JOB PURPOSE
The Grants Manager is responsible for overseeing the efficient and effective management of subgrants across the Kenya Country Office. S/he will work with the Grants Teams in the Country offices to ensure a standardized approach to sub-granting. S/he is responsible for grant monitoring and capacity building of recipients including internal control procedures, ensuring compliance with Agreement and Sub-agreement(s) terms and conditions. S/he will oversee & ensure effective administration of sub-grants to enhance accomplishments of project’s activities and deliverables.
PRIMARY RESPONSIBILITIES
Provide technical support, guidance and coaching to country teams on Amref’s grants management policies, procedures and processes.
Prepare and submit periodic reports to management and provide recommendations to improve subgrants management & performance.
Support and participate in field-level program monitoring visits in collaboration with other technical, operations and MEAL teams.
Contribute to continuously improving internal grant management systems and regularly updating Amref’s Grants Manual
Provide an internal helpdesk that will be geared towards resolving ad hoc issues affecting the grants team and the sub-recipients.
Lead on organisational assessments of subgrantees by providing appropriate tools and support programmes to conduct pre and or post-award due diligence assessments
Contribute to the capacity building of subgrantees as required and identified in partner assessments.
Review Subgrant agreements (including modifications and annexes where applicable) and coordinate their review or signing with the relevant Programmes, Compliance, and Legal units.
Coordinate with respective budget holders and finance to ensure partner budgets are correctly allocated and aligned.
Provide technical support to countries and relevant budget holders on subgrantee budget & expenditure monitoring and recommend budget revisions as necessary.
Conduct visits to country & field offices to support with capacity building of grants staff and subgrantees.
Support programmes and business development teams in pre-award vetting and pre-award assessments of partners.
Maintain an updated contact list and other information for all AHA in Kenya subrecipients.
Maintain trackers such as audit, reporting, reconciliations, and monitoring for subgrantees.
Ensure financial and other key documents and files related to sub-grants are maintained per Amref’s and donor policies.
Support country grants teams and subgrantees to prepare and complete their cost proposals during the application process to ensure compliance with Amref and donor rules.
Support and participate in external audits, internal audits, and compliance reviews, as required, to ensure compliance with Amref and donor requirements and generally accepted accounting practices.
Monitor the effectiveness and adequacy of the subgrant management policies and procedures and suggest and implement improvements.
Support programmes with subgrant start-up and closeout processes.
On a sample basis, review subgrantees financial reports for correctness, completeness, timeliness, and compliance across the organization.
Provide overall leadership to the AHA in Kenya Grants team, coordinate grants team meetings, contribute to their annual performance reviews and provide feedback throughout the year; and contribute to their professional development.
Ensures subgrantees’ inquiries and needs are promptly addressed to develop and continue positive relationships between Amref and the subgrantees.
Support the Business Development and programmes in grant writing and proposal development.
Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures.
Lead in the development of sub-recipient capacity-building plans and development of Training materials.
Spearheaded the rollout of Organizational Development System Strengthening (ODSS) programme in AHA in Kenya.
EDUCATION, EXPERIENCE AND ABILITIES
Education and Experience
Bachelor’s degree in Accounting, Finance, or a related field and a full professional accounting qualification (e.g., CPA, ACCA).
A Master’s degree in a relevant field will be an added advantage.
At least 8 years of experience in grants management, preferably with experience managing the Global Fund funded grants and USAID grants
Demonstrated experience in managing grants, subgrants, procurement, and compliance with donor regulations.
Knowledge, Skills and Competencies
Familiarity with Global Fund and USAID policies and procedures.
Familiarity with grants management and experience with financial and operations management.
Ability to provide leadership, communicate effectively, conflict resolution, and promote a team approach to enhance staff commitment to the programme’s success.
Strong interpersonal and time management skills.
Strong negotiation or persuasive skills
Languages
Excellent spoken and written English
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