Job type: Job Type Contract

Procurement & Administration Officer

REF AD/7/98/24, I POST
The Position
The position is domiciled in the Department of Clinical Medicine and Therapeutics in the Faculty of Health Sciencies, under the Fleming Fund Kenya Grant. This is a two (2) year project that will be conducted in several hospitals in Kenya to strengthen surveillance of antimicrobial resistance and antimicrobial use.
Location
The position will be based at the Department of Clinical Medicine and Therapeutics and will report to the Principal Investigator.
Duties and Responsibilites
Procurement:

Liaise with UON’s procurement department to ensure project complies with policies and procedures.
Collate the project’s requests into the annual procurement and disposal plan as per the approved budget for management review and approval. Upload this plan onto the EPMIS portal.
Liaise with activity leads in preparing, terms of reference and specifications of items/service requested. Follow up with the UON Procurement department on issuance of RFQs and tender documents.
While working closely with UON Procurement department, participate in evaluation of RFQ documents while tracking the project burn rate.
Work closely with the UON Procurement department on processing of requisition, LPOs and all other support documents.
Give frequent updates to the Team Lead on procurement progress of the various requests.
Provide a detailed monthly Procurement Analysis Report to the Team Lead while identifying any challenges with suggested solutions.
Ensure all procurement documentation are in compliance with government policies, the Public Procurement and Asset Disposal Act and the funder(s) requirement, competitive procurement and value for money.
Support the NASIC/MOH in forecasting, quantification and costing of microbiology reagents and consumables for inclusion in the KEMSA list for public procurement.
Support NASIC to develop a costed plan for procuring maintenance contracts and a strategy for obtaining government funding.
Conduct an economic analysis with an aim of providing costs of running an AMR surveillance in resource limited settings such as Kenya.

Contract Management

Assist the Team Lead in initiating procurement of service and maintenance contracts and ensure the appointed vendors are up to date with their schedules.
Liaise with the UON Procurement Department to monitor and evaluate suppliers of the various goods, work and services for reliability.
Liaise with user departments to ensure that contract renewal / termination of lease, framework contract and / or framework agreement are initiated three months prior to expiry of the period.
Supervise outsourced service providers.

Financial Management

Ensure that all vendors financial claims are supported by relevant documents before submission for payment.
Conduct a three-way match on all invoices forwarded to finance for payments. i.e. attach LPO/contract document; Goods Received Note or appraisal report and supplier’s invoices.

Asset Management

Monitor stocks levels, equipment, assets and vehicles to minimize the risk of theft or unauthorized usage.
Manage and maintain assets register by continuously updating new purchases and tagging them.
Regular review of asset condition and submit recommendation at least biannually.
Conduct biannual physical count and reconciliation of all assets with accounting ledger and submit to the Team Lead.

Vehicle and Driver Management:

Ensure there is available transport to deliver supplies to sites as and when required.
Ensure where institution drivers are deployed, they follow laid down policies and procedures while liaising with UON transport department.
Ensure driver maintains the vehicle in good working condition which includes regular maintenance, do daily check list, cleanliness of the car both inside and outside daily.
Ensure drivers give reports on any incident and/or accident as soon as possible but within a maximum period of 12 hours of the occurrence.
Assist the Team Lead in procuring transport and logistics services.
Ensure vehicle maintenance, repair and insurance is up to date and appropriate.

Office Management

Effectively communicates with the projects management team any UON polices changes that directly affects the project implementation.
Ensures proper storage, management and disposal of project’s record within required funder or UON/GOK regulations.
Support the activity leads in organizing project workshops and other events as requested.
Coordinate and work closely with field offices on office, inventory and vehicles management.

Staff Management and Teamwork

Participate fully in team meetings and assist with work planning ensuring all milestones are achieved.
Maintain an awareness of staff comments and any complaints to identify any area that needs to be addressed/rectified immediately.

Job Specifications

Bachelor degree in any of the following fields: Business Management, Procurement, Logistics or any other business related field.
Professional qualification in Procurement and Supplies (CIPS or CPSP- K).
Master’s degree in Procurement & Contract Management; Procurement and Logistics or Supply Chain Management; or similar disciplines will be an added advantage
Finance and / or accounting background will have an added advantage. At least CPA II.
Experience in Microsoft Office and an ERP system.
At least three years professional experience in Procurement, General Administration, Asset and Inventory management preferably with donor funded projects within the health sector.
Knowledge of various donor regulations is an asset.
Excellent communication skills (written & oral) in English and Kiswahili
Supervisory, communications and negotiation, networking, teamwork and interpersonal skills
Planning, organization, time management, and coordination.
Organizational awareness and service orientation, analytical and solution provider.
Demonstrate an ongoing commitment to gender equality and diversity.
Ability to work under pressure, self-driven with minimum supervision.

Tenure and Terms of AppointmentThe tenure of this job is one (1) year, appointment on contract which can be renewed based on performance, mutual agreement and project period.NotesCLOSING DATE: TUESDSAY, JULY 23, 2024

Apply via :

recruit-paaofp@uonbi.ac.ke

November 5, 2024
Senior Development Officer (Temporary Appointment)

Duties
For positions in Country Operations only

Advise operations on practical research and analysis to interpret long-term political, economic and social trends that will enhance opportunities for solutions, resilience and inclusion for populations of concern to UNHCR as well as more sustainable approaches to refugee protection;
Support the operation in planning for resilience and inclusion with a clear shared vision of longer term protection and solution outcomes for people of concern that takes account of host communities and leverages the roles, resources and capacities of development partners, including International Financial Institutions, Multilateral Development Banks, and Bilateral Development donors.
Support the development of comprehensive multi-year protection and solutions plans/strategies (incl. Multi-Year Multi-Partner Strategies) for Persons of Concern to UNHCR and/or facilitate the inclusion of populations of concern into national and local development planning and programming instruments.
Support and advise the operation in identifying, strategically articulating and capitalizing development and resilience opportunities, including through Government pledges and or pledges made by bilateral or multilateral development and/or peacebuilding partners.
Provide technical leadership and support for relationship building with development co-operation agencies and peace and state-building agendas through the different stages of policy and programme identification, preparation, implementation and review.
Develop partnerships and networks with development cooperation actors to influence the policy dialogue with governments on institutional arrangements related to sectors, locations and programme content of consequence to UNHCR and persons of concern. This would, in particular, focus on supporting the coordination of the in-country relationship with the World Bank and other multilateral development banks, especially where there is potential for specific funding directed towards UNHCR’s persons of concern (e.g. WB IDA sub-window for refugees and host communities or the WB Global Concessional Financing Facility).
Cooperate with development partners to assist them in incorporating the concerns of refugees, returnees and others of concern to UNHCR into the design and implementation arrangements of projects and interventions in a manner that impacts positively on protection circumstances.
Identify, commission and/or contribute to studies and analytical activities that build the conceptual framework and evidence base for comprehensive, development-oriented responses, including preparedness work, to forced displacement.
Ensure that development actors are provided relevant data to inform their planning, programming and advocacy around resilience for and inclusion of UNHCR persons of concern.
Engage with governments, development partners (both multilateral and bilateral), and with the private sector and civil society (as appropriate) to identify opportunities for UNHCR to contribute to the design and implementation of monitoring systems to track progress towards agreed outcomes.
Facilitate coordination and collaboration and the sharing of knowledge and experience sharing between UNHCR and development actors and across UNHCR operations globally by documenting and disseminating good practices and active participation in the Division of Resilience and Solutions’, Development Partnerships Community of Practice; and,
Support training activities aimed at the capacity building of UNHCR and partner agency staff to achieve greater coordination, effectiveness and synergies between humanitarian and development interventions.

For positions in Regional Bureaux only

Provide support, as detailed in the above duties for a country SDO for countries without an SDO as specified in the operational context for this position.
Support the Regional Bureau and country operations in analysing from a development perspective the potential components of longer-term situational solutions strategies, identifying the protection/resilience/solutions challenges, and the means to address these and possible regional opportunities for engagement.
Support and advise the Regional Bureau and/or operations in identifying, articulating and capitalizing development and resilience opportunities, including through pledges made by regional partners, and regional development initiatives and programmes.
Aggregate, analyse and package available knowledge and data from country operations to feed into regional and HQ policy, programme and advocacy efforts.
Ensure support and coherence, where relevant, across operations in how they engage with development actors (e.g. messaging, policies, etc.).
Interpret long-term political, economic and social trends from a situational or regional perspective that will define the opportunities for inclusion for populations of concern to UNHCR as well as more sustainable approaches to refugee protection management.
Engage with regional bodies, such as IGAD, ECOWAS, etc. to identify and advocate for entry points for inclusion in development-related fora; and,
Identify, commission and/or contribute to studies and analytical activities from a situational or regional perspective that build the conceptual framework and evidence base for comprehensive, development-oriented responses, including preparedness work, to forced displacement.
Lead risk assessments and discussions with team(s) to proactively manage risks and seize opportunities impacting objectives. Ensure that risk management principles are integrated in decision-making both at strategic and operational levels. Allocate resources for planned treatments with resource requirements in Strategic Plans. Ensure that risks are managed to acceptable levels and escalate, as needed. If a Risk Owner, designate the Risk Focal Point and certify that the annual risk review is completed and ensure that the risk register is updated during the year, as needed.
Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level

For P4/NOD – 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

Field(s) of Education

Development Economics; Development Studies; Socio-economic Development;
International Relations; Political Science; Law or other relevant field.

Certificates and/or Licenses

Not specified.

Relevant Job Experience
Essential

Six (6) years of direct work experience in a large international development institution in a relevant position and of which at least two (2) years in field operations. Preferably with knowledge of, or experience in, local or area based economic development, direct engagement in a technical sector such as education, WASH, social protection, health, energy. Practical experience working with and an understanding of the different aspects of economic growth, governance, fragility and conflict. Expertise related to the governance of specific multilateral development banks or bilateral development actors most relevant to the AoR.

Desirable

Experience with forced displacement. Experience in primary data collection, quantitative research methods and results-based management.

Functional Skills

MG-Partnership Development
IM-Knowledge Management
CL-Strategy Development and Monitoring
SO-Critical Thinking and problem solving
SO-Networking
UN-Policy Advocacy in UNHCR
PG-Results-Based Management
CO-Strategic Communication
CO-Drafting and Documentation
PR-Refugee Protection Principles and Framework
(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile
OPERATIONAL CONTEXT

UNHCR’s Kenya operation’s profile is a transition towards inclusion and solutions, as it supports the Government of Kenya in developing and operationalizing the Shirika Plan – a long-term strategic plan for transforming the refugee camps into integrated municipalities for refugees and host communities. The Shirika Plan requires a whole-of-government and whole-of-development actors’ approach aims to enable transitioning from subsistence programming towards resilience and inclusion and successful implementation of the plan requires ensuring the allocation of sufficient resources and focused programmes, which consider the solutions for addressing the challenges of sustainable socioeconomic inclusion of refugees and host communities.
This requires competencies that can bring investments by the multilateral development banks, international financial institutions, the private sector, and development programmes to complement the six key pillars of the Shirika Plan. The six pillars of the Shirika Plan include 1) Systems Building to create an enabling policy environment and capacitate institutions at national and refugee-hosting sub-counties level, 2) integrated services including education, health, WASH, infrastructure and shelter, social protection, 3) human capital and skills development including technical and vocational training, digital skills etc., 4) climate action and natural resource management, 5) economic development including entrepreneurship, financial and digital inclusion, and MSME development, 6) durable solutions and complementary pathways.
The first four years of the transition period of the Shirika Plan need a concerted effort to work very closely with various ministries, departments and agencies of the Government of Kenya at the National and County levels, as well as multiple development actors, including lateral and multilateral donors, the World Bank, IFC, AfDB, IsDB, private sector, diaspora, microfinance sector, tech and startup space in the country, and individual philanthropic sector.

The incumbent of the Senior Development Officer position in UNHCR Country Office Kenya, while reporting to the Strategic Partnership Advisor, is required to lead in supporting the operations in strengthening the existing and building new partnerships with the actors mentioned above to advance the agenda of sustainable socioeconomic inclusion of refugees, stateless persons, and host communities.
DESIRED CANDIDATE PROFILE

Experience working on socioeconomic inclusion of forced displaced and stateless population.
Must experience working with multilateral development banks, international financial institutions and development programs i.e., UNDP.
Highly desired experience working on multi-sectoral area-based programmes for forcibly displaced populations, including integrated services, financial and digital inclusion, economic empowerment, human capital development, resilience and climate action.
Experience in engagement with multiple stakeholders, including the government at the national and county levels, and understanding of development challenges of refugee-hosting sub-counties.

Functional Clearance
This position requires Functional Clearance
Required languages (expected Overall ability is at least B2 level)
Desired languages
Additional Qualifications
Skills

CL-Strategy Development and Monitoring, CO-Drafting and Documentation, CO-Strategic Communication, IM-Knowledge Management, MG-Partnership Development, PG-Results-Based Management, PR-Refugee Protection Principles and Framework, SO-Critical Thinking and problem solving, SO-Networking, UN-Policy Advocacy in UNHCR

Education

Bachelor of Arts (BA): Development Economics, Bachelor of Arts (BA): Development Studies, Bachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Political Science, Bachelor of Arts (BA): Socio-Economic Development

Apply via :

unhcr.wd3.myworkdayjobs.com

November 5, 2024
Emergency Human Resources Coordinator ( e-HRCO)

Objective of the Position:
Defining, adapting, planning and supervising the implementation of human resources policies both at the capital and emergency interventions, ensuring they are in line with the context, the operational challenges and the strategic HR. Being a strategic partner to operations, contributes to the definition and implementation of the KERSO and emergency interventions’ objectives and ensures the HR capacity required, sizing and improving people capabilities, contribution and active participation in order to achieve KERSO goals effectively. This will be done according to MSF human resources vision and values. Responsible of ensuring that MSF is a Responsible employer in the county, supports proper management of HR across the board and assumes full responsibility of all Administrative and legal issues in the country.
Tasks & Responsibilities
In collaboration with the other MSF team members:

Is an active member of the Coordination Emergency Support Team (CEST), contributing to the mission’s objectives definitions and missions strategic plans.
Is responsible for all human resources management and administrative issues of the whole mission, ensuring they are aligned with legal requirements, HR vision and Responsible Employer frame
Ensures alignment of mission’s objectives with HR institutional objectives beyond the mission (related with future HR capacity of the organization such as supporting development of staff beyond missions roles, promoting spaces to train new staff (first missions) or staff under development plans, detachment, etc…)
Contributes to planning and definition of Human Resources in the Mission, analyzing local capacities and supporting on identifying the optimum team set-up to properly achieve Mission’s objectives and identifying key indicators in order to follow up the results, and revise the HR plan accordingly.
Provides advice and technical expertise to the Mission Coordination Team, in order to design job profiles, organisational charts and decision-making channels.
In close collaboration with the Mission Coordination Team, plans HR operational and budget needs in order to efficiently ensure the required HR sizing and capabilities of the mission. Is responsible for the follow-up of the HR budget and plan and accountable for both
Defines HR strategies at mission level to ensure the mission counts with the capacities and competences needed, in the short, mid and long term (recruitment, remuneration, management and learning & development plans).
Defines local policies defining or adapting MSF standard policies to the mission. Ensures implementation of all HR Policies and Management Guidelines
Ensure that local and regional staff in the Mission is properly recruited and that all staff is managed according to MSF HR vision, policies and values, and provides support and technical advice to CEST in order to grant fulfilment and coherence.
Identify the best source of recruitment according to the needs and objectives of the mission as well as define recruitment strategy based on the analysis of labour market with the objective of recruiting professionals and people with potentials to develop within the mission/organization
Supports and coach as an Expert all CEST members in their role of people’s managers
Is the responsible and technical referent for HR and Administration related issues at Mission level (recruitment, management and development of teams, contracting of national and regional employees’, remuneration of local and regional staff, etc.).
Is responsible and supervises all human resources and administration team in capital • Ensure the proper implementation of the Performance Management System (PMS) throughout the Mission, providing technical support to the coordination team and the Administration Managers in implementing and detecting training needs, in accordance to operational requirements, in evaluating people performance and in implementing the associated action plans in order to improve people’s capabilities and their end results contribution to mission goals.

Emergency HR Planning and Preparedness

In collaboration with CEST, develop and integrate emergency response plans, policies and procedures related to human resource management.
Identify potential HR risks and challenges during emergencies and develop mitigation strategies to address them effectively.

Emergency HR Management & Administration

Ensure compliance with relevant labour laws, regulations and organizational policies in all HR-related activities during emergency response operations.
Maintain accurate records, documentation and database related to emergency HR activities – rosters, contact lists etc.

Emergency Staffing

In collaboration with CEST and departmental managers, assess staff needs to ensure appropriate staffing levels and skill sets are available in order to maintain esssential support during emergency response.
Coordinate recruitment, deployment and management of human resources as needed during emergencies/interventions.
Facilitate onboarding processes for new staff,while ensuring compliance with relevant policies, procedures and legal requirements.

Emergency Support & Safety

Contact for HR-related issues and inquiries, providing guidance, resources and support to address their needs during emergencies.
Coordinate emergency communication channels and mechanisms to disseminate HR information, updates and instructions to staff in a timely and accessible manner.
In collaboration with CEST, ensure compliance with occupational health of teams to ensure compliance with health and safety regulations and guidelines while implementing preventive measures as necessary.

Qualifications & Requirements:
Education:

Essential, degree in HR management or administration related studies.

Experience:

Essential, working experience of at least two years in relevant and similar jobs. • 2 years MSF Experience in HR and in emergencies

Knowledge:

Computer literate (MS Office Suite); Homere, Wefin software knowledge

Skills/ Competences:

Excellent interpersonal skills including cultural sensitivity, assertiveness and negotiation skills.
Strong leadership and people management.
Good communication and presentation skills.
Team player and multi-cultural sensitivity. / Flexibility – ability to operate in a changing environment.
Planning and Organization. / Analytical and problem-solving abilities.
Commitment to MSF Principles

Language: Proficiency in written and oral English & Kiswahili.

Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and KRA PIN certificate). Candidates meeting the above qualifications are requested to ONLY submit a motivation letter and an updated curriculum vitae as a single file (in pdf-format), mentioning on the subject email line “E- HR coordinator”, to:The HR Officer
Médecins Sans Frontières Belgium (Kenya)
Email: msfocb-kenya-recruitment@brussels.msf.org

Apply via :

msfocb-kenya-recruitment@brussels.msf.org

November 5, 2024
Project Coordinator

ROLE PURPOSE
The Project Coordinator will lead the LEGO Education/ Advocacy Projects at the county level. The coordinator will provide strategic leadership in policy, advocacy and programme related learnings at the County Level. The role will include development and implementation of National and County advocacy initiatives focussing on national & refugee education and other thematic areas of focus for the organisation that ultimately results to political will and commitment towards children’s holistic skills development within national education systems being enhanced. The officer will map out key child participation forums both at the County level to ensure children voices contribute to the realisation of the project’s objectives besides packaging information/research findings and developing appropriate communication channels for dissemination of information/research findings; project documentation and dissemination; capacity building, learning and knowledge management.
KEY AREAS OF ACCOUNTABILITY
Strategy development and implementation

The Advocacy Coordinator will provide leadership in advocacy, learning and policy support to the area office on Education, Child Protection and Public Investment in Children and ensure there is a coherent process linking the county and national level advocacy efforts.
Maintain an in-depth understanding of key budgetary cycle moments, law and policy reform initiatives at the National and County levels of governance.
Ensures that all advocacy messages and documents are evidence-based and of high quality.
In close collaboration with LEGO TWV Team Lead & Deputy Team Lead, MEAL Advisor, education, health and Child protection teams, the Head of Advocacy, Head of Health & Nutrition, Child Protection & Education TS, Communication Manager, develop and implement county advocacy strategies that will seek to draw synergies in integration, CP, education, MNH with other sectors. Responsible for the delivery of an annual implementation work plan.
Develop and implement relevant context specific strategies for effective education policy and budget influence, refugee teacher & child participation within the advocacy activities in collaboration with the field office teams and relevant staff at the country office.
Support Programme Managers in identifying policy and practice change, which would improve child survival, leaning and protection outcomes for children.
Support budget advocacy and budget tracking to improve revenue generation and public investment in children for child welfare interventions at national and county level in collaboration with other CSOs.

Advocacy and Communications

Lead the monitoring and evaluation of advocacy-related objectives, mapping of key opportunities and events, organisation of Save the Children ‘moments’ and events.
Lead the utilization of Political Will Monitoring Tool (PWMT) to generate learning and inform activities to impact behaviour change of policy targets.
Linking to international process and in collaboration with field office staff and technical specialists oversee the development of advocacy materials – including policy briefs, position papers, press releases, Questions and answers and opinion pieces for county and national advocacy.
Develop good knowledge of both national and county government structure, political processes and key decision-making structures and how to influence them on issues related to national & refugee and host county education, MNH, CP and domestic resource mobilization. Conduct power mapping to identify and engage key influencers at National and at the County for increased resource mobilization and allocation to child survival interventions.
Support National and County Officials in developing emergency contingency plans in case of eventualities within the four counties, including through the use of household economy analysis (HEA) Baseline and Response Analysis information to ensure continuity of learning in the face of emergencies.
Lead the production and/or contribute to the development and dissemination of policy briefs/IEC fact sheets, national and county profiles to get holistic skills development on to the policy agenda at the national and county levels.
Build systems for research, analysis and documentation that underpin evidence-based advocacy and influencing at county level. This will include undertaking audience research and knowledge services mapping to inform communication and advocacy work.

Building Partnerships

Identify National and County networks and coalitions and develop sustained partnerships/ alliances that are critical in the dissemination and/or application of research findings and/or learning to influence the policy and practice landscape. This includes representing Save the Children at strategic forums, networking with strategic CSOs and other social movement processes that are relevant to Save the Children’s policy work.
Support and coordinate engagement of key decision makers at national and county levels including MPs, MCAs, directors of education and County Executives to push the skills agenda up the political ladder.
Support area offices to build partnerships with communities and programme beneficiaries in establishing accountability mechanisms, capacity building and knowledge management.
Support the capacity building of programme and field staff and key partners on advocacy through training, sharing best practices and supporting learning and knowledge management.
Participate in Save the Children programme meetings and related sessions to draw out research-based advocacy messages in programmes. Keep abreast of current research, national and donor policies and debates in Kenya, relevant to advocacy for nutrition.
In collaboration with programme managers, monitor and evaluate child survival & protection communication and advocacy activities within budgets, ensuring that indicators and methods are in place to allow evaluation of the achievements and develop regular reports on progress. Post holders will also contribute heavily to the design, development, implementation and dissemination of any H&N, CP and DRM related research.

Programme Development & Management

Provide overall leadership and oversee the implementation of the LEGO project.
Participate in intercountry project learning and planning meetings with other Breadth of Skills Countries, member and donor.
Represent Save the Children at meetings with other NGOs, UN Organizations, State Ministry of Health officials, head teacher associations, teacher unions & local community leaders.
Develop and maintain detailed implementation plan and annual and quarterly work plans for LEGO projects in collaboration with the field-based staff.
Ensure the timely and efficient implementation of the LEGO project as described in the Detailed Implementation Plan (DIP).
In Collaboration with the field-based staff, prepare annual and quarterly work plans and ensure that program activities are implemented as planned and within the approved budget.
Identify operations research questions, participate in protocol development and support and supervise research activities in collaboration with MEAL technical specialist.
Participate in proposal development processes, in particular liaising with relevant Technical Specialists and programme staff to ensure that advocacy approaches are integrated within and contribute to the achievement of project results and objectives and that sufficient funds are budgeted for implementation.

Finance & Grant Management:

Monitor monthly expenditure and track project budgets to ensure that spending on the program is in line with the approved budgets.
Submission of Donor quarterly and annual narratives and finance reports.

QUALIFICATIONS AND EXPERIENCE

At least 5 years of experience in advocacy work, as well as contributing to the development and implementation of advocacy strategies. Experience working within the education sector is an added advantage.
Highly knowledgeable on Child Rights Governance including; Public Investment in Children
Excellent understanding of Kenya’s budget cycle (both at county and national level) and moments.
An understanding of policy and legislative development processes at both national and county levels.
Superior written communication skills, including the ability to translate complex arguments into accessible English for a non-specialist audience, and the ability to write articles that would be published in the mainstream press.
Knowledge of the devolution processes, and its impact on the education and health sector.
Excellent verbal communication skills, appropriate for high-level external representation (for example lobbying county governors, ministers, MCAs)
Experience of developing advocacy strategies, knowledge and understanding of a range of advocacy techniques
Experience of effective team work and outstanding inter-personal communication skills
Experience of coalition building and working with civil society actors to deliver change
Excellent understanding of Sustainable Development Goals, Vision 2030, policy and legal provisions in support of child survival.
Fluency in spoken and written English and Kiswahili
Commitment to Save the Children’s mission and values

Desirable

An academic qualification directly related to Social Sciences, Political Science, Governance, International development or Community development.
Experience and training on policy and advocacy.
Good knowledge of the education, CP, nutrition and health field, including the work of academic/research contacts, professional bodies NGOs, UN and government agencies
Good presentation and persuasion skills.
Experience of policy research, having written and published policy reports and briefings and evaluating evidence of their impact.

Apply via :

hcri.fa.em2.oraclecloud.com

November 5, 2024
Programme Assistant, Research Internship Programme

Overall, Job Purpose

The Programme Assistant, Research – Temporary position will be responsible for providing administrative and programmatic support services to the Research program. The incumbent will ensure efficiency, effectiveness and high-performance standards are achieved and maintained. This position will be based in Nairobi, Kenya.

Duties & Responsibilities

Providing a focal point of contact and continuous liaison with researchers, project coordinators, reviewers and network members for effective coordination of research.
Handling/receiving official calls and enquiries on Research programme activities.
Providing support in preparation of reports, letters and contracts/grant letters for researchers, resource persons and members of the Programme Committee, and consultants for the department.
Maintaining and updating a database for the contacts of persons and institutions within the network of the Research Programme while coordinating the research processes.
Providing administrative/logistical support in the preparation and coordination of various meetings including but not limited to; technical and review workshops, policy dialogues/forums and social functions in the research department including and day to day liaison with the hotel representatives; preparation of workshop papers, documentation, and travel.
Handling finances for the meetings stated above when required.
Record Keeping.
Sitting in various evaluation committees.
Undertake any other duties as may be director by the Research Director, Manager and Programme Administrator from time to time.

Qualifications and Experience

Bachelor’s degree in Economics, Finance, Business Administration/Management/Public relations.
Having a master’s degree in these subjects is an added advantage as is proficiency in French.
At least 3 years of working experience in programme administration.
Demonstrative experience in programme/project administration, monitoring and evaluation.
Computer literacy including standard office applications such as MS Office Word, Excel, PowerPoint and Access
Demonstrated experience in working with databases and management systems software.

Key Skills and Competencies

Ability to work under pressure and meet deadlines with attention to details
Strong integrity and ability to maintain confidentiality
Strong administrative and organizational skills.
Fluency in written and oral English is essential.
Excellent inter-personal and influencing skills at all levels.
Excellent analytical and communication skills.
Ability to work with computerised accounting systems
Familiarity with information management systems
Good team player
Ability to work independently
Ability to work French is desirable.
Prior relevant experience of working with or within international organisations, institutional donor agencies, Trusts and Foundations would be an advantage.

go to method of application »

Use the link(s) below to apply on company website. Applications for Programme Assistant, Research position must include a cover letter and a resume (max 3 page) which has at least three referees addressed to the Manager, Human Resource & Administration; email: recruitment@aercafrica.org by 12th July 2024.

Apply via :

recruitment@aercafrica.org

November 5, 2024
Procurement Officer – Locum

OVERALL RESPONSIBILITY
Reporting to the Assistant Manager Material Management, the successful candidate will be responsible for implementation of purchasing procedures, processes and best practices and maximize savings and benefits arising from seamless purchasing activities.
KEY RESPONSIBILITIES

Ensure that the procurement of goods and services are done in line with the organization’s policies.
Ensure that there are timely procurement reports that track status of each requisition and provide feedback as necessary.
Analyze quotations / bids submitted by vendors and make a comparative analysis of the information provided in order to make procurement decisions.

The requirements
REQUIREMENTS

Diploma in Purchasing and Supplies Management from a recognized institution in Kenya.
Bachelor’s degree in Procurement, Business Management or any other related qualification from a recognized institution in Kenya will be an added advantage.
Registered by Kenya Institute of Supplies Management.
At least four years working experience in a similar position.
Experience in working with a Hospital Management Information System will be an added advantage.
Good organizational, problem solving and interpersonal skills.
Excellent computer skills and ability to work with minimum supervision.
Should have skills in negotiating with vendors to maximize value for money without compromising on quality of required goods or services.

Apply via :

krb-xjobs.brassring.com

November 5, 2024
Warehouse Supervisor

Responsible for finished goods warehouse – planning, coordinating and monitoring the receipt of finished goods from production, order assembly based on sales orders and dispatch of finished goods in the form and quantity requested by the customers; in a timely manner
Short Contract -6 Months (with possibility of extension)

Responsibilities

Implement established procedures for; receiving products into the finished goods store, issuance and storage to prevent losses, pilferage and spoilage of products
Maintain overall image of the store ensuring that items are arranged in order, are properly labeled and housekeeping maintained
Oversee the dispatch of export and local orders to ensure accuracy, completeness, timeliness, good condition of shipments and that all relevant documentation is in place before dispatch
In liaison with the transport supervisor oversee the schedule of orders for dispatch to ensure shortest turn-around time for local orders.
Direct and supervise all activities related to inventory control within the warehouse. This includes daily recording of stock movement records in the system and stock cards as well as coordinating periodic stock taking exercise
Assisting the HR department in all employee life cycle activities – recruitment, performance management, use of personal protective equipment, discipline management and separation – for your team

Qualifications

Diploma in Supply Chain Management/ Warehousing and Distribution/Materials Management
At least four years’ experience in transport and warehouse management in a busy manufacturing set-up
Functional knowledge in ERP system
Proficiency in Microsoft Office Suite

Competencies

Strong leadership and management skills
Strong work ethic and time management skills
Good task management, planning and organizational skills
Attention to detail, efficient and able to multi- task, prioritize, manage and follow projects through to completion
Self- starter, high energy level with strong interpersonal and communication skills
Computer Literacy i.e. Ms. Word, Excel, PowerPoint, Access etc.

Apply via hr@cosmos-pharm.com by 10th July 2024

Apply via :

hr@cosmos-pharm.com

November 5, 2024
Procurement Assistant- Temporary

Responsibilities

Conduct Bridger checks / Vendor Due Diligence
Add new vendors to Business World (PATH ERP)
Request for quotations from suppliers
Review and analyze quotations received
Follow up on invoices from suppliers
Updating vendor due diligence process/reports
Follow up on Contracts for new Hotel providers listing
Process purchase order in BW
Any other duty assigned

Required Skills and Experience

Bachelor’s degree in Procurement or related field
Knowledge of Procurement Process
Good mastery of Microsoft Office Suites
2 years of similar Experience

Apply via :

path.wd1.myworkdayjobs.com

November 5, 2024
Monitoring Evaluation and Learning Intern

Responsibilities

Assist in identifying and documenting MNH appointment diaries for ANC follow-up
Enter Family Planning (FP) Quality of Care (QOC) data into the study database
Support in monthly reporting through data enter in USAID JPHES and program DHIS system
Support the collection and analysis of FP compliance and EmONC assessment data
Enter data related to FP compliance and EmONC assessments
Assist with monthly updates to the Performance Monitoring Tracker (PMT)
Document and archive program assets
Support desk validation for KHIS data through data quality checks and follow up with MOH to correct any errors or inconsistencies

The Monitoring, Evaluation and Learning Intern will report to the MCGL MEL Manager.
Required Qualifications

A bachelor’s degree in public health, Anthropology/Sociology, Statistics or a related public health field
Demonstrated experience in leading and conducting qualitative studies in the social sciences or health sector, including training and supervision of data collectors

Skills:

Proficiency in Microsoft Office Suite and knowledge management tools.
Excellent interpersonal and communication skills.
Ability to manage multiple tasks and prioritize effectively.
Strong time management skills to meet deadlines and handle tasks efficiently.

Apply via :

jobs-jhpiego.icims.com

November 5, 2024
Project Assistant – 2 Positions

ROLE PURPOSE
To effectively implement the REAP project activities in Dadaab camps. He/she will ensure quality delivery of programmes and maintenance of high professional standards of all project implementation. The role holder is charged with maintaining accurate files for project records, beneficiary lists and ensuring timely submission of all project reports and transaction documents to relevant internal departments for processing.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
(this position is contingent upon donor funding)
KEY AREAS OF ACCOUNTABILITY
Program Implementation

Planning and implementation of project activities- Planning for purchase requisition, beneficiary selection and record keeping.
Support in the monitoring and identification of beneficiaries in the project implementation sites.
Ensure that project activities are implemented in accordance with the approved work plans and with the involvement of partners and concerned stakeholders at all levels.
Ensure project activities are implemented in the most efficient, effective and sustainable manner
Ensure that the school-based teacher training program is implemented effectively.
Assist the Project coordinator in the development and implementation of a modality of strengthening and improving management of schools committees and pupils through community mobilization and improvement of training materials and programs
Ensure effective and efficient distribution of textbooks and other instructional materials to target schools
Conduct regular data collection using existing tools to track project performance on indicators and measure overall impact and for donor reporting purposes and make recommendations on the improvement of these tools.
Ensure that good practices and lessons are documented and shared with the MEAL team and the education team for replication and wider dissemination.
Travel to all project sites to conduct regular monitoring of projects quality together with other project team members

Reporting, Monitoring & Evaluation

Ensure that field-based monitoring data and information is collated regularly and made available to Education Coordinator and the MEAL Team for reporting and monitoring purposes.
In collaboration with the MEAL Team, focus on project data collection to generate practical information that can be used for ongoing program decision-making while also capturing results at the impact level.
Assist the Education Coordinator in preparation of periodic progress reports in a timely manner for both internal and external use.

Program Support Operations

Coordinate with other departments to ensure operational systems are in place to support field activities including logistics (transport, warehousing, and asset management), procurement, security, and administration.
Coordinate with other SCI programs/sectors to ensure integration and that the project runs smoothly and efficiently and draws from best experiences and lessons for improved programming

QUALIFICATIONS AND EXPERIENCE

Minimum of Bachelor’s degree in education, Education in Emergencies, experience in either CP or Education.
Minimum of three (3) years’ work experience in education sector especially in refugee setting
Knowledge of education in emergencies, education sector policy, child rights and protection issues
Experiences of facilitating community-based training, capacity building school managements, and awareness campaigns.
Understanding of refugee work, non-formal education and context experience including local language.
Strong self-starter, able to take initiative and adapt to changing circumstances and priorities
Positive attitude towards community work with emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving
Excellent communication skills and a willingness to be respectful, kind, sensitive and empathise with all children and their carers
Fluent in written and spoken English, Kiswahili; knowledge of the local language in the camps and host community will be an added advantage.
Good report writing skills
Willingness and capacity to be flexible and accommodating when faced with difficult working conditions
Commitment to Save the Children’s Child Protection Policy.

Apply via :

hcri.fa.em2.oraclecloud.com

November 5, 2024