Key tasks & responsibilities
Checking correctness and completeness of receipts and vouchers
Entering receipts and data into Sextant-Field software (bookkeeping)
Filing of financial documents
Supporting reconciliation of cash book and bank books with data entered into the Sextant-Field
Producing monthly and project statements from Sextant-Field software to ensure accuracy
Generating Sextant-Field detailed trial balance (DTB) reports and internal controlling reports
Essential requirements & qualifications
University degree in accounting or business administration
At least three years’ work experience as Finance Assistant and/or similar position preferably with NGOs
Excellent written and oral communication skills in English
Proven effective and hands-on approach to accounting
Advanced level in computer literacy, e.g. familiar with variety of bookkeeping software
Accountable and trustworthy with good interpersonal skills and sensitivity to various cultural values
Contract start: 15.11.2016
Job type: Job Type Contract
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Finance Assistant – South Sudan Country Office
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Bio-Innovate Communications Officer Bio-Innovate Programme Assistant Bio-Innovate Finance and Administration Officer
Ref. No. NRS/176/102016
Overall Purpose of the Job: Reporting to the Programme Manager, the office holder will be responsible for ensuring the programme has a sound and effective communication strategy and a smooth flow of information within the Programme, its projects, stakeholders, and the general public.
Responsibilities
Oversee the communication activities of the Programme and take lead in developing a communication strategy for the programme.
Support the production of programme reports, publications, and web materials and other multimedia and promotional products (such as posters, information packages and documentaries).
Manage the programme website and social media functions, by continuously monitoring to ensure that the site is maintained.
Continuously provide web-friendly content to keep the site interesting and up-to-date with new programme information, news and publications.
Work with the project leaders and teams in the six countries of eastern Africa in sourcing stories about their project activities, achievements, outputs and impacts for the Bio-Innovate website and e-newsletter, ensuring the accuracy of the information, as well as the liveliness of the news and pictorial presentation.
Mentor and train project leaders and their project teams on generating appropriate communications materials to reflect project work.
Manage programme’s public awareness activities, including events such as conferences and workshops.
Identify and liaise with journalists in respective participating countries to publicise project and programme activities.
Edit programme documents, write articles for the programme newsletter, and develop content for promotional materials.
Work with graphic designers and printers in producing high quality promotional materials.
Keep up-to-date about current trends in research communication and methods, to advise the programme on cost-effective ways of communication.
Facilitate links with communication functions of host institution.
Maintain a publications inventory and an efficient information management system.
Compile presentations, handle mailing lists and coordinate distribution of project publications.
Ensure Programme meeting materials are prepared in a timely manner, and proceedings are accurately captured and archived.
Requirements/Qualifications
Bachelor’s degree in journalism, communications or a related discipline.
Qualifications in print and electronic media, development communication, and information management are highly desirable.
At least four years of experience in conducting communication function for an international organisation or NGO.
Core competencies
Demonstrable experience in writing, editing, designing, web design management, blogging, use of Web 2.0 and social media tools.
Experience in supporting communications and/or media relations in international research organisations is an added advantage.
Ability to read, understand and assimilate complex technical information to produce clear, well-written summaries for a wide range of readership.
Proficient in Microsoft Office packages.
Knowledge of and skills in desktop publishing, HTML, photography and photo editing.
Fluent English language skills, both written and spoken.
Excellent organisational and documentation skills.
Other desirable attributes
Result Oriented/focused: Ability to consistently meet set goals.
Focused and goal oriented: Ability to direct others to perform set duties.
Professionalism: Application of ethics, principles, standards and expertise in all areas of work.
Integrity: Honest, above reproach and appropriate in actions/behaviour and transparent in conduct.
Teamwork, interpersonal relations: Ability to work in a team and with good networking and interpersonal skills.
Good team worker: Working and relating with others in mutual support and respect towards common goals and shared vision.
Multi-cultural fit and diversity: Ability to work effectively within a diverse and multicultural environment.
Innovation and creativity: Ability to generate new ideas and ways of working to continuously improve existing work processes, practices, and concepts.
Willingness to travel.
Demonstrated ability to work independently and well within teams.
Ability to communicate effectively with a wide range of stakeholders.
Reporting
This position reports to the Programme Manager.
The selected candidate should be available to start as soon as possible
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Administrative Secretary
Description Of Duties
Under the direct supervision of the Operations Officer, the incumbent as the Principal Assistant of the WHO Representative (WR), will undertake secretarial and administrative duties and other support functions of the WR’s Office through timely tracking, monitoring of processes, deadlines and quality control of key outputs and initiation of appropriate follow-up action, etc.; demonstrated initiative in identifying and resolving problems in the context of work assignments; discrete handling of highly confidential and sensitive matters; and effective functioning as a key communications link in liaison with a broad range of internal and external contacts, many of which are at senior levels. He/she will have constant interaction with the WR, consult and interact with other team members within the Country Management Support Unit (CSU), Inter-Country Support Units (ISU), Regional Management Support Unit (RSU), the Headquarters and the Global Service Center.
Responsible for overall administrative and general secretarial duties in the WR’s Office, type and draft correspondence, reports using Microsoft Word, Power Point, Excel or MS Outlook.
Responsible for receiving/keeping records, receiving and dispatching diplomatic pouch.
Deal with routine correspondence on own initiative including drafting and typing the same and ensuring follow-up.
Receive, screen and log all correspondence and prepare the draft replies in consultation with the Supervisor, and compilation of relevant background documents and references; identifying issues requiring the WR’s urgent attention and refer others to relevant officers for appropriate disposition; monitor and follow-up on actions to be taken.
Maintain chronological electronic files of outgoing/incoming correspondences.
Maintain all files using an effective filing system.
Study emails and transmit to the Supervisor.
Answer telephone calls, take messages, pass on and respond to routine enquiries.
Actively contact countries in the sub-region for the WR.
Arrange both internal and external meetings for WR and Partners (MOH, Donors, etc.).
Serve as a communication link between WR and WCO staff, Ministry of Health, UN Offices, Health Partners, etc.; keep others informed by conveying directives, reports status updates and other relevant information; bring sensitive and urgent matters to the attention of the WR.
Take full responsibility for management and scheduling of events, meetings and missions on behalf of the WR with appropriate consultation as required.
Perform any other duties as may be assigned -
Deputy Vice Chancellor
Responsibilities of the Deputy Vice Chancellor:
Academic leadership and strategic planning.
Development, review and implementation of policies and procedures on academic programmes, research, student affairs and community engagement.
Optimizing the quality of the student experience and student services including recruitment and selection, student development, residential life, international students and student governance.
Providing leadership in the implementation and monitoring of quality assurance policies.
Planning, development and implementation of quality academic programmes.
Management and administration of University Examinations.
Leading senior academic staff and the development of staff capacity for academics and research and implementation of the performance management system.
Development of inter-institutional linkages for students and staff exchange, collaborative research and technology transfer.
Development of library and ICT facilities.
Providing astute leadership and strategies to attract and retain both academic staff and students to ensure consistent growth.
Qualifications and Experience of the Deputy Vice Chancellor:
Be a Ph.D holder or equivalent from a recognized University.
Have at least eight (8) years of academic experience at a Senior Academic or Management position in a
University setting with demonstrated capacity for leadership and academic excellence.
Have wide experience in Strategic Planning, Development and Management of Academic programmes in a University.
Have excellent analytical and problem solving skills.
Have commercial and financial acumen competencies relevant in managing a University.
Have good understanding of the current industry trends, education laws, policies and regulations governing university education in Kenya.
Be knowledgeable of technology-enhanced learning.
Outstanding and demonstrated high level of integrity and professionalism
Terms and Conditions of Service for the Position of DVC-AA & R
A three (3) year employment contract, which is renewable subject to satisfactory performance.
A competitive remuneration package in accordance to the University Human Resource Policy. -
Field Sales Representative
Job Purpose Statement:
The Field Sales Representative is responsible for direct field sales, training, coaching and supervision of the sales team, as well as providing leadership towards the achievement of sales goals. Additionally, the Assistant Sales Manager will build and promote strong, long-lasting customer relationships by partnering with our customers to understand their needs and develop strategies for achieving sales targets. The representative will report directly to the Sales Manager.
Roles and Responsibilities of the Sales Representative:
Sales Management:
Meet established sales targets, goals, and quotas
Manage sales data quality; streamlining processes and systems wherever possible
Monitor the performance of the sales team by establishing a system of reports and communications involving sales reports and cyclical sales meetings
Personally work with Sales Associates and monitor their performances in the field on a regular basis
Execute strategies to expand the customer base in all operational sales areas
Execute action plans to penetrate new markets
Provide accurate forecasts and reports on activity and sales performance
Assist in the creation and implementation of sales materials
Team Management:
Promote organizational goals and values among the sales team
Manage sales team (within given territory or customer type) to ensure satisfaction and successful sales
Conduct regular training, coaching, and motivation of Sales Associates to ensure the team is motivated and have the necessary selling skills
Generate necessary reports that will provide support to the sales team and provide good understanding of the sales pipeline
Performance management and appraisal for respective sales team members; set individual sales targets, and administer the commission plan
Make induction schedules for new team members and lead subsequent onboarding
Project Management:
Liaise with the On-Boarding Manager, Customer Support, Operations, and Marketing & Branding Manager on projects related to Sales
Actively participate in sales-related task forces and project groups
Any other duty as assigned by the Sales Manager
Any other duty as assigned by the Sales and Operations team lead
Key Result Areas:
Actual sales made compared to the sales targets
Percentage of sales team members meeting sales targets
Actual sales from established sales channels compared to set targets
Actual sales from referrals and add-ons from existing franchisees
Job Requirements of the Sales Representative:
Diploma in Business Related Courses
Working knowledge of Microsoft Word and Excel
Fluency in English and Swahili
Strong problem solving skills
Good negotiation skills
Strong time management, organizational, and prioritization skills
Excellent communication skills on all levels
Professional interpersonal skills
Work experience in informal settlement context
Selling products worth Kshs. 40,000 or more
Proactive, self-driven individual
Independent, self-starter capable of working well with a team, multi-tasking effectively and managing a variety of responsibilities typical in a start-up environment
Passion for and commitment to Sanergy’s mission
Desire to learn, innovate and grow
Willing to walk since the position requires close monitoring of field teams -
Sales Person
The sales person will also be expected to undertake deliveries and do van-selling when the need arises.
Subject to performance, the sales rep will have their contract extended and terms reviewed.
Qualifications: Minimum- Diploma in Sales or Education.
Valid driving licence a must, with a 3-year city driving experience.
A 2 -year book selling experience is a must. -
Regional Security Advisor (RSA) Regional Programs & Influencing Manager Regional Business Support & Finance Manager Regional HR Business Partner
Job Purpose: The Regional Security Advisor (RSA) will support the security lead in each country composing the HECA region (DRC, Ethiopia, Kenya, Tanzania, Sudan, South Sudan, Burundi, Rwanda, Somalia and Uganda) in order to ensure that the country security strategy is developed, implemented, monitored and reviewed; consistent with Oxfam policies, standards and requirements.
Background: Oxfam is currently undergoing a period of transformational change, which envisions a future where Oxfam is a more interdependent network, driven by knowledge, organized for internal simplicity and globally balanced.
Oxfam strives to have affiliates in southern countries that can raise their own funds, run their own programs, make their own alliances with local people’s movements, and lobby their own governments and businesses.
The Horn, East & Central Africa Region (HECA) is one of the poorest and least developed regions of the world, and one of the largest regions where Oxfam works.
All ten countries in the region are currently affected by natural and/or man-made humanitarian crises, and this is having an impact on Oxfam’s role in the region.
In addition to country specific Oxfam strategies in each of the 10 countries for the period 2015-2019, Oxfam also has a statement of strategic intent for the region, reflecting the key strategic priorities and objectives for the entire region.
They include prevention and response to humanitarian crises; enabling women in HECA to claim their social, economic and political rights; supporting the development of civil society, and the improvement of accountable, democratic governance; and supporting the improved resilience of those with vulnerable livelihoods to climate change, insecurity and other risks.
The HECA region also hosts the Pan-Africa Programme.
Contract Length – Fixed term contract for 2 years
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Food Security (Livelihood) Specialist
Ref. nr.: 3239072857
Job description
Develop Food Security (and Livelihood) strategy, technical guidance and Macro LFAs
Compliance with and adherence to NRC policies, guidance and procedures
Contribute to fundraising, develop and revise funding proposal, budgets and donor reports
Identify trends technical standards and donor priorities
Follow up on compliance with contractual commitments within Food Security (and Livelihood), ensure high technical quality and synergies in project implementation
Provide technical direction and project implementation support
Ensure that key learnings are extracted from CC implementation, and incorporate them in CC and staff development processes
Provide systematic training and build capacity of technical staff
Represent NRC in relevant forums/working group and clusters, including with national authorities and donors
Promote the rights of IDPs/returnees in line with the advocacy strategy
Develop a country livelihoods strategy mainstreamed through NRC’s Core Competencies and implementation plan in consultation with the ME Department taking the lead when required of specific assessments
Assess and analyse the current livelihood coping strategies of refugees (and vulnerable local populations) in targeted areas.
Identify the socio-economic profiles of the assessed population (main wealth-groups/socio-economic categories of the population characterized in terms of household composition; livelihood assets; shelter condition, income sources; exposure to food insecurity);
Assess and Identify priorities, opportunities, constraints and capacity-gaps for accessing employment/livelihood opportunities
Lead skills, value chains, markets assessments / analysis in targeted areas
Develop recommendations and operational guidance’s of which type, when and where NRC should apply Cash Based Intervention in targeted areas (camps and out of camps), consulting key stakeholders at each stage.
Ensure that M&E procedures for CBIs are, understood followed and adapted to the context: review and adaptation of assessment and monitoring tools for the CBI (pre intervention, during and post intervention), contributing to the development of systems to improve targeting, appropriateness and to reduce the risk of aid diversion and conflict of interest by program staff, local authorities and local partners.
Identify multipurpose cash and vouchers program modalities suitable for Core Competencies integration (beneficiary targeting criteria, community mobilization approaches, transfer mechanisms and local partnerships).
Undertake and or supervise research and assessments, develop ToRs and ensure quality reports are produced and shared with line manager and as agreed.
In coordination with the M&E Department, ensure that the required quantitative and qualitative data is collected and provided as for ME internal procedures.
Documentation of good practices– case studies, successful programming approaches and lessons learnt
Qualifications
Minimum 5 years of experience of food security and / or livelihood programme in a humanitarian or recovery context
Minimum 5 years of Programme Management experience
University degree in economy, rural development, livelihoods, or related field
Proven track record of setting up and implementing monitoring, documentation and learning systems
Knowledge of food security refugee’s context
Experience with integrated livelihoods programming, enabling the development of livelihoods strategies
Experience of implementation of cash-based programming
Education field
Social science
Education level
College / University, Bachelor’s degree
Personal qualities
Fluency in English, both written and verbal
Excellent writing and analytical skills
We offer
Contract period is for 12 months with possibility of extension.
Salary/benefits: According to NRC’s general directions. The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Nairobi
Miscellaneous info
Travel: Some travelling must be expected
Search criteria:
Location: Kenya
Industry: Emergency Relief
Special field: Food Security
Role: Middle / line manager -
Roving Finance Manager
Kingston upon Thames, Various Countries GBP34,000 Fixed Term, 1 year Full Time, 35 hours per week
Role overview
The role will provide short term cover where we have vacancies overseas. It will also conduct two internal audits per year.
Qualifications for the Finance Manager Jobs
The applicant will be a qualified accountant, with international development experience, who is flexible and able to travel at short notice. -
Program Manager
The Nia Project evaluation will be the first study to rigorously measure the independent and combined effects of sanitary pad provision and reproductive health education (RHE) provision on girls’ education, health, and social outcomes—a groundbreaking initiative for girls, and the menstrual health space.
The Program Manager role is a two-year renewable contract position.
The role will be based at ZanaAfrica’s headquarters in Nairobi, Kenya until January 2017, after which the role will be based at the project site in Kilifi, Kenya. This is a critical role, which will oversee all aspects of program implementation and monitoring for The Nia Project, including but not limited to the following key areas: Program Implementation + Monitoring.
The Program Manager will be responsible for ensuring the implementation and monitoring in this four-armed randomized controlled trial to the highest standard possible, in collaboration with ZanaAfrica’s local implementing partner in Kilifi.
Responsibilities of the Program Manager Job:
Developing and following program implementation protocols and phone-based monitoring tools;
Collaborating with ZanaAfrica’s partner in Kilifi to support program implementation and quality assurance;
Overseeing adherence to program monitoring protocols and addressing discrepancies;
Managing large data sets from field staff; conducting random site visits to ensure efficacy of partners and relevant data gathering infrastructure and adherence to research protocols;
Submitting necessary and relevant documentation and data to either ZanaAfrica HQ, its evaluating partner, or both;
Maintaining relationships with local county stakeholders including government officials, and maintaining a clear line of communication with ZanaAfrica’s leadership team and its research partners.
The Program Manager will also oversee product and program field testing prior to launch each term. Project Management.
The Program Manager will be responsible for ensuring that all necessary intervention implementation and logistics preparation activities are carried out to a high standard and according to the project timelines in advance of the program launch in May 2017, and throughout the 20-month program to December 2019.
Such activities include but are not limited to team deliverable management, budget development and management, contractor and personnel hiring and management, government relationship management, local stakeholder relationship management, study site preparation activities (such as sourcing field offices and relevant field personnel), stakeholder sensitization, meeting organization facilitation, protocol preparation, etc.
Relationship Management.
The Program Manager will play a key role in maintaining strong relations at the county and national level, with government authorities as well as ZanaAfrica’s implementing CBO partner at the study site.
In addition, the Program Manager will likely represent the project to other ZanaAfrica partners, including the project funders, in the interest of maintaining strong communications and relationships.
Additional responsibilities associated with this role may include but are not limited to grant writing, partnership development, and attendance at local or international conferences.
Program Manager Job Required Qualifications:
Applicants for the Program Manager role should exhibit the following qualifications:
Graduate-level degree in Public Health, Public Policy, Sociology, Psychology, Anthropology, Behavioral
Economics, or a social science field, or equivalent experience.
5+ years relevant work experience that includes implementing and monitoring large-scale, girl-focused programs in Kenya or an East African country with a high level of detail.
Experience running interventions for randomized controlled trials is a plus.
Go-getter attitude with an unabashed commitment to doing whatever it takes to get a job done, on time, while motivating others to do the same.
Demonstrated ability to execute project, personnel, and partnership management to an extremely high caliber.
Enthusiastic and collaborative team player.
Outstanding attention to detail and proactivity in carrying out tasks. Analytical and strategic approach to project management is a must.
Demonstrated skills in overseeing the coordination, collection, and management of large data sets. Expertise using mobile apps to collect field-based data is a plus.
Previous experience coordinating field teams in resource-limited environments.
Humility. We are a small, gritty team achieving big things. We check our egos at the door.
Fluency in English and Kiswahili. Fluency in Giriama is a plus. Excellent written and oral English communication skills.
Unbounded enthusiasm for realizing, and advocating for, girls’ sexual and reproductive health and rights.
Kenyan or East African candidates are highly encouraged to apply