Key Requirements
Provide administrative support to executives, including email and phone correspondence, calendar management, and travel arrangements.
Maintain a structured approach to handling emails and documents, ensuring quick access and systematic follow-up.
Plan and coordinate all travel bookings (flights, accommodation, visas) and meetings for the Directors and department members for summits and global meetings.
Establishes and maintains accurate records, filing, and follow-up systems in accordance with needs of the office.
Coordinate schedules among executive team members and plan the logistics of each meeting.
Plan and facilitate company-wide events or communications that upper management has created.
Organize and plan all company outings and events.
Perform other administrative tasks as needed.
Manage IT related 3rd relations with vendors (quotes, contracts, invoices).
Responsible for the office reception duties.
Manage office supplies stock i.e., looking for suppliers, comparing quotes and finally placing orders.
Minimum Required Skills And Knowledge
Minimum of 4 years’ experience in a similar role.
Excellent fluency in English verbal, spoken and written is mandatory.
Outstanding interpersonal skills & communication skills.
Must be a self-motivated team player.
Active listener, highly organized, multi-task oriented and works well in a changing environment.
Computer literate with MS Windows and Office.
Proficient in utilizing business tools such as: E-mail, Microsoft Word, Excel, Teams and PowerPoint.
Creative, self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency.
Must understand team collaboration in a matrix environment and have effective networking/relationship building skills at all levels within and outside of the organization.
Able to work independently, make decisions within the scope of this role and adhere to the corporate policies and procedures.
Be a critical thinker with a clear communication style who is pro-active, logical, analytical and results oriented.
Exceptional organizational abilities and problem-solving attitude.
Apply via :
ehealthineers.wd3.myworkdayjobs.com
