions with funders, international organisations, government officials, and persons of influence.

    Risk management

    Ensure the Institute has policies and practices in place that mitigate financial and environmental risks to the Institute, including security protocols, insurance policies, and fraud and anti-bribery regulations.
    Ensure the RVI offices are safe and healthy environments conducive to productive work.

  • Programme/Administrative Assistant

    Programme/Administrative Assistant

    The successful candidate will work under the supervision of the Senior Program Officer and perform administrative duties and specific technical cooperation projects/programmes. The candidate may also, from time to time, be expected perform tasks not strictly listed in the job description, but which may be necessitated during the course of routine work.
    General Duties:

    Perform a wide range of administrative and technical cooperation project/programme support activities
    Conduct market research and gather information on specific areas
    Facilitate the efficient operation of the organization
    Ensure adequate information flow between all stakeholders
    Interface with guests and clients, handling inquiries and requests
    Assist in evaluating project proposals from various bodies
    Correspond and follow up with partner county authorities to prepare work action plans
    Regularly update project/programme progress

    Qualifications:

    A university degree or advanced diploma in International Relations, Development Studies, Business Administration,Project Management or any related Social Science field;
    Experience in procurement and logistics is preferred, but not mandatory;
    Experience in the usage of computers and office software packages;
    Mature, versatile person with exemplary organization, inter-personal, communication and negotiation skills;
    Fluency in English;
    Previous experience working in a similar setting will be an added advantage.
    Familiarity with Turkish culture and Language will be an asset.

    Remuneration: Commensurate with experience and qualification
    Only shortlisted applicants will be contacted. No phone calls, please; application strictly via email .

  • Senior Grants Manager : Re-Advertisement Finance Officer : Re-Advertisement

    Senior Grants Manager : Re-Advertisement Finance Officer : Re-Advertisement

    (Those who had applied for this position do not need to re-apply)
    Ref: ACT/SGM/01/2018
    Job Summary
    The Senior Grants Manager will be based in Nairobi and will ensure the proper functioning of the grants management function. This will include monitoring the entire grants management process from solicitation through close out and ensuring proper compliance with all donor regulations. S/he will play a leadership role towards supporting Act! and its partners in achieving rigorous financial and grants reporting and management. The incumbent will be in charge of ensuring that the tools and materials Act! uses to deliver effective grants and financial services to its partners are of the highest standard.
    Key responsibilities
    Specifically, the Senior Grants Manager will be responsible for but not limited to:
    Grants Management

    Ensure effective implementation of the grants management policies, rules and procedures that meet industry best practices and ensure full understanding by the grants team as well as compliance of the grants management process at all levels within Act!.
    Develop procedural documents and processes and ensure full understanding of the grants management process at key levels within the institution as well as coordinate grants management systems across programs to ensure high quality and consistency.
    Ensure Act!’s grants management policies in relation to selection of partners are fully adhered to.
    Oversees overall tracking of grants pool while closely monitoring the obligations from donors and grant obligations to recipients/grantees. Ensure that Act! never commits more funds than obligated by donors.
    Ensure that all grant documentation is maintained according to Act! standards and donor policies to the extent they can be fully audited with limited or no adverse findings.
    Ensure that pre-award risk assessments are carried out on each grantee in collaboration with the Capacity Development Team and that decisions are incorporated into grant awards.
    Ensure strong links between the grants management and M&E systems to improve partners reporting and link to Act! requirements.
    Ensure responsible proposal processing and timeliness of responses to agencies.
    Ensure that grant modifications for cost/program changes are completed accurately.
    Coordinate the entire team (Program Management Team, Monitoring & Evaluation and Capacity Development) to ensure the timely and appropriate close-out of issued grants.

    Capacity Development Coordination

    Collaborate with the Capacity Development Team to identify priority areas for training of partners and develop strategic interventions to assist partners.
    Coordinate the development of training materials for potential grantees on proposal design and budgeting skills.
    Coordinate with the Capacity Development Team, to organize and facilitate (as necessary) grants management workshops for grantees/partners to provide guidance on good grants management and on compliance with donor regulations.

    Monitoring and Financial Reporting

    Monitor grantee advance and liquidation balances closely and ensure timely liquidations.
    Review all payment requests to ensure they meet the standards of allowable, allocable and reasonable.
    Collaborate with the Program Management Team to review program and financial reports from partners to ensure compliance against program description against grant budget.
    Oversee the updating and maintenance of the grant-tracking database. Ensure consistency and accuracy of information. Use the database to produce key reports to support decisions by management.
    Closely monitor obligations from donors and grant obligations to grantees to ensure that Act! never commits more funds than allowable.

    Compliance audit coordination

    Monitor partners procedures designed to comply with regulations.
    Liaising with the Compliance Officer as necessary, coordinate the investigation of suspected violations of proper applications.
    Oversee the assistance to grantees to resolve audit problems identified in audit management letters.

    Qualification, Experience and Skills
    Academic Qualifications

    Bachelor’s degree in Commerce, Accounting or related business field.
    A Master’s degree in the relevant field will be an added advantage.

    Professional Qualifications
    Certified Public Accountant of Kenya (CPA-K) or ACCA qualifications.
    Relevant Experience

    Eight years experience in managing major donor grants and contracts, five of which must be at management level.

    Essential Skills and Competencies

    Excellent analytical skills to successfully perform financial reviews and other quantitative analyses.
    Familiarity with major donors’ auditing requirements and demonstrated ability to exercise financial oversight of grant programs.
    Ability to independently prioritize and successfully perform assigned tasks.
    Excellent written and oral communications skills.
    Highly proficient in MS Office, spreadsheets and database skills.
    Demonstrated personal initiative and integrity by adhering to the organizational values and code of conduct.

    go to method of application »

  • HR Officer

    HR Officer

    Unit: Tamarind Mombasa
    Deadline: 26/02/2018
    Starting date: Immediate.
    Responsibilities

    HR Administration: Oversee day to day HR administration e.g. leave, absence, records management, exits, preparation of employee letters, medical etc.
    Recruitment & Selection: Support managers in recruitment – developing job and person specification, preparing job adverts, shortlisting, interviewing, selecting candidates and induction
    Performance Management: Support managers in implementing a performance management system through monitoring employee performance and ensuring that all employees have a BSC and that performance appraisals are done on time and to the expected standards.
    Staff welfare: Work closely with management to implement disciplinary procedures, assist employees with work matters in order to improve work relationships.
    Payroll updates: Ensure accuracy and timeliness reporting of payroll data for all staff to the payroll coordinator in order to result to efficient payment of services.
    Reports: Prepare weekly management reports on progress, update HR trackers and suggest areas of improvement as appropriate.

    Requirements

    Business or other relevant Degree.
    A higher diploma in Human Resources Management.
    Minimum of 2 years relevant work experience.
    Knowledge of employment and Labour Laws
    Strong problem solving, organization and interpersonal skills
    High integrity and maintaining confidentiality

  • Storeman

    Storeman

    Department: Material Management
    Reporting Structure: Head of Material Management
    Overview
    The store-man contributes to the company by providing day to day warehouse operations such as goods receipt, storage and distribution of stock, stock control, goods classification, goods returns and all relevant documentation.
    Responsibilities

    Receiving and accepting of deliveries of supplies, tools, materials, and equipment inspecting deliveries for damage, verification of quantities received against purchase orders and delivery documentation,which also includes goods returns by customers.
    Correct storing of deliveries inwards using bins and/or specialized storage containers using appropriate packaging.
    Correct recording of receipts inwards and dispatches outwards and generally maintaining stock records.
    Monitoring of minimum and maximum inventory levels and requisitioning of new stocks where minimum levels have been reached.
    Dispatch of deliveries that are numerically correct appropriately packed in accordance with Customer orders accompanied with correct delivery documentation.
    Securing return of duly signed and completed delivery documentation from customers (PODs), which are forwarded to the company’s LCS Sales department.
    Conducting interim and year-end stock counts
    Recommending stock adjustments interms of accepted obsolescence rules.
    Maintaining warehouse in a clean andorderly condition.
    Maintaining spare part documentation
    Emergency stand by service, attendto emergency deliveries outside normal trading hours
    Ensure tools are stored properly and are fully functional

    Knowledge and experience

    Warehouse operations and methods,stocks and inventory management
    Basic Knowledge of tools
    Goods issue and goods receipt practices, procedures and terminology
    Methods and techniques of effective customer service.

    Qualifications

    Diploma in Purchasing and Supplies or Warehouse Management
    Minimum 4 years in a similar field
    Self-motivated,independent,solution orientated, deadline driven individual with strong time management skills
    Build mutually beneficial relationships internally and externally
    Good Communication skills both written and verbal

    Computer Skills

    MS Office
    SAP

    Other

    A certificate of good conduct
    Additional occupational training such as first aid, Health and Safety, Security awareness would be an added advantage