Basic Function
Under the immediate supervision of the RMYF Executive Committee, the Director has the primary responsibility of providing successful leadership and management of the RMYF Secretariat according to the strategic and operational plans
Specifically, the Director shall do the following:
Strategic Programme Development Lead the formulation, planning and preparation of the RMYF strategic plan;
Manage and ensure the completion of result based programmes and projects;
Develop the RMYF annual work plans in collaboration and discussion with the team;
Lead and manage RMYF budget preparation and submission processes to ensure budget proposals are presented and submitted in a timely manner;
Monitor utilisation of the RMYF approved funds;
Lead and manage the preparation of the RMYF reports and ensure timely submission;
Plan and manage monitoring and evaluation programme, evaluate results and take appropriate action
Strategic Partnership and Resource Mobilisation Plan and oversee fundraising activities;
Maintain active relationships and partnerships with potential development partners.
Human resource and management Identify ,and use in collaboration with Programme Coordinators best management practices;
Implement a performance management process
Oversee the implementation of the human resources policies, procedures and practices;
Core attributes Ethics and Values;
Creativity;
Organisational Awareness;
Teamwork; ï‚· Adaptability;
Effective Communication;
Appropriate Decision Making;
Conflict Management.
Required skills
Leadership and Management Skills;
Financial and Human Resource Management Skills;
Project management Skills;
Computer Literacy;
Ability to build and maintain Relationships and Partnerships;
Ability to analyse and interpret governmental and organisational rules and regulations.
Experience A minimum of three years’ experience in management and youth development.
Education Qualification Master’s degree in Social Sciences, International Relations and/ or Business related field.
Language Ability to work in the English and French languages, with written and spoken command of the two languages; knowledge of Portuguese, Arabic and/ Kiswahili would be an added advantage.
Application Procedure The application should be accompanied by a cover letter, updated curriculum vitae and copies of academic and professional qualifications with three traceable referees including contact details;
Applicants must be citizen of the Great Lakes Region and aged 35 years and below.
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Job type: Job Type Contract
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Director Finance and Administration Officer Programme Coordinator-Employment, Trade and Entrepreneurship Programme Coordinator-Peace, Security and Good Governance Programme Coordinator-Sustainable Growth and Social Development
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Humanitarian Emergency Affairs (HEA) Manager
KEY RESPONSIBILITIES:
Ensure Timely and Effective Response Planning, Implementation and Reporting
Spearhead the development RDPP and NDPP, updating on a regular basis;
Develop crisis-specific response plans and pre-positioned proposals;
Develop emergency response proposals, ensuring technical rigor and incorporating best-practice and lesson learnt in design;
Ensure high-quality, timely reporting of emergency response projects;
Develop and update mapping tools to promote integrated emergency response planning and implementation;
In the event of a CATI, CATII, CATIII, spearhead declaration process, develop response strategy and 180-day response plans, and lead NDMT in support of timely effective response;
Lead rapid assessments in support of emergency response;
Facilitate WV involvement in assessments conducted by FEWS NET, FSNAU and any cluster specific assessments;
Ensure Emergency Response Capacity Development for WV Somalia and Partners
Train staff and partners in, basic competencies, Core Humanitarian Principles, rapid assessment techniques, project management in support of timely, accountable emergency response;
Liaise with external facilitators where need be to deliver trainings, team building sessions that require external resource facilitation;
Monitor quality of training and post training implementation to identify gaps/issues that require refresher sessions or a new training methodology;
Conduct in house surveys to assess effectiveness of various training programs and monitor change in behavior and competence;
Use training evaluation data and lessons learned to ensure future initiatives and concept/proposal incorporate best-practice;
Consolidate statistical and narrative training reports to be shared with the senior management team as required;
Ensure Responsive, Coordinated Response, Employing Best Practice
Provide technical guidance during project implementation to ensure the projects meet or supersede established standards;
Liaise with relevant government ministries, UN Cluster, WV partnership to ensure that emergency projects technical approaches align with best practice;
Establish, train and mentor N/RDMT teams for effective emergency response;
Monitor DRR committees formation and training, reviewing plans, providing guidance and support to ensure resilient communities;
Resource Mobilization and Reporting Against HEA Portfolio
Monitor implementation of emergency projects, ensuring continuous learning in support improving existing design and implementation;
Together with the PDU and support offices ,spearhead emergency/response specific proposals in line with the Office and partnership strategy
In coordination with Operations Director and Operation Managers maintain portfolio of emergency projects under implementation.
Maintain indicator tracking table, monitoring emergency response capacity and application of evolving best practice (HEA Scorecard, DM2020, Core Humanitarian Standards, etc.);
Monitor Early Warning indicators, providing updates to internal and external stakeholders as required;
Foster Internal and External Engagement
Represent organization in coordination and cluster forums, gathering best practice, promoting coordination/collaboration and providing regular updates as required;
Develop relationships with other emergency responders, promoting prepositioning and joint-action in the event of emergency response;
Develop and sustain relationship with emergency response line ministries and/or local governments to foster context sensitive emergency planning and possible joint-action;
Represent WV Somalia at various WV Partnership forums, providing lesson learnt and articulating our practice
Collaborate with field teams and Communications department to market WV Somalia emergency preparedness and response to potential donors and partners;
Other Responsibilities:
Strong understanding of systems design and implementation protocols
Strong inter-personal skills, and proven team-player
Proven ability to manage competing priorities.
Able to work in a cross-cultural environment with a multi-national staff with varied skill sets.
Must be a committed Christian, able to stand above denominational diversities.
Cross cultural sensitivity, balanced worldview, emotional maturity and the ability to cope with stressful work conditions.
Perform other duties as required.
KNOWLEDGE, SKILLS & ABILITIES:
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Advanced degree in Development Studies, Development Management, Public Policy or any relevant social sciences with experience in Program Development.
At least 5 years of progressive management experience in complex/ protracted emergencies and recovery operations.
Proven ability to manage a large and diverse program portfolio with multiple donors.
Familiarity with EU, USAID, DFID, GAC,UN,ECHO grant compliance and procedures. Willingness to assume other project tasks as required.
Capacity to provide solid leadership and decision-making skills for efficient and effective program implementation.
Strong problem solving, interpersonal and negotiation skills.
Knowledge of humanitarian industry including sphere standards, NGO code of conduct and humanitarian charter.
Experience in staff security and safety management for humanitarian organizations in complex and insecure environments is a must.
Very strong organizational, management and communication skills.
Experience in program design, monitoring and evaluation in a complex humanitarian context.
Proven financial, logistics and procurement management skills.
Proactive problem-solver able to unravel and solve multiple complex challenges
Working Environment / Conditions:
Work environment: Nairobi- based
Travel to Somalia: 35%-40% travel to project areas is required.
International Travel: 5%-10% international travel will be required
On call: In emergency and disaster situations, the position will always be required to be on-call. -
Consultancy for Writing and Editing Innovation Reports
2.0 General Objective:
The main objective of the consultancy is to demonstrate in a reader-friendly format the work of IOM to external audiences about who we are, what we do and how we do it.
The consultant is expected to identify information from project documents and interview beneficiaries (if relevant) as well as identify appropriate photos from the project to illustrate the stories.
The consultant will be supervised by the Regional Project Manager.
3.0 Tasks of the Consultant
Collect information from the various project documents with the support of project staff
Record human interest stories in appropriate medium such as articles, photos, videos, for publication in the Technoserve website, brochures and other marketing materials.
Collate content and appropriate images/photography from the IOM Team
Produce the text and infographics as well as photographs in appropriate layout to highlight success stories, including voices of beneficiaries and other stakeholders
Write and edit the agreed content with a professional writing style
Revise and finalize the documentation following feedback from the IOM Team
Support selected IOM innovator partner(s) to develop proposal(s) drawn upon innovations and/or lessons learnt from ongoing work for funding as will be advised by the project Team, December 6th 2016 through March 31st 2017
4.0 Expected Results
2016 IOM Annual Report, draft due January 16th 2017
One to two- page brochure on each IOM innovation and their status, due January 31st 2017
At least four (4) human interest stories from IOM innovations, drafts due March 15th 2017
An innovator supported to develop a high quality, timely and credible final proposals and budgets that meet funding quality and cost recovery requirements.
5.0 Time Frame
December 6th 2016 through March 31st 2017.
6.0 Qualifications and Skills
Bachelor’s degree in communications and/or journalism or English
At least ten years of professional experience in journalism, or related communication field
Demonstrated experience writing successful proposals
Demonstrable experience of publishing technical, policy, or programmatic outputs
Excellent English language writing and editing
Knowledge of photography, graphics and video is considered as an added advantage
Proven experience working with regional/international organizations
Ability to analyze and synthesize relevant information to the benefit of Technoserve
Ability to meet deadlines
Initiative, resourcefulness, timeliness
7.0 Submission of Proposals
Submitted Proposals should include:
7.1 Statement of Competence
a. Profile of the lead consultant and/or the organization.
b. CVs of all relevant resource persons
c. Table of information on relevant work done and clients served over the past four years
d. Two (2) samples of documents/reports/proposals produced over the past 2 years
7.2 Financial Proposal
a. Number of days and costs for the entire work
b. A lump sum quotation, including fees and other relevant expenses
c. Proposed payment terms and conditions.
8.0 Terms and Conditions
a. The Request for Proposal (RFP) is not and shall not be considered an offer by TechnoServe.
b. All responses must be received on or before the date and time indicated in the RFP. All late responses will be rejected.
c. All unresponsive responses will be rejected.
d. All proposals will be considered binding offers. Prices proposed must be valid for entire period provided by respondent.
e. All awards will be subject to TECHNOSERVE contractual terms and conditions and contingent on the availability of donor funding.
f. TECHNOSERVE reserves the right to accept or reject any proposal or cancel the solicitation process at any time, and shall have no liability to the proposing organizations submitting proposals for such rejection or cancellation of the RFPs.
g. TECHNOSERVE reserves the right to accept all or part of the proposal when award is provided.
h. All information provided by TECHNOSERVE in this RFP is offered in good faith. Individual items are subject to change at any time, and all bidders will be provided with notification of any changes. TECHNOSERVE is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
i. TECHNOSERVE reserves the right to require any bidder to enter into a non-disclosure agreement.
j. The bidders are solely obligated to pay for any costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response.
All responses and supporting documentation shall become the property of TECHNOSERVE, subject to claims of confidentiality in respect of the response and supporting documentation, which have been clearly marked confidential by the bidder.
9.0 Criteria for Selection
The evaluation of each response to this RFP will be based on the requirements set out in the solicitation and any addenda thereto.
At the sole discretion of TECHNOSERVE, the top proposals may be selected for follow-up questions or to provide an oral presentation.
The following weighting and points will be assigned to the proposal for evaluation purposes:
(i) Experience and competence for engagement to the assignment as per the RFP (20 marks)
Please fill in the table below with information on relevant work done and clients served over the past four years
(ii) Quality of previous work (20 marks)
This is an evaluation of the quality of the two sample documents submitted
(iii) Proposed team composition (20 marks)
This section should provide details of the CV of each proposed team member, clearly demonstrating their experience to match the assignment.
(iv) Proposed Methodology, Approach and Implementation Plan (20 marks)
This section should demonstrate the proposers response to the RFP by identifying the specific components proposed, how the requirement shall be addressed, as specified, point by point; providing a detailed description of the essential performance characteristics proposed; demonstrating how the proposed methodology meets the specifications.
(v) Financial Proposal reflecting with explanation of line Items of efforts with clear terms of Payments (20 marks)
The financial proposal must include all the costs that will be charged in carrying out this assignment. All the sums need to be stated in gross amount with all taxes included.
Total: 100 marks
10.0 Clients Details (Table referred to in 9 (i) above)
No:
Client Name of project:
Contract Value:
Period of activity (Year and Month):
Types of activities undertaken:
Status or Date Completed:
References Contact Details (Name, Phone, Email):
11.0 Financial Evaluation (20 Marks)
The lowest price costs submitted will be allocated 20 marks.
All other bids will be awarded marks to the following formula: 20 x (Pm/P)
Where:
Pm = the lowest tendered offer
P =the specific supplier offer under consideration
Technoserve reserves the right to award the contract to the individual or organization whose proposal is deemed to be in the best interest of TECHNOSERVE and the Donor.
The Organization/individual with the winning proposal will be notified in writing.
Those who were not selected may or may not be notified, at the sole discretion of TECHNOSERVE.
Please note TECHNOSERVE will only consider financial proposals from firms/individuals who have technical capacity -
Director, Marketing and Communication PR & Communication Officer
Reporting to the Chief Executive Officer, the Director, Marketing and Communication shall be in charge of the National Branding, International Branding and Communication and PR of the functions Board.
The overall responsibility of the position is to oversee the formulation and implementation of branding and communication strategies, policies and procedures, and managing the key pillars of country branding both at National and International levels.
Job Requirements
The following are the key responsibilities and duties for this position:
1. Managerial/Supervisory Responsibilities:
a) Lead the department by budgeting, planning and directing resources to achieve targets and
objectives;
b) Build a highly effective team, by leading, managing and motivating staff and by directing and coaching them where appropriate, so that the team achieves excellence in delivery;
c) Ensure performance measures are designed to evaluate performance against the Board’s strategic plan and performance contract signed with the Government ;
d) Play a senior leadership role in bringing the internal community along to support the outputs delivered by developing effective and strategic relationships;
e) Oversee the Division’s budgeting, monthly, quarterly and annual reporting, cash flow and debt management and ensure compliance to ISO quality management system;
f) Take responsibility for the reports emerging from the division and all documentation sent to the CEO
g) Manage sustainable succession plan within the Division;
h) Provide leadership, maintain discipline, train and appraise staff in the team.
2. Operational Responsibilities:
a) Formulate and implement marketing and communications policies and procedures;
b) Design and implement the Marketing and Communication Division’s strategy in line with the Board’s Strategic Plan, the Brand Master Plan, and Vision 2030;
c) Prepare and implement the Marketing and Communication Division annual workplan and budget;
d) Design and implement marketing and communication programmes and initiatives to ensure sustenance of a positive image of Kenya brand in line with the Board’s mandate;
e) Facilitate development of a country brand identity and image which positions Kenya optimally in terms of investment, creditworthiness, tourism and international relations;
f) Develop and implement a comprehensive communication strategy to create and sustain awareness of the Board’s mandate in line with its strategic plan and partnership with key communications stakeholders;
g) Provide leadership to both internal marketing resources and external agencies and partners to ensure achievement of effective communication strategy for the Board;
h) Work closely with key country branding stakeholders to determine branding objectives and implementation of the country Brand Master Plan;
i) Manage image and reputation of the Kenya Brand in liaison with government departments and other public institutions to forge a common platform for promoting Kenya Brand and communicate effectively to ensure clarity of purpose;
j) Regularly interact with stakeholders to promote the best interests and convergence of country branding initiatives;
k) Develop a national branding strategy for uniting Kenyans and providing them with positive information about the country in order to promote patriotism, national pride and cohesion;
l) Develop and implement a branding strategy for improving the image of our cities and counties;
m) Develop a ‘product identity’ to promote local products and services to encourage economic transformation;
n) Develop and implement an integrated strategy for Government and private sector towards the international marketing of Kenya;
o) Develop and implement PR and Communication plans that leverage on the Board’s marketing programmes/projects;
p) Plan and manage rapid response communications in situations of media crisis, disasters or other major emergencies to which the Board will respond in line with its mandate;
q) Oversee the design and production of corporate communications collaterals in line with the branding guidelines;
r) Oversee research, generate and disseminate positive content to create and sustain pride and patriotism among citizens;
s) Monitor, evaluate and recommend areas of improvement to competitively position the Kenya brand as a preferred global brand;
t) Oversee client relations including client satisfaction surveys, client development initiatives/activities, client skills training and special events;
u) Oversee the activities of Marketing and Communication division and be accountable to the CEO for its performance; and
v) Guide and supervise staff performance in respective department to foster productivity, corporate culture, discipline, motivation and teamwork.
3. Decision Making/Job Influence
a) Make strategic, operational and financial decisions,
b) Plan work for the subordinates,
c) Assigns work to subordinates,
d) Monitor subordinates’ work performance,
e) Appraise and evaluate subordinates’ performance.
Minimum qualifications:
a) Master’s degree in Marketing or Business Administration or International Relations,
b) Bachelor’s degree in Marketing or Business Management or social science related field,
c) Post graduate qualification in marketing or communication,
d) At least ten (10) years’ relevant experience in a dynamic marketing and/or communication function, with five (5) years in senior managerial role,
e) Membership to a professional marketing body.
Key competencies:
a) Functional Skills:
a) Proven track record in developing and implementing a marketing program;
b) Marketing functional excellence;
c) Business Management/Financial Management
d) Strong analytical and problem solving skills;
e) IT proficiency.
b) Behavioral Competencies/Attributes:
a) Excellent leadership, interpersonal and facilitation skills;
b) Coaching and mentoring skills;
c) Ability to inspire others and build effective teams;
d) Excellent written, verbal and presentation skills;
e) People development and management skills; and
f) Ability to quickly make effective decisions.
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Communications & Support Officer Financial Accountant Operations Officer Project Administrator Consultant: Analysis of Policy Environment for Women Economic Empowerment Consultant: Social Behaviour Change Communication Strategy
Position Summary
Reporting to the finance officer, the communications officer will offer support to the country office and project teams. He/she will support execution of internal and external communications policies and related processes, based on country strategy, corporate policies and in consultation with other PR/Communication officers, in order to contribute to effective SNV branding and increased internal communication. The communications officer will also perform facility and office related activities, on request as well as proactively and in line with internal guidelines, in order to provide the employees with the right facilities and services, as a precondition for the execution of their activities. The work location is Nairobi with incidental travel to field offices.
Responsibilities
Support SNV Kenya and project communications;
Support country and project communication officers on internal communication products and implementation, and support distribution of internal communication within the country;
Support external communication for the country, and support production and distribution of communication materials (e.g. reports, documents, promotional movies, visuals);
Support management and advisors on communication matters, application of corporate brand and promotional activities;
Welcome visitors and guests, provide coffee/tea, photocopy, bind and archive documents, carry out elementary administrative tasks (register of receipts, invoices and log keeping) based on work instructions;
Record and distribute stock as required, ensure adequate supply of stationary and take care of all incoming and outgoing mail and collect deliveries, based on work instructions and from approved stationary suppliers;
Answer and put through incoming calls, handle and register incoming mails and faxes, connect outgoing calls and send faxes when needed, as well as welcome and register visitors and maintain the telephone list, based on work instructions and requests of employees;
Provide catering services to employees , external parties and visitors, based on work instructions;
Support travel and logistics if and when required by booking hotels and flight tickets;
Support and replace CMT management assistant if and when required.
Candidate profile
Kenya Certificate of Secondary Education;
Vocational training in communication, Business Administration, Office Management or related courses
At least 1 years relevant working experience with an international organisation;
General knowledge and understanding of donor regulations;
Good communication and organization skills.
Contract duration
1 year with possibility of extension.
Expected start date
January 2017.
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Data-obsessed Information Systems Assistant
Responsibilities:
Keep all Penda’s physical medical records in order at the clinics, ensuring the correct filing system is used by all clinic staff.
Enter all medical data from patient records into our Excel medical database, ensuring accuracy and completeness of data – we need this data for all kinds of important analysis; it needs to be owned properly!
Keep on top of data entry for all kinds of other projects, such as patient feedback calls and monthly accounting.
Be proactive in making sure data discrepancies and inaccuracies are ironed out in all areas – medical data, sales data, marketing data, etc.
Requirements:
Superhuman attention to detail
Organizational skills – able to keep thousands of patient files in order
Quick learner – pick up medical terminology really quickly and learn how our files work
Flexibility – willing and able to travel between Kitengela, Umoja, Embakasi, and the support office on Lusaka Road.
Great communication skills
Computer literacy – you don’t need to be an expert, just be able to navigate an Excel file
Ability to work well as part of a team
Great integrity – able to handle confidential information professionally
Ability to meet deadlines no matter what.
Should live within Kahawa West and its environs.
Time Commitment:
6 month contract for a full-time position with a possibility of extension, 50+ hours per week
Package:
17 000 Gross -
Deputy Regional Director
As Deputy Regional Director Operations, you will lead and manage a team of functional experts and managers so that business support services facilitate the delivery of a high quality program work across all country operations in the region, contributing to their impact, transparency and accountability.
You will also ensure the full compliance with and alignment to Plan’s strategic goals, values and policies in adherence of minimum standards.
The role enables others to deliver, providing oversight and support in making strategic decisions and managing the risks of systems and processes that ensure the proper utilization of income from grants and sponsorship; the effective management and development of human resources; as well as the development of appropriate security and safety standards across the region and cost effective administration and logistics for the provision of business services.
Do you have what it takes?
In order to succeed in this challenging and varied role you will have proven knowledge on all the key operational support areas, e.g. finance, human resources, security, risk management and administration.
You will also require sound knowledge of the particular administrative, legal and operational contexts of the countries of East and Southern Africa as well as the cultural aspects and how that affects Plan Internationals operations
Proven capacity to manage effective and motivated teams, including distance management.
Excellent analytical skills in relation to resource planning and financing.
Strong written and verbal communication skills in English
Type of Role: 5 year fixed term contract
Location: Based in the Regional Office located in Nairobi, Kenya, with extensive international travel throughout the region and occasionally beyond.
Salary: circa $85,000 USD per annum plus benefits
Reports to: Regional Director
Closing Date: Sunday 11th December 2016
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Please note that only applications and CVs written in English will be accepted.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Child Protection Policy.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community. -
Field Office Coordinator Orthopedic Surgeon Senior Field Coordinator Nutrition Manager
Job description
Manage day to day HR & Admin, finance, logistics and security tasks of the field office
Ensure adherence to NRC policies, handbooks, procedures and SOPs/guidelines
Ensure adherence to Security and Risk Management policy and procedures
Coordinate and assist with budgets and costs for the field office’s shared costs and support functions
Provide support in the training and development of staff
Provide support to project implementation at field office level
Coordinate representation meetings with the UN, partners and authorities
Promote the rights of IDPs/returnees in line with the advocacy strategy
Under the supervision of the Consortium Manager he / she oversees SPARK Consortium programme and operations in Kakuma and Kalobeyei in accordance with NRC strategy and mandate.
Mentor, monitor and coordinate implementing partners in Kakuma to ensure that the consortium partners operate in line with the implementation plan and the established standards.
Coordinate information and communication among Consortium Partners and with the Consortium Management Unit.
Closely work with monitoring and evaluation team to monitor on the implementation progress of the project activities.
Coordinate cross cutting activities between the partners (assessments, data collection, meetings, reports).
In coordination with the Consortium Manager and the Area Mangers of the partners represent the consortium in external meetings providing timely feedback reports to Area Manager and Consortium Manager
Submit monthly progress report on SPARK activities to Consortium Manager.
Travel as dictated by the needs of the programme, security and staff
Undertake other tasks allocated by the Consortium Manager
Qualifications
University degree preferably in development studies, community development, economic and other social sciences
At least three years of working experience in field offices and teams coordination
Experience working with Non-Governmental organizations,
Good communication skills and ability to conduct training
Strong in managing difficulties and challenges mainly from the local actors
Understanding of conflict sensitivity, protection and do no harm
Computer skills
People-centred management skills
Desirable local language skills
Education field
Social science
Administration / Organisation / Management
Education level
College / University, Bachelor’s degree
Personal qualities
Handling insecure environments
Working with people
Planning and delivering results
Communicating with impact and respect
Managing resources to optimize results
Language: English
We offer
Duty station: Kakuma, Kenya
Contract duration: 12 months with possibility of extension.
Salary / benefits: According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for NRC Kenya.
Miscellaneous info
Travel: Some travelling must be expected
Search criteria:
Location: Kenya
Industry: Emergency Relief
Special field: Finance Administration / Office Work / HR
Role: Worker
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