Jobs Kenya

Job type: Job Type Contract

  • Finance and Administration Officer

    Finance and Administration Officer

    Department: FINANCE_ADMIN_HR
    Direct hierarchy: Area Coordinator/OIC_Mandera
    Contract Duration: Six Months (with possible extension)
    Starting date: February 2018
    Position Profile
    This position will require the individual to perform transparent and efficient financial and administration for ACTED programmes in North Eastern Province.
    Duties and Responsibilities

    Finance/ Administration
    Supervise and report on the financial flow (cash forecast) required in the office
    Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.
    Ensure proper documentation for all payments, efficient reporting of the balances and on-going debts to the Nairobi office.
    Responsible for the monthly accounting cash books according to ACTED standard through Excel/SAGA.
    Send on a monthly basis the documentation in order to the capital office with the cashier’s help.
    Responsible for cross-checking allocations as per signed purchase orders; reallocations whenever approved;
    Submit administrative and financial inputs to the Project Manager/Officer for the weekly meeting.
    Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.
    Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.
    Ensure valid contracts of staff at the base level are kept up to date
    Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi office.
    Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.
    Organize staff induction, management of appraisals with the line managers at the base level.
    Control and supervise the filing of staff personal folders.

    Qualifications/Skills Required

    Bachelor degree in Accounting, Business Administration, Human Resource or a related field.
    A minimum of three years relevant experience, preferably in a similar position in an NGO.
    Deep and clear understanding of humanitarian principles and activities.
    Sound understanding/experience in financial processing and management
    Excellent skills in Microsoft Word, Outlook, and Excel.
    Strong organizational skills and meticulous attention to detail.
    Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
    Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
    High level of integrity and honesty.
    Fluency in Somali language

  • Human Resources and Administration Department Intern Complaints and Investigations Department Intern

    Human Resources and Administration Department Intern Complaints and Investigations Department Intern

    Job Description 
    Duration: 12 months 
    Key Duties

    To work closely with Programme /Departmental heads and staff in order to learn from the work of the Commission in various departments.
    Assist in Programme/Work plan implementation and assist in running and maintaining various Programmes in KNCHR,
    Any other task that may be assigned by the Programme Officers.

    Key Qualifications:

    Holder of an undergraduate degree in a relevant field (as per departments above) from a recognized institution. Skills and Competencies
    Excellent IT skills, with working knowledge of the Microsoft Office Tools.
    Must be able to work effectively and independently with minimum supervision.
    Excellent inter-personal and communication skills.
    Proven research, writing and communication capability
    Demonstrable commitment to social justice.
    Fluency in spoken and written English and Swahili.

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  • National Programme Policy Officer

    National Programme Policy Officer

    Post Grade: FT NOA
    Duty Station: Nairobi
    Duration: 1 year (initial)
    Date of issue: 31st January 2018
    Responsibilities
    Under the direct supervision of the Programme Policy Officer and the overall supervision of the Senior Programme Policy Officer, the incumbent will be responsible for the following duties:

    Manage and review the partnership proposals in compliance with WFP corporate rules and Country Office specific Standard
    Operating Procedures;
    Monitor the Cooperating Partner profiling, capacity assessment and evaluation based on WFP guidelines including maintaining data and records on evaluation;
    Ensure Cooperating partners invoice processing is done including Purchase Order creation, review, approve Service Outline Agreements, and post Service Entry Sheet in WFP corporate system (WINGS).
    Ensure that funds for implementing WFP activities are analyzed and tracked to ensure that WFP has available resources to carryout its operations any time;
    Ensure food and voucher distributions plan are timely submitted by Area Offices, reviewed by the Country Office Distribution planfocal point and sent for approval to Head of Programme.
    Ensure WFP’s Field Level Agreements (FLAs) are captured in COMET, follow up reconciliation of WFP dispatch data from LESSand receipts from partners’ distribution reports;
    Ensure in kind partner distribution reports and Cash based Transfer data is up to date and captured in COMET;
    Ensure that Non Food Items (NFIs) are procured in a timely manner for the smooth implementation of projects and inventory ofNFIs is maintained;
    Oversee preparation and dissemination of all actions to maintain a clear audit trail of actions taken;
    Supervisor, training and provide technical support to junior staff;
    Perform other related duties as required.

    Qualifications

    Advanced University degree in International Affairs, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences, Development Studies or other field relevant to international development assistance, or First University Degree with additional years of related work experience and/or trainings/courses.
    Atleast one year of postgraduate professional experience in development work.
    Strong experience in finance, implementing technical Programme, providing input into designing operations and contribute to policy discussions and decisions.
    Fluency in both oral and written communication in English is a requirement.

    Knowledge and skills

    Training and/or experience utilizing computers, including word processing, spreadsheet.
    Demonstrates ability to identify key variables and contextual factors that affect food assistance problems andprogrammes throughout the lifecycle to inform quality Programme design or re-design.
    Demonstrates ability to analyses and consolidate quantitate and qualitative information from different sources.
    Demonstrates the ability to interpret basic date in the context of WFP specialized fields to contribute to technical Programme design, implementation and monitoring.
    Displays capacity to provide inputs into the development, implementation and realignment of high qualityemergency programmes.

  • Consultant for the Evaluation of the Ninth Session of the World Urban Forum

    Consultant for the Evaluation of the Ninth Session of the World Urban Forum

    Issued on: 26 January 2018
    ORGANIZATIONAL LOCATION: UN-HABITAT
    DUTY STATION: NAIROBI
    FUNCTIONAL TITLE:Consultant for the Evaluation of the Ninth Session of the World Urban Forum
    DURATION: 3 months over 11 months (February 2018-December 2018)
    BACKGROUND
    The main purpose of this evaluation is to assess the outcomes and impact of WUF9. The evaluation will fulfill requirements of UN-Habitat GC resolution 26/6, strengthening knowledge sharing and learning, and planning and delivery of the WUF programme. The key users of the evaluation are UN-Habitat management and staff; the governing bodies (CPR and GC), donors, partners, experts in the field of urban development, policy makers and other key stakeholders. The assessment will be based on evaluation criteria of relevance, effectiveness, efficiency, sustainability and impact. The evaluation will also identify achievements, lessons, challenges and opportunities for the World Urban Forum.
    The evaluation shall be independent and carried out in line with the evaluation norms and standards of the United Nations system. A variety of methodologies will be applied to pre-forum, on-site and post forum assessment. Methods to be used include review of documents, face-to-face interviews, onsite observations and participants’ survey, post-WUF9 surveys, interviews with key individuals as well as analysis of secondary data and outcome mapping of the WUF9 programme.
    RESPONSIBILITIES
    The evaluation will be conducted by one consultant. It will be managed by the Evaluation Unit and supported by the WUF Secretariat. An Evaluation Reference Group will oversee the evaluation process. The evaluator is responsible for meeting professional and ethical standards in planning and conducting the evaluation, and producing the expected evaluation deliverables. The consultant has overall responsibility for producing the deliverables according to the quality standards of UN-Habitat for evaluation reports. Main deliverables expected from the consultant are:

    Inception Report with detailed evaluation methodology, evaluation questions and scheduled evaluation Work plan;
    A progress report will be presented the Evaluation Reference Group in June 2018;
    Evaluation Reports Drafts;
    Final Evaluation Report not exceeding 50 pages (excluding executive summary and annexes)

    Compliance with United Nations Evaluation Group standards and UN-Habitat evaluation report format is expected.
    COMPETENCIES

    Professionalism: Academic qualified and experienced evaluator, who shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Good research, analytical and problem-solving skills. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
    Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timelines for delivery of products or services to client. **

    QUALIFICATIONS
    Education
    Advanced academic degree in economics, sociology statistics, urban planning, project management, or other related study areas.
    Work Experience
    Minimum of 10 years of proven evaluation experience. Knowledge and understanding of UN and UN-Habitat’s role in promoting sustainable urbanization and human settlements issues in general. Experience in delivery of advocacy and global outreach through programmes and experience in results-based management.
    Language
    Fluency as well as excellent writing skills in English is required; working knowledge of other United Nations official languages is an advantage.
    REMUNERATION
    Payments will be based on deliverables over the consultancy period. There are set remuneration rates for consultancies. The rate is determined by functions performed and experience of the consultant. The fees will be paid as per agreement.

  • Regional Supply Chain Intern

    Regional Supply Chain Intern

    Role Purpose:
    The Regional Procurement Unit is a part of Save the Children’s East & Southern Africa Regional Office. The Supply Chain intern will provide support to the Regional Procurement Manager and other members of the Regional Procurement Unit Team
    Contract Duration: 3 Months
    Qualifications

    A Supply Chain/Logistics/Procurement trainee who wishes to gain some practical experience
    Degree in Supply Chain/logistics,Procurement or equivalent

    Essential

    Excellent computer skills especially in MS Excel spread sheets and MS Word
    High level of integrity and ability to work as part of a professional team
    Excellent communication skills
    Proven ability to handle challenging work load
    Cross-cultural experience, understanding and sensitivity;
    Excellent interpersonal and written and oral communication skills;
    Commitment to Save the Children values.

    Desirable

    Demonstrable experience in the identification of new procurement trends and progression of new ideas
    Demonstrable experience in Freight forwarding
    Experience in procurement and supply chain/logistics for NGOs in international development and emergency programmes
    Knowledge of key institutional donors and their compliance requirements in respect of Supply Chain and Procurement

    We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy
    Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.
    Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

  • Program Manager

    Program Manager

    Ref No: RI/PM/2018
    Major Responsibilities

    In collaboration with the Executive Director taking lead with ensuring the smooth administrative operations of all Programs including Staff Management.
    Technically support the Executive Director in all Program related activities; ensuring proper Project design and implementation.
    In collaboration with the Executive Director and other relevant bodies, devise means of and solicit funds for RI Program activities.
    Ensure the timely monitoring, evaluation and reviews of all RI Program Projects.
    Ensure the accurate representation, collaboration, communication and reporting for all Program and assigned Ripples Organization activities.
    Establish and maintain relationships with key partners and other stakeholders involved in the project delivery

    Minimum qualifications, skills, knowledge and experience

    Must be a born again Christian with proven leadership participation in the church
    Must possess a Degree in Project Management, social work or community development and Masters and leadership training would be an added advantage.
    Strong conceptual and analytical skills, and innovation, with the ability to translate project documents into action plans with specific deliverables
    Demonstrated experience in designing, managing, implementing, monitoring and evaluating programs and projects
    Excellent interpersonal skills, presentation skills, public Speaking skills including the ability to communicate confidently and effectively with staff, donors and senior leaders; must have strong written, oral, and listening skills
    Proficient at crafting grant applications and proposals, as well as managing the grant writing process
    Computer literate (MS word, Excel, Power Point and Access)
    Ability to provide technical support to other staff, and project delivery.
    At least 5 years of experience on the same position

  • Junior Associate: Worplace Nutrition Project

    Junior Associate: Worplace Nutrition Project

    Classification: E2-Junior Associate
    Direct Reports: 0
    Travel Required:50%
    Description
    Overall Purpose:
    The purpose of the Project Assistant will be to provide project management support to the Senior Specialist M&E and Project Manager, in implementing GAIN’s activities under the Workplace Nutrition project. This will include day to day project management with oversight of the executing agencies (EAs), on-going engagement with Executing agency and other key government stakeholders at the national and county levels. The Project Assistant will work closely within the GAIN Kenya team and with key departments in GAIN headquarters for the smooth and coordinated implementation of the project. The person will also provide support to the monitoring of the project with field travel. This is a 2 year fixed contract position. Activities that the Project assistant will directly oversee will include but not limited to, working with executing agencies (EAs) to ensure engagement to ensure timely and quality implementation though regular supervision and monitoring activities.
    Tasks and Responsibilities:

    Project Management

    Supporting the Project Manager, Workplace Nutrition Project, Kenya in the overall management and implementation of the project
    Maintain a database of all project beneficiaries
    Participate in meetings with project partners and other stakeholders as required
    Under the guidance of the Project manager, support in the overall reporting of the program progress including monthly, quarterly and annual reports for internal GAIN, donor and government requirements.
    Ensure accurate and timely management of the funds and proper financial reporting, with support from the Project manager and Finance team.
    Visit the field regularly to ensure that project progress is on track and risk mitigation plan is up to date.
    Closely follow up with project partners and EAs responsible for implementing and provide technical assistance and undertake regular supervision to ensure the smooth running of the project and timely execution of the below specific activities:

    Monitor
    Support in routine project monitoring

    Support in continuous and on-going cross-corrections

    Communication

    Support the development of appropriate communication materials, technical documents, advocacy briefs and related materials to drive key project activities.

    Key Organizational Relationships
    The person will work closely with:

    GAIN Kenya country team and reporting to Project Manager, Workplace
    Government, executing agencies and other key external stakeholders
    Finance, HR, IT and Legal colleagues in GAIN HQ and Project leads within GAIN

    Job Requirements
    Competences (Skills and Attributes)

    Excellent project management skills including time and personal organization
    Excellent analytical, writing and presentation skills both verbal & written, with full command of Power Point, MS Excel and MS Word and Outlook
    Willingness and ability to work in a multi-cultural, high pressure, results-driven environment
    High level of professionalism and integrity

    Experience:

    Sound experience in project management, implementation, grantee oversight within international development / food industry experience
    Demonstrated success in being part of multi-disciplinary teams, engaging government and private sector stakeholders and collaborators in challenging program environments
    Understanding of country level program delivery, documentation and coordination
    Experience in a global, multicultural organization preferred
    Experience working in a public/private partnership environment highly desirable

    Education:
    Bachelors in nutrition, health, food science or a suitable equivalent is desirable
    Other Requirements

    Fluent written and verbal English and Swahili
    A willingness and ability to travel extensively
    Advocacy, communication and leadership skills
    Eligible to live and work in Kenya, this is a local position

  • Brand Coordinator Communications Administrator Business Intelligence Officer

    Brand Coordinator Communications Administrator Business Intelligence Officer

    We offer a collegial, diverse and gender-sensitive working environment, and we encourage applications from qualified women. This position is remunerated on Local Terms. The appointment will be for an initial period of one (1) year.
    Job Description
    Duties and Responsibilities:

    Serve as the principal graphic designer for all ICRAF related products.
    Lead the development and implementation and monitor compliance of the new ICRAF brand/design across all institutional products.
    Ideate and guide the creative application and day-to-day management of the ICRAF brand in all institutional and programme/project communications products and campaigns across all platforms and regions.
    Maintain cross-product vertical applications for all products and campaigns ensuring consistent messaging, imagery and quality standards.
    Identify, source and produce multimedia products suitable for all platforms in support of ICRAF programmes/projects and the institution.
    Adapt core brand/design to meet the unique needs of regional/country specific products and applications as appropriate.
    Work in tandem with Website and Social Media staff to ensure timely release of all communications/marketing materials.
    Develop the brand component for campaigns in support of the launch/marketing of new programmes/projects and ICRAF presence at industry events.
    In cooperation with appropriate Unit and ICRAF staff, plan and coordinate across the unit all production schedules and work flow; manage design staff and consultants.
    Proactively work with thematic and regional/country team leaders on the brand application for targeted programmes/projects
    Ideate and lead periodic seminars/workshops with appropriate ICRAF staff on design tools and technics to empower the regional/country offices
    Provide support to the Head of Communications for the strategic and creative application of the ICRAF brand and implementation of project/programme and institutional communications efforts.

    Skill set

    Self-motivated, team-oriented ethics with excellent interpersonal skills.
    Ability to manage multiple projects in a fast-paced, deadline driven environment
    Strong strategic and creative graphic design brand skills
    Multimedia experience, particularly in video, photography and social media
    Sensitivity/awareness of the unique cultural expectations/needs of the regions and countries where ICRAF works
    Strong English language written and spoken communication skills
    Ability to plan work, sets priorities and meets deadlines and budgets
    Creative problem-solver experienced with multi-disciplinary and multi-cultural teams
    Ability to review work from team and prepare results-based reports
    Ability to creatively use available resources and infrastructure
    Ability to maintain strong networks within and without the institution
    Ability to produce a wide-variety of high quality creative materials in all media.

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  • Nurse

    Nurse

    Job description
    Job purpose
    Maintaining constant contact with hospitals to ensure continuous well-being of all the stakeholders and handling of medical claims with efficiency and accuracy.
    Key responsibilities

    Pre-authorize scheduled and non-scheduled admissions within the set guidelines
    Liaise with the hospitals and doctors for prompt submission of the admission summary form
    Monitor procedures being carried out on patients and see to the general well being of the patient
    Assess and authenticate inpatient and outpatient medical claim documents
    Revise reserves after discharge of a member
    Ensure smooth discharge process and co-ordinate any necessary post-hospitalization care
    Visit health care Institutions in the assigned region to confirm admissions.
    Prompt collection of claims paid out of policy liability
    Process reimbursements within the stipulated time
    Assist in carrying out verification and medical audit of claims invoices before settlement
    Handling of the 24 hour helpline.

    Key Performance Measures

    % Claims turnaround time
    % customer complaints resolved within SLA
    # of customers engaged in awareness training
    Customer satisfaction index
    Net promoter score (Customers)

    Knowledge, Experience And Qualifications Required

    Diploma in Nursing
    Basic understanding of insurance concepts
    3.1-2 years’ experience in case and claims management
    Professional qualification in ACII, IIK is an added advantage.

    Competencies

    Knowledge of insurance concepts
    Knowledge of case management processes and procedures
    Knowledge of insurance regulatory requirements

    Core competencies

    Good Communication skills
    Building Relationships
    Focuses on the Customers
    Develops Self
    Solves Problems