Jobs Kenya

Job type: Job Type Contract

  • Data & Database Assistant Digital Marketing Manager Truck Driver

    Data & Database Assistant Digital Marketing Manager Truck Driver

    Ref No 3218
    Duma Works is recruiting for a Data and database assistant for one of our clients in Nairobi. The hiring company is a non- profit firm that deals with farm produce to ensure food security in Africa. 
    Contract duration/type: 1 year with annual extensions expected
    Responsibilities
    Objective 1: Prepare manageable annual and seasonal reporting plans and target sheets for field staff and VBAs (Village Based Advisors)
    Key activities & responsibilities to achieve this objective:

    Understand master reporting work plan and individual project/program reporting work plans and milestones expected for each project/ program and data assistant work plans
    Understand relevant parts of data indicator sheets
    Work with Reporting & Evaluation Coordinator to translate master reporting work plan encompassing all program deadlines, and into individual work plans for each data assistant to ensure that data from field reaches office with adequate time so that it can be processed in time for program quarterly reports. This may involve staggering of reporting from different projects/ networks/ counties to manage workflow of the reporting/data team
    Translate data assistant work plans to individual target sheets for each RC, ARC, NC and VBA in each area for each year and each season
    Provide each field staff and the relevant Monitoring Officer with target sheets and ensure they understand what they are responsible for achieving on monthly/seasonal/quarterly/annual basis.

    Objective 2: Ensure monthly collection, input, compilation and storage of data and update field staff and Reporting and Evaluation Officer on progress against plans and targets
    Key activities & responsibilities to achieve this objective:

    Ensure field staff understand what the target sheets mean in terms of their activities and responsibilities (so that the data they report is compliant)
    Distribute correct reporting forms to field team and ensure they are completed correctly and submitted on time;
    Confirm and verify accuracy of data in the reports received from the field staff, and Contacts preparers of monthly reports documents to resolve questions, inconsistencies, or missing data
    Liaise with the admin/ logistics to get update of farm inputs sent to the field, so that the Coordinators in the field can provide up to date reports on dissemination, sales and input use
    Be aware of the critical importance of meeting program targets with clean and accurate data (falsifying records to meet targets is unacceptable under any circumstances and constitutes fraud)
    Keep a routine follow up (weekly/monthly/quarterly – depending on activity type) with field staff (typically NCs / ARCs / RCs) of program activities (as specified in work plans – e.g. vaccinations, veg/tree nurseries, field days, small pack dissemination, logbook completion);
    Summarize data accurately and generate good quality data summaries backed up with supporting evidence (that meet donor criteria) in advance of reporting deadlines for review/finalization
    Update each Field Coordinator (RC/ ARC/ NC) on progress against targets on a monthly and quarterly basis, including disaggregation by VBA;
    Provide weekly and monthly updates to Reporting & Evaluation Officer on progress of each network against targets along with early warning of challenges, delays or forecasted failures or over-achievements; ensuring that the data coming in is being updated in soft copy tracking systems (database(s)),
    Make monthly updates to records of presence/ absence of each VBA along with locations, GPS positions, ID numbers, signatures and related bio data. Summary of number of VBAs (and gaps in information) to be provided to Reporting & Evaluation Coordinator on a monthly basis;
    Store data (hard and soft copies) in clear organised manner that is findable and searchable on request. Each member of the Reporting Team should be able to find any and all data on request within a short time.

    Objective 3: Submit well-compiled data summaries and supporting evidence to Reporting and Evaluation Officer ahead of deadlines
    Key activities & responsibilities to achieve this objective:

    Generate statistical and data summaries and submit to Reporting & Evaluation (and other members ofthe team including Business Development, Program coordinators) as requested
    Respond to inquiries regarding entered data as requested and maintains accurate and up-to-date data.
    Update the Reporting & Evaluation Officer on reports received from Coordinators, so that they can be cross referenced with their target achievement.
    Liaises with the Communication team in ensuring that posters or learning materials needed in the field are printed and laminated and dispatched to the field on time.

    Internal Relationships

    Reporting and Evaluation Coordinator
    Communications Officer
    Program coordinators/officers
    Field staff
    Monitoring officers

    Reporting Responsibilities (which reports/documentation does this role produce)

    Data summaries
    Statistical reports
    Reports received and missing from field staff (summaries/dashboards)

    Qualifications

    Secondary school certificate, B or higher
    Computer training certificate (MS Office programs)
    Diploma or certificate not required but desirable.
    Quick and accurate typist
    Intermediate + MS Excel skills
    Good communication skills
    Excellent computer/information system skills, including resource management system
    Attention to detail and accuracy, organizational skills
    Good team player
    Able to work at a high pace without constant supervision
    Database experience
    Interest in well-being of farmers in Kenya/East Africa, including direct personal experience of farming.

    go to method of application »

  • Casual-Waiting Staff

    Casual-Waiting Staff

    General Overview Of Duties And Responsibilities:
    We are seeking qualified applicants to join our professional restaurant team. The successful candidate should have a strong ethic, be responsible for restaurant operations per their designation and ensuring our high standards level are met.
    Duties And Responsibilities

    Prepare the restaurant for service.
    Greets guests at assigned tables and ensures that each guest has been explained to the available menu
    Takes order from the guest and puts through orders to Bar/Kitchen for preparation
    Collects orders when prepared and serves to guest
    Collects all dirty cutlery and crockery from the table once guests have completed their meal
    Offers desserts and coffee to guests
    Maintains a high standard of personal hygiene and appearance
    Ensure that all items received by the guest are charged for

    Qualifications And Requirements

    A Minimum of 3 months working experience in a restaurant or hotel
    A minimum grade of C in K.C.S.E
    Exceptional communication skills and great customer service skills
    Excellent attention to detail
    Exceptional ability to multi task.
    Immaculate personal grooming and presentation
    A positive attitude, enthusiastic personality
    A team player
    A course in hospitality or related field will be an added advantage

  • Operations Assistant

    Operations Assistant

    Job Description
    ABOUT THE POSITION
    The main objective of the position is to carry out the administrative support tasks at the office reception, and specific requests from the Director of Branch office as well as the Operations Department based in Nairobi (Cell 5 and other units/department). This position aims at supporting and channelling internal requests at office level (front office administration, organising meetings, internal communication) as well as outside requests (visitors, Barcelona HQ, etc.), carrying out administrative activities so as to ensure that information at the Nairobi Branch Office (NBO) is properly implemented and managed according to existing procedures.
      The Operations Assistant is hierarchically accountable to the Office and HR Coordi-nator. The position is a temporary gap fill for a definite period, and the position holder will focus on critical/key areas of the job based on priority.
    KEY RESPONSIBILITIES AND TASKS

    Reception / Customer care Manage assistance to external and internal visitors to the NBO.
    Responsible for telephone care through the switchboard Manage mail and other incoming documents and email: reception, distribution and sending.
    Provide general information about MSF to people requesting it.
    Manage local, national and international courier services: preparation, sending, follow-up and allocation.
    Where necessary/needed, organize car movements for NBO staff and for visi-tors and staff in transit.
    Coordinate the movements of the Driver and assist to update the movement sheet in the absence of the driver.
    Support to the Branch office and Operations Department in Nairobi Sets/implements the office/reception procedures to guarantee the smooth run-ning of the office (car/taxi movements, booking of meetings rooms and others, etc.) Manage general emails, communications and external relations.
    Provide administrative support to Cell members and other Branch office posi-tions on all front office operations.
    Manage the activity calendar for the Branch office and synchronize/link with Barcelona, including the weekly Friday meeting agenda’s (special presenta-tions and visitors).
    Guarantee the correct implementation of procedures for the smooth running of the office, interacting with all its members, with the Barcelona HQ depart-ments, with the East African Association (EAA), other missions for OCBA and MSF sections present in Kenya.
    Organize meetings, tele and video conferences, drafting and dissemination of minutes and drafts.
    Channel translations of documents produced by the Branch office and translate short texts Request and distribute institutional materials and stationery.
    Support internal logistics at the Branch office (order of office supplies, store, reservation of rooms, caterings, handouts for meetings, etc.).
    Prepare briefing schedules for new staff in liaison with the Administration/HR Assistant and travel officer.
    Specific support to the Nairobi Branch office Operations (Direc-tor/Operations) Manage all administrative and logistics tasks for internal and external meetings where feasible (external meetings that require minimal/no presence out of work station).
    Support in the NBO planning, activities and other Key events through facilita-tion for organization of meetings (internal/external), taking of minutes where possible and making necessary practical arrangements with vendors/service providers.
    Carry out research, gather information and prepare presentations and other documents as/when requested.
    Maintain an active database/contact list and make proactive follow up of ex-ternal meetings and contacts established by various staff during networking events.
    Assist to organize and manage the logistical arrangements (move-ments/materials/contact list…) and schedule/appointments of the Director, Nai-robi Branch office (DNBO) and Heads of units (Operations) as/when required.
    Take/compile minutes for specific meetings for the Director/Operations as/when required.
    Internal communications Responsible for internal communication acting as the reference person at the NBO for the intranet / OLE and for all internal communications.
    With support from the Communications and IT department/team, design and feed the internal communications channels at the NBO (internal bulletin, no-tice board, OLE, etc.)
    Brief newly recruited staff and visitors, including management of their logistical needs. Promote and support the correct utilization of OLE.
    Promote and support the correct use of the documentation center and relevant shared folders.
    Promote and support the development of internal events fostering internal in-formation cohesion and socialization, include team events.
    Responsible for organization and correct conduct of staff meetings, both at the NBO and with Barcelona HQ.
    Update the Barcelona office (OPS – Admin), and HR Assistant in NBO on movements of staff from the Cell/Operations on regular basis (leave, contract start/end…).
    Others Manage the office stationary store and make requests/orders for new materials on regular basis.
    Receive invoices/bills for utilities and running costs (phone, security, mainte-nance…), and prepare payment requests for office bills and ensure staffs are informed where
    personal reimbursements are due.
    Facilitate payments to suppliers/vendors and assist the Finance in follow up for VAT refunds where required.
    Manage the visits calendar at the GH in close coordination with the HR/Admin assistant and liaise with the GH Housekeeper and ensure the logis-tics of the visits.
    Prepare the overview of guest house visitors report to Finance for re-invoicing on quarterly basis.
    Ensures the first aid kit is in place and updated (in collaboration with the Med-ical advisor/assistant).
    Support with Medical Evacuations for staff coming in for treatment (refer to the Medevac guideline/policy).
    Back-up for other back office staff where feasible.

    Education and Experience

    Post-Secondary education and HR/Administrative qualifications (minimum Diploma) or/and related studies .
    At least 2 years’ experience in a similar job, preferable in the non-profit making sector. Fluent English.
    Knowledge of Swahili, French and/or Spanish is an asset.
    IT working knowledge (Microsoft Office) and web/internet navigation skills.
    Previous experience with MSF or other humanitarian NGOs is considered a plus.
    Other Highly motivated and interested in the humanitarian sector.
    Flexibility Articulate Competencies Commitment to MSF principles Cross-cultural awareness Behavioural flexibility Analytical thinking Results and quality orientation Service orientation Planning and organising Initiative and innovation Teamwork and cooperation

    Conditions:

    Monthly Gross Salary of KES (Kenya Shillings) 146,307 and secondary bene-fits according to the OCBA Nairobi policy
    Fixed term contract of at least 5 months, based in Nairobi
    Expected start date: Mid-March 2018

  • ADMINISTRATIION MANAGER

    ADMINISTRATIION MANAGER

    Job Description
    The Administration manager will be responsible for supporting Heshima Kenya operations by ensuring effective information flow and that resources are employed efficiently throughout the organization business. The Manager will oversee all supply chain operations in support of the programs. S/he will be responsible for supply chain operations including; inventory management, materials transport, fleet management, procurement planning and purchasing, asset management and security. The incumbent will manage store supplies, repairs and maintenance of premises, equipment, vehicles; oversee management of mails, courier services, travels and, archives of the organization, and access to premises, employee equipment and resources needed as well as ensuring the premises is properly maintained. S/he will be responsible of overseeing management of the front desk creating an engaging office environment and positive interactions with all the staff, HK POCs and visitors. The incumbent will work hand in hand with the procurement committee in management of the procurement processes within the confines of Heshima Kenya procurement policy and procedures. S/he will be responsible for Procurement Officer and Administration Officer. The incumbent will report direct to the Country Director and is a member of Heshima Kenya Core Senior Management Team.
    DUTIES
    Leadership

    To lead, manage, coach and motivate the team under his/her supervision ensuring they have clear objectives, targets, and receive meaningful feedback on their performance
    Conduct bi-annual and annual performance appraisals for his/her direct reports and support the direct reports in under taking the same for staff under their supervision
    Providing general supervision and coordination of procurement and administration teams under his/her responsibility providing clear vision for the function and the organization in general
    Develop organizational procurement strategy and draw clear objectives and outputs to deliver the same

    Procurement Management

    Provide technical support to the procurement committee and procurement coordinator in identification of suppliers, comparing prices, specifications, and terms of
    payments as well as management of delivery timelines to ensure programs are well serviced.
    She/he will be responsible for drafting service contracts for approval by the Country Director
    Support the Procurement Officer in responding to internal and supplier inquiries, reviewing requisition orders to verify accuracy and specifications.
    Oversee preparations and maintenance and review purchasing records, produce management reports, track the status of requisitions, contracts and orders, monitor contractor performance, monitor in-house inventory transfer for project consumption and review, and recommend bills for payment, .
    To provide leadership and strategic role to the team under him/her ensuring the effective delivery of supplies to Heshima Kenya program activities, creating strong synergy between the procurement and administration function with other functions
    To train and build capacities of procurement committee on their roles.
    Develop a data base of pre-qualified suppliers for key provisions and services consumed by the Heshima Kenya, Kenya Operation.
    Oversee management of all procurement records for the organization, including purchase orders, contracts for services and goods, and travel. Mainly, manage the

    whole procurement process that will entail:

    Working with program managers and heads of the other functions to identify needs, plans and priorities
    Working closely with the procurement committee to determine the best procurement approaches including contracting
    Providing technical support in drafting scopes of work/specification
    Working with heads of the other functions to ensure goods and services are provided in accordance with the terms of the contract
    Monitoring payment processes to ensure no delays in payment of completed contracts and or orders

    Managing procurement close-out processes

    Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services.
    Ensure bi-weekly and quarterly procurement trackers are produced accurately and registration of potential suppliers and present to Procurement Committee for qualification using credible and professional criteria of pre-qualification such as technical capacity, reputation, delivery terms, perceived competence, and quality of services/goods.
    Establish procurement control mechanism that addresses concerns programs teams and maintains paper trail.
    Oversee review purchase requests, quotations, bid analyses, purchase orders and other included documentation for thoroughness of work in line with Heshima
    Kenya procedures and guidelines before submission to the procurement committee
    Develop plans for the effective organization and temporary storage of project materials and general inventories at various programs.
    Support and ensure Procurement Staff follow cost-effective prioritization and monitoring of daily progression of all requested goods and services including updating
    procurement tracking sheet on a daily basis.
    Put in place mechanisms for Market analysis and continuous surveys on monthly or quarterly basis to identify new vendors and current costs.
    Ensure maintenance of accurate records for all stored materials, and the safe, secure and orderly upkeep of Heshima Kenya stores.
    Oversee development of comprehensive price lists following categories of commodities available in the market for guidance in BIDs analysis and awards.
    Work with the staff, particularly budget holders and finance team, to ensure timely payments to vendors.
    Ensure and maintain proper filing systems for all completed procurement.
    Optimize the material and supplier portfolio – that is what materials should be bought in bulk and consumed as needed from inventory by programs, and which materials are best to acquire as neededPlan, budget, manage and be accountable for the procurement performance of his/her functions, and for achieving agreed-upon results.

    Administration Duties

    Oversee overall responsibility for Heshima Kenya Office Management by taking charge of the day-to-day operations
    Discharge his/her duties with an aim to deliver exceptional office management by overseeing the reception work involving the receipt and direction of office guests, allocation of office space to all staff, phones, work stations, smooth internet among others.
    Oversee management of the front desk creating an engaging office environment and positive interactions with all the staff, HK POCs and visitors
    Oversee management of flow of visitors to all ensure Kenya premises ensuring issuance of visitors badges and adequate security checks
    Ensure the effective and efficient use of all Heshima Kenya resources in order to keep costs low and ensure safety in the workplace
    Develop fleet management plan/schedules to ensure staff field travels are well serviced
    Oversee vehicles and other motorized equipment are serviced on time and at the most reasonable costs
    Oversee maintenance of cooks duty rooster to ensure all participants at all levels are served their meals on time and respecting special diet programs for those with such needs
    Ensures meeting rooms / areas are ready for meetings at all times.
    Create and maintain effective internal controls for equipment inventory and management.
    Monitoring of various activities and contracts –service or maintenance
    Provide reports to management on regular basis on the activities managed and cost cutting initiatives.
    Monitor, supervise and ensure safety measures are incorporated into all Heshima Kenya premises/offices
    Co-ordination and management of all administrative issues like hygiene, compound cleanness, supply of office utilities and stationeries
    Develop and maintain up-to-date, effective security measures to protect the Heshima Kenya properties and staff
    Ensure all rents and utility bills are paid promptly
    Oversee all maintenance activities and maintain a regular schedule of maintenance for the Heshima Kenya Assets
    Work hand in hand with the Director of Financial Operations to ensure all staff and organization assets and tools are covered adequately and timely and the respective premiums paid promptly.
    Ensure adequate records of fleet management/movement, and put in place policies/structures to guard against abuse
    Deliver all admin services in the most efficient manner to facilitate the functions of all programs and the support departments
    Management of fuel consumption (generator /office cars / contracts

    DESIRED SKILLS, EXPERIENCE AND QUALIFICATIONS

    Hold Higher Diploma / Degree in Business / Administration
    In-depth knowledge of sourcing and procurement principles and best practices, but doesn’t have to come from within the procurement ranks
    Experience working in the logistics or procurement arena, preferably in and/or development programs/projects in NGO sector
    At least 3 years’ working experience in administration with proven knowledge on procurement procedures and processes
    Team player at senior management levels to collaborate with other heads of functions for effective and efficient delivery of HK services and programs to her Persons of Concern
    Strong leadership and people management skills
    Experience in managing contracts with various vendors
    Excellent computer skills
    Excellent grasp of NGO/Donor policies and procedures relevant to admin and procurement.
    Result oriented and keen on detail
    Be able to understand internal and external statutory laws that affect procurement, admin & logistics
    Solid operational management and general business skills and savvy
    Excellent communication skills with great strength in listening to allows the Administration Manager to get the voice of the internal and external customers
    Familiarity with relevant legislative and regulatory requirements, as well as understanding of standard contractual terms and conditions to mitigate legal risk
    Strategic mindset and problem-solving skills

  • Human Resources Intern BES-Net Communication Support Intern

    Human Resources Intern BES-Net Communication Support Intern

    Job description
    Duties And Responsibilities

    Under the overall guidance of the Human Resources Associate, the intern is expected to perform the following tasks:
    Support in maintaining a user-friendly filing system;
    Implement electronic storage system and attendance records;
    Coordinate the preparation and validation of material to be posted on the UNDP Somalia website on the HR intranet page;
    Administrative support, such as data entry and preparing new files for use;
    Assistance with quality control: liaise with candidates to request missing documentation or details in professional history;
    Facilitate timely collection of medical and other sensitive documents.

    Outputs

    Effective administrative support for staff;
    Effective support to newly recruited staff members.

    Competencies

    Corporate Competencies
    Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
    Treats all people fairly without favoritism.

    Functional Competencies

    Excellent skills in the usage of computer software packages (MS Word, Excel, etc)
    Excellent critical reasoning and problem solving skills.

    Development and Operational Effectiveness;

    Demonstrates strong oral and written communication skills;
    Builds strong relationships with clients and external actors;
    Remains calm, in control and good humored even under pressure;
    High degree of self-motivation and initiative;
    Willingness to learn and apply new analytical approaches.

    Required Skills And Experience
    Applicants must at the time of application meet one of the following requirements:

    Be enrolled in a graduate school programme (Master’s degree or equivalent);
    Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
    Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.

    In Addition

    The university must be accredited.
    The applicant must be specializing in Human Resources Management.

    Language
    Fluency in English.
    Duration
    Internship assignments vary in length according to the availability and academic requirements of the intern, as well as the needs of UNDP. However, duration is from six weeks to six months.
    Status

    Interns are considered gratis personnel. They are not staff members.
    Interns may not be sought or accepted as substitutes for staff to be recruited against authorized posts.
    Interns may not represent UNDP in any official capacity.

    Third-party ClaimsUNDP is not responsible for any claims by any parties where the loss of or damage to their property, death or personal injury was caused by the actions or omission of action by the interns during their internship.
    Interns’ Expenses
    Interns are not financially remunerated by UNDP.
    All costs connected with an intern’s participation in the Programme must be borne by:

    The nominating institution, related institution or government, which may provide the required financial assistance to its students;
    The student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.

    Insurance
    UNDP accepts no responsibility for the medical insurance of the intern or costs arising from accidents and illness incurred during an internship. As interns are not covered under any insurance, including MAIP, they should not travel to hazardous locations in the course of their internship with UNDP.

    It Must Include Adequate Coverage In The Event Of An Injury Or Illness During The Internship
    Applicants for internship must show proof of valid medical insurance for the duty station for which they will work.
    Requires transportation to the Home Country or Country of Residence for further treatment; or
    Results in death and requires preparation and return of the remains to the Home Country, or Country of Residence.

    go to method of application »

  • Clinical Officer – Anesthetist

    Clinical Officer – Anesthetist

    Job Description

    Monitoring and providing appropriate clinical care ( medical and surgical-anesthesia) to patients on hospital wards and in outpatient clinics;
    Admitting patients requiring special care followed by investigations and treatment;
    Examining and talking to patients to diagnose their medical conditions;
    Making notes and preparing paperwork, both as a legal record of treatment and for the benefit of other healthcare professionals
    The Clinical Officer is to coordinate and discuss planned care with the patient and other team professionals as appropriate.
    Maintain effective interpersonal relationships with all staff and patients.
    Ensure that patients are kept fully informed of and understand all procedures and treatments to beundertaken. Informed Consent will be obtained from patients in accordance with Jacaranda policy.
    Provide advice to patients regarding healthy lifestyles and specific measures that may help the patient avoid a recurrence of ill health.
    A maximum of 30 min response time for emergencies on scheduled shifts.

    Requirements

    Higher Diploma in Clinical Medicine and Surgery (Anesthesia Option).
    Diploma in Clinical Medicine and Surgery.
    Hold a valid practicing license.
    Position holder should have at least 2 years’ experience working as a licensed Clinical Officer – Anesthetist in a busy maternity institution and experience in working in a start up maternity facility.
    Strong communication and interpersonal skills.
    Excellent analytical reasoning skills and meticulous attention to detail
    Computer literacy, with proficiency in Microsoft Office Suite

    Key Competencies

    Commitment to providing high quality care and excellence.
    Ability to work effectively with a team in a culturally diverse environment

  • Field Recruiters

    Field Recruiters

    Reporting to: Client Service Executive
    The candidate should have the following qualifications;

    Form four leavers or fresh graduates.
    Have Excellent verbal and written communication skills
    Ability to learn quickly
    Ability to explain detailed instructions articulately and clearly
    Ability to multi-task effectively
    availability on short notice and can work on weekends
    Must be living within Nairobi.

    Experience: None but experience in Data Collection, Field interviewer, call Centre agent, Field Sales Force or Front office coordinator will be an added advantage.

  • Archives Assistant (GS-4)

    Archives Assistant (GS-4)

    DURATION: Two Years
    RESPONSIBILITES

    Supports the management of UN-Habitat Archives; ensuring that records are properly stored, safe-guarded and available for reference by authorized staff members;
    Arrange and assist with transfers of records from offices to the Record center, and provide retrieval services for Staff.
    Process new acquisition of records in accordance with the approved procedures and guidelines, ensuring that transferred records meet the required standards and are stored securely,
    Support the implementation of UN-Habitat Records Disposition Projects for physical and electronic records by coordinating with relevant UN-Habitat staff concerning secondary storage; ensuring proper preparation of background information.
    Implement records disposal procedures by liaising with relevant section coordinators to ensure that the disposed records are guided by the organization retention schedule, in support of disposition decisions
    Create and maintain manual accession register for transferred records to support of reference, archival arrangement and descriptions.
    Participate in the appraisal and processing of legacy record according to identified records groups and series, and provide relevant assistance to users regarding access to documents stored in the records Center and the Archives.
    Participate in the archival arrangement and description of records according to the agreed standards and administrative histories and provide records content analysis for purposes of series description.
    Coordinate the delivery of correspondences from UN-Habitat to UNON, Mail and Pouch Unit, and other UN offices as required, ensuring efficient and timely delivery of official mail to respective offices both internally and externally.
    Update systematically the UN-HABITAT Intranet Staff Directory, ensuring quality control and currency of the information.
    Scan and upload documents on Performance, Accrual and Accounting System (PAAS) Knowledge Resource Page as required
    Undertake any other duty as assigned by the Head of Division or Unit  **

    COMPETENCIES

    Professionalism: Knowledge of electronic record-keeping, relevant information systems and ability to manage records life cycle. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
    Communication: -Speaks and writes clearly and effectively;-Listens to others, correctly interprets messages from others and responds appropriately;-Asks questions to clarify, and exhibits interest in having two-way communication;-Tailors language, tone, style and format to match the audience;-Demonstrates openness in sharing information and keeping people informed
    Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
    Technological Awareness; Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology

    EDUCATION
    Completion of secondary level education. A Diploma or post-Secondary training in Archives and Records Management or a related Information Management field desired.
    QUALIFICATION

    Five years progressive experience in the field of Archives Administration and Records management, including managing records life-cycle in both paper and electronic format.
    Experience of using computer technology is required.

    LANGUAGE SKILLS
    English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.
    OTHER SKILLS
    Familiarity with Electronic Records and Archives Management Systems.
    ADDITIONAL REQUIREMENTS
    Applicants may have to sit the Global General Services Test (GGST) as per OHRM instructions.