Purpose: Reporting to Director Programme Operations, the purpose of this role is to enable the smooth running of the whole programme operations Department.
He/she will coordinate and manage essential data, timetabling, logistics and activities planning for all its activities.
The role has archivist and intelligence responsibilities as well as providing frontline connection with outside stakeholders to manage visits, correspondence and the like.
The strategic purpose of the Programme Operations Department is to ensure excellent delivery of all MSKs programme activities and the development and funding of new work.
MSK is a marketing focused, results oriented social enterprise. We develop efficient, effective and sustainable family planning and reproductive health programmes in Kenya. MSK provides services to men and women over 230,000 times a year.
The primary responsibility of this role is to further MSK’s mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE
It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES:Mission driven, Customer focused, Results orientated, Pioneering, Sustainable and People centered
Key responsibilities
1. Organization and communication of the whole department diaries on line including meetings, travel e.t.c
Set up and track all meetings and activities on global diary as a result of team meetings so that whole programme knows the planned activities as far as in advance as possible
Alert team members weekly to events arising
Keep a public board and email listing of team whereabouts
Ensure that travel requests are processed correctly
Provide synopsis of plans regularly to Dir Programme Ops
Ensure that teams always have funds and supplies to accomplish their work plans
Key Result Areas
Meeting and staff movement records up to date at all times.
Weekly alerts
Travel happens on time
Rolling planning reps generated
2. Interface with Key stakeholders providing information on the Programme Operations Department and facilitating contact with all activities (internal and external)
Management of a department email and special groups
Referral of calls as required
Collation of all internal communications from activities channels and programme strategy
Develop Programme Operation master contact list for ease of communication
Support creation of a stakeholder map at the national and regional level with input of teams
Coordinate channel activities with external stakeholders.
Key Result Areas
Records of all contact up to date and actioned
Feedback from stakeholders on quality of contact
Information sent to Dir POD monthly
3. Storage of data and knowledge of all POD data sets and location supporting requests for information
Ensuring full accessible archiving system collated from grants, research, M&E activities etc. across the department
Support RME during end of project survey & evaluation
Collation and provision of information as requested
Maintain files of all active grant documents
Key Result Areas
Share point management of all POD pages
Filling/arching system designed and working
4. Team Values.
To actively contribute to achieving the Programme targets set by Marie Stopes Kenya.
To attend & contribute to Programme meetings and the creation and implementation of work plans.
Provide support to field operations as requested
Key Result Areas
Meeting reports
Skills and Experience
Qualifications:
Bachelor’s Degree in Business Administration from a recognised institution
Experience:
Minimum 3 years’ work experience in the Development Sector/NGO sector.
Skills:
Well organized and having attention to detail
Excellent communicator – both written and spoken
Ability to manage others
Knowledge of SharePoint and/or strong willingness to adopt new technology critical
Good planning and organizational skills
High level of professionalism and management of clients
Team player who accepts constructive criticism and is comfortable with giving constructive criticism.
Ability to remain calm under pressure
Proven discretion
Ability to work flexibly to meet programme needs
Job type: Job Type Contract
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Programme Team Liaison Officer
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Accountant (Various field based positions)
Purpose Of The PositionThis position is responsible for the Finance and Supply Chain management function within the assigned programs/projects to ensure sound Financial and Supply Chain Practices with adequate internal controls and in line with WVK Policies, Systems and Procedures.The position holder must be able to Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.Planning, Budgeting & Budgetary control ( for the assigned programs/projects (15%)
Provide input during the budgeting process for the assigned projects.
Coordinate the planning and budgeting process to ensure quality and realistic budgets are developed
Ensure Planning & Budgeting guidelines are adhered to
Ensure compliance with grant guidelines and other standards
Conduct financial analysis for management decision making.
Ensure accurate and quality budgets are uploaded into existing databases and systems.
Monitor and implement changes on PBAS commitment.
Develop realistic cash flow forecasts in line with the plans
Prepare funding requests to ensure compliance
Prepare grant funding agreements for local level partners
Participate in proposal writing and grant budget development.
Periodically monitor and advice management on budget utilization
Procurement Management (30%)
Prepare the annual procurement plans and consolidate grants and projects to form a Programs plan
Prepare annual procurement plans in collaboration with Project Officers
Keep track of all procurement plans to ensure timely project implementation
Manage procurement process at the Programs/project level.
Ensure procurement procedures are adhered to as per policy
Guide and facilitate prequalification of suppliers process at the Programs level.
Ensure sufficient internal controls are in place and observed by all
Build capacity of Programs/Project staff and CBO on procurement processes
Share procurement plans with the Area Programs Accountant and solicit for support in timely implementation
Prepare/Review tender analysis to guide the procurement committee at the respective level.
Coordinate the award process
Ensure, monitoring and tracking of contracts implementation
Ensure safe custody of supplies and inventory controls
Prepare/Review disbursement records and ensure timely settlement of invoices
Financial Reporting (10%)
Prepare financial data transactions into the Accounting System.
Prepare and submit accurate project funding requests.
Prepare bank reconciliation statements
Prepare financial analyses for management decision making
prepare and submit accurate and timely financial reports.
prepare Core/Logframe Combined Financial Reports
Record Employee Expense Reports.
Management of balance sheet Cash and Assets Management (15%)
Ensure safe custody of cash and cheque book
Ensure maintenance of up to date records of cash disbursement.
Cash flow management to ensure compliance with target low.
Maintain an accurate and updated fixed assets register for the Programs/Projects.
Ensure that assets are properly utilized and safe guarded.
Risk Management (15%)
Prepare and ensure timely settlement of supplier invoices
Instill financial discipline in advances
Facilitate internal and external audits
Contribute to audit management responses
Implement financial audit recommendations
Ensure that all LDRs are correctly filled and personnel cost distributed accordingly
Implement and adhere to grants regulations
Local partners’ capacity building (10%)
Support financial assessment of potential local partners.
Build financial management capacity of local partners
Review MOUs and funding agreements
Ensure timely funding of the local partners
Review financial reports and transactions
Provide monitoring support Any other duties as assigned by supervisor (5%)Qualifications: Education/Knowledge/Technical Skills and Experience:
Bachelor of Commerce, Economics, Accounting or Finance , Business management/ Administration or related degree
Minimum Certified Public Accountant (CPA) Part II
Minimum of 3 years’ relevant experience:
Post graduate qualification in Purchasing and Supplies Management from CIPS is an added advantage
Professional membership with a recognized body
Knowledge of Sun system is an added advantage Preferred Skills, Knowledge And Experience
Ability to lead a multi-cultural team with an empowering and outcome oriented approach.
Strong budgetary and financial management and analytical skills.
Proficiency in written and spoken English.
The person must be results oriented, able to handle public relations, able to satisfy stakeholders and a team player.
Good interpersonal, organizational and management skills.
Integrity, commitment and respect for diversity
Ability to solve complex problems and to exercise independent judgment.
Computer literate. -
Humanitarian Director- Somalia
Role Purpose: As a member of the Senior Management Team, provide leadership and strategic direction to all programmatic aspects of Save the Children humanitarian and emergency response in Somalia. The role holder will focus on advocacy, representation, policy, proposal and budget development, categorization of emergencies and support the field teams in expediting the implementation of humanitarian response projects. The role holder will directly work with the Deputy Country Director – Operations and the Operations Director, Area Reps and collaborate with the other departments to ensure timely and efficient response that is integrated with pre-existing programming in the 3 Area Offices.
The role holder will also ensure immediate and appropriate response to children’s needs during humanitarian crisis as well as cross sector collaboration among technical units. S/he will ensure funding proposals are produced and donor reporting requirements are adhered to, and are of the highest standard and that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, and complies with all relevant policies and procedures with respect to child protection, health and safety etc. In addition, the role holder will represent Save the Children at high-level donor meetings and where emergency programing is concerned, ensuring an appropriate positioning of Save the Children and accountability in our humanitarian programming.
Contract Duration: 2 years
Location: Nairobi, Kenya
Qualifications and Experience
Bachelor’s degree in a relevant field required, Masters degree preferred
Recommended minimum of 8 years’ experience in humanitarian programme management, preparedness and response in several fragile or complex contexts
Significant experience of managing logistics, security and operations
Understanding of international humanitarian aid systems and agencies
Experience of working in insecure environments
Ample knowledge of humanitarian response and transitional program concepts, policies, frameworks, strategies and components, as well as development concepts and frameworks
Extensive on the ground experience in multi-sectoral humanitarian response, including food aid programs
Experience in logistics management
Solid budgeting skills and knowledge of key donor regulations
Highly developed interpersonal and communication skills including influencing, negotiation and coaching
Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
Commitment to Save the Children’s practices and procedures and ways of working with children
Willingness to work and travel in often difficult and insecure environments
Fluency in English, both verbal and written
Competency in local language is preferred but not required
Commitment to Save the Children values -
Administration Manager
Purpose
To develop and manage the human resource systems for World Relief Kenya, in order to help support smooth organizational functioning and effective programs. The position will make significant contribution to the Leadership. This includes promoting Christian values and careful stewardship of human/material resources entrusted to the organization.
Suggestions and input in planning and long term strategy will be a part of the participation.To implement and manage the logistics and administration departments including IT, communications, storage, transport, flight coordination, asset inventory and budgeting/cost controls. Supervise department staff of drivers, logisticians, office assistants and support staff and Conduct performance evaluations.
To provide administrative support to the WR Kenya and its Leadership Team ensuring internal communication, record keeping, IT and other essential systems for operations are maintained in a manner consistent with World Relief values & principles.
Responsibilities for the Administration Manager Job
Organize and lead personnel recruitment, documentation, orientation, processing, and review procedures.
Ensure organizational understanding and compliance with Kenyan tax and labour laws
Establish and develop World Relief human resources standard operating procedures
Facilitate team building and personnel development through goal setting, trainings, conflict resolution etc.
Assist with the development, communication and implementation of staff policies and procedures, including the employee manual, employee contracts, Job descriptions and other related documents.
Provide advice and support to managers and staff on human resources related matters such as rights, responsibilities, code of conduct and difficulties associated with the work.
Provide counsel to the management team on salary and related benefits
Management of staff leaves, breaks and other movements
Oversee the HR department and supervise any staff herein and upkeep of the HR database and employee files in the Nairobi office.
Recruitment and Compensation
Work with Country Director to coordinate recruitment of qualified personnel in keeping with National Labour laws and World Relief guidelines
Direct advertising for vacant positions in a timely manner for all countries/ programs supported from Nairobi.
Lead interviewing processes for all countries/ programs supported from the Nairobi office including Kenya, Somalia, Sudan and Chad.
Research on salary and benefits to ensure salary competitive edge in the hiring market, in keeping with World
Relief budget limitations
Liaise with and support Home Office in recruitment processes and other HR matters.
Orientation and Documentation
Coordinate orientation for each local new hire, including an orientation to the organization mission, program and structure, procedures, personnel policies, job tasks and related tax and labor laws
Ensure that clear job descriptions and contracts exist for all positions, and included responsibilities, delegated authority and measurable results expected.
Lead periodical review of the HR manual to ensure compliance with developing labor laws.
Ensure that each new hire is enrolled to the Medical cover and NHIF and is provided with an employment card.
Work with the Finance department ensure each new hire is enrolled in NSSF contribution program and enters the tax system by getting a PIN number
Performance Reviews and Problem Solving
Develop and implement a schedule for end of probation and annual evaluations of staff performance.Ensure end of probation confirmation letters are provided to each staff member
Provide advisory support to the leadership in relation to handling of employee grievances and disciplinary matters.
Travel to the field, as needed to train and meet with personnel to address HR issues.
Ensure proper tracking of resignation, disciplinary action and/or termination letters
Ensure that exit interviews are conducted and documented for all departing staff.
Provide guidance on implementation of Performance Management Systems in the organization
Provide HR training to managers and supervisors
Develop and implement HR Strategy plan to support overall organization development and monitor and review
HR related audit recommendations
Oversee implementation of staff benefits, safety programs, employee relations and compensation with respective supervisors.
Personnel Development & Team-Building
Working with supervisors, ensure that each WC staff member complete personal development goals that include personal and professional growth
Assess training needs among staff and initiate/facilitate training events, as appropriate.
Supervise Prayer and Discipleship coordination for all staff (field and country offices)
HR Administration
Prepare monthly payroll for staff in the country program.
In liaison with the Finance department, monitor and ensure prompt monthly returns on staff advances, NSSF,NHIF, PAYE and HELB loan repayments
Check and maintain personnel files for all staff, ensuring all documentation is complete
Collect and maintain information on commercial, private and inter agency training schedules and institutions (Course schedules, curricula and cost) and propose relevant training to appropriate staff.
Respond to routine/records human resource queries from staff
Provide guidance to World Relief on Kenyan tax and labor laws, and ensure organizational compliance.
Review existing World Relief Kenya hiring guidelines and the Human Resources Standard Operating Procedures for World Relief.
General Administration
Ensure managers understand vehicle use policy and it is enforced to all drivers
Contract for storage facilities as needed
Manage the purchasing and acquisition of goods and services needed by the project in multiple locations, for continuous operation of relief and development activities.
Primary contact point with vendors. Obtain price quotes. Negotiate, write, and manage contracts. Write and manage Purchase Orders. Manage competitive bidding. Assist users in finding potential sources and cost estimates for required materials.
Establish and maintain effective relationships with various government departments essential to the purchase and importation (and licensing where applicable) of all essential project goods and supplies.
Maintain an accurate inventory of all office operations and project equipment and its source/purchase.
Insurance cover and maintenance/repair issues are properly addressed.
Communication/IT
Supervise the network administrator to ensure smooth functioning of network communications, v-sat connectivity, email services, help desk response, pc/printer troubleshooting and telecommunications systems.
Ensure that the information management systems and processes meet the needs of the country programs, regional office, and WR HO.
Coordinate communications for the country program. Periodically evaluate communication needs to ensure timely & relevant communication with all staff.
Compile minutes of the Leadership Team and disseminate to the appropriate staff in a timely manner.
Personal assistant to the Kenya Country Director. Participate in morning briefings, schedule appointments, handle correspondence, special projects, and other duties as delegated.
Supervise the office interns, reception function, cleaning staff and office assistants Responsible for facilities to ensure they are operational, safe & that public spaces reflect good stewardship.
Primary contact with Landlord concerning all matters pertaining to facilities maintenance & upkeep.
Ensure office is opened and closed according to established guidelines.
Coordinate staff social events, retreats and staff meetings
Requirements for the Administrative Manager Job
Relevant University degree
Higher diploma in Human Resource Management/Supply chain management.
Over 5 years experience in Human Resource field in NGO circles
Working knowledge of Kenyan tax and labor laws
Ability to organize work, manage multiple responsibilities and work as a part of a team
Good written/oral communication skills coupled with excellent interpersonal communication skills
Highly motivated self-starter who demonstrates the ability to initiate and prioritize work activities
Demonstrates servant leadership, compassion, integrity and the ability to address and resolve conflict
Ability to teach the Word of God and train staff based on Biblical Principles
Confidentiality is a major requirement for this position.
Experience in counseling and/or personnel care
Experience working in a conflict setting
Excellent people skills.
Measurability
Fulfill functions as listed above.
Accuracy and utility of financial activities
Ability to manage and resolve conflicts in a mutually respectful manner
Maintain a positive and constructive attitude.
Working Conditions
Position will include travel to the field
Position at times requires long hours in a demanding environment
The position is based in the WR office in Nairobi.
WR has a multi-ethnic and multicultural work environment.
The office is open Monday-Friday between 8.00 am – 5.00pm.
This position is only open for persons residing in and with a legal mandate for employment in the Republic of Kenya. -
Consultancy: Graphic design and visualisation of OOSC briefs, UNICEF ESARO
Scope of Work
Goal and Objective:
Under the supervision and in collaboration with the ESARO BEGE Education Specialist (RBM), the consultant will create a set of templates based on which country and regional briefs can be produced based on background information of the country-contexts and the OOSC in each country.To Meet These General Objectives, It Is Estimated That The Consultant Will Need To Meet At Least The Following Specific Objectives
Coordinate with the consultant responsible for the production of analyses, writing fact sheets and estimation of indicators on OOSC in ESAR to produce the necessary templates into which the information can be migrated to produce regional and country briefs.
Design a graphic design line for the briefs.
Produce the necessary templates (three to five base on the explanations provided in section three below).
Design and document the mechanism to make the transference of information from the data sets produced by the analyst into the templates (so that updates on the data can be transferred into the templates in the future).
Merge the data produced by the analyst into a first set of briefs.
Provide details/reference to AWP areas covered:
This assignment is part of the ESARO BEGE Rolling Work Plan 2015-2016, 240R/AO/09/001/005/006, specifically linked to the deliverable 11 “Technical Assistance: 21 Country Offices provided with later knowledge, approaches and tools to improve education analysis and programming and monitoring for results.”
Activities and Tasks. Indicative number of days.
Produce a detailed work plan (1 days).
Discuss with the supervisor to gain a full understanding of the tasks expected.
Receive from the supervisor all documentation available.
Hold one or more virtual meetings with the supervisor and the analyst to acquire inputs into the format and graphic line the briefs should adopt.
Develop a detailed work plan in a format agreed upon with the supervisor.
Deliverable: (a) Detailed work-plan.
Propose a graphic design line for ESAR briefs, including colour scheme, recommended images, fonts, background colours and any other relevant elements (20 days).
Deliverable: (b) Graphic design line, including the manual that provides information on the color schemes, the arts of images that will be employed (e.g., the characters recommended to illustrate the texts), fonts, and all other relevant elements.
Develop graphic templates in a Microsoft Office application or another open-source software. These templates should be amenable to automatized transfer of data as will be explained in the following item (9 days).
Deliverables: (c) Template for country briefs on OOSC. (d) Template for regional brief on OOSC. (e) Template for fact sheet on the country.
Systematization of the process by which the data produced by the analyst is transferred to the templates (6 days).
Deliverables: (f) Manual of the process of transfer of data to the briefs. (g) All scripts, syntax or formatted files (e.g., excel spreadsheets that include the formulas, macros or tables necessary to create the brief) necessary for the transfer of the data into the templates.
A full set of regional and country briefs based on the information produced by the analyst (3 days).
Deliverables: (h) A full set of briefs in soft copy.
A briefing or presentation of the graphic line, the use of the templates and the first set of briefs (1.50 days).Deliverables: (i) A brief or presentation of the graphic line, the use of the templates and the first set of briefs. (j) Delivery of the presentation to BEGE and BEGE´s guests through virtual conferencing.
Conduct revisions requested by supervisor after briefing/presentation to ensure all deliverables meet UNICEF quality criteria (4.5 days).
Deliverables: (k) All deliverables with the required amendments.
Work relationships:
The consultant will be supervised by the ESARO BEGE Education Specialist (RBM), under the overall guidance of the Regional Education Adviser. When/if necessary, virtual meetings will be organized with other sections (e.g., PPME, C4D) or Country Offices.
Outputs/Deliverables: -
Director, Impact and Research
The Director, IMPACT and Research will manage our innovative impact-level forecasting and monitoring economic model, and design and oversee our activities to generate, analyse and manage knowledge, in order to better articulate the benefits of the overall TMEA programme.
S/he will be responsible for delivering the research component of TMEA’s knowledge vision, and developing a knowledge culture within TMEA with the aim of: enhancing its effectiveness; strengthening organisation learning; intensifying innovation; and increasing TMEA’s external visibility through increased knowledge generation and sharing.
The post requires experience with both microeconomic and macroeconomic analysis and best practices, ideally evidenced by a record of published research.
The ideal candidate will possess a Master’s degree in economics, statistics, impact measurement or other fields relevant to TMEA’s core focus.
A relevant PhD and emphasis on quantitative data management and economic modelling are a distinct advantage.
S/he must possess a minimum of ten years’ experience in research and advanced data analysis particularly of an economic nature or related development areas, some of which ideally will have been gained in Southern and/or East African countries.
Demonstrable experience of attribution, aggregation, evaluation, impact measurement systems, analysis and communication of impact data is required -
Regional IT Operations Specialist – ESA
Role Purpose:
Responsible for providing IT Operations support to country office IT leads in East and Southern Africa. This will include coaching, mentoring Country IT Staff, responding to IT support requests via Service Desk (JIRA), email, phone call or verbal reports, trouble shooting and performing assigned IT Operations projects.
Qualifications and Experience
Degree in Information Technology or related field with minimum 5 years of work experience.
Familiarity with network infrastructure and operating systems.
Working knowledge of Windows Servers and client operating systems (Windows XP, 7,8 and 10).
Well versed in installation, configuration and troubleshooting of Microsoft Office, Outlook and Skype for Business, SharePoint Online spaces.
Familiar with Microsoft technologies, Active Directory, Exchange and Office 365.
Knowledge of TCP/IP networking, Switches, Wireless, Routers and Firewall.
Knowledge to operate most ICT and office equipment
Good interpersonal skills with the ability to communicate and negotiate clearly and effectively at all levels, taking into account cultural and language difficu Tact and diplomacy are essential.
The ability to work closely in a team, patience, adaptable, flexible, ability to improvise and work in an environment that is often stressful and potentially volatile.
Sensitive to issues affecting children and committed to Save the Children Child Safeguarding Policy.
Commitment to Save the Children values -
Programme Assistant
Background to the Role
The position is vital for ensuring that the effective administration of programmes is maintained. This is a replacement position.
Contract Duration:1 year renewable
Responsibilities for the Programme Assistant
Programme Management & Communication
Supporting PM’s to maintain regular contact with partners and other stakeholders, primarily those associated with the Integrated Gender/HIV and Missionary programmes
Supporting Programme Managers (PMs) to assess partner applications
Provision and management of logistical support during key programme events
Assist in arranging programmes for in-coming and outgoing official missions, make appointments with other stakeholders
Maintaining data base of key information and servicing partners information needs in collaboration with PM’s
Follow up with the implementing partners for progress reports and submission of reports
Report writing as required
Administrative Support
Grant Management & Finance
Supporting PM’s in programme financial management
Working closely with finance team to ensure accurate reporting and accounting of grants
Accurate tracking and filing for monitoring each partners finances, transfers, key documents and reports
Ensuring that approved funds to partner organizations are transferred in a timely manner in line with the organizations policies and procedures
Uploading of budgets in Agresso and sharing this information with the team to ensure that expenditure patterns and allocation of expenses is properly tracked.
Tracking ancillary expenditure and advising the team on allocation of expenditures the ancillary budget for the team
Raising requisitions for the grants to partners.
Being the main contact person during audit exercises and responding to requests for information under the guidance of the PM.
Auditing the document library and ensuring up-to-date documentation storage.
Office Administration
Managing all filing requirements (hard and soft copies) within programme portfolios, including opening, closing and keeping files up to date for all programmes
Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines.
Collate and store information materials, publications, newsletters and other communication materials for use as appropriate.
Provision of auxiliary support to Project Officers (PO’s) and Programme Support Officers
Monitoring and Evaluation
To support/follow up with partners in producing timely proposals and reports, which comply with Trócaire standards
Ensure that monitoring visits to partners are regular and reports are written on each visit
Facilitate project reviews and evaluations as required
To accompany the PM and POs on a minimum of two partner visits per year.
To support the POs and PM in monitoring and evaluations including assisting with collation of documents, organising workshops and accompanying consultants.
Missionary Grants Support
All duties and responsibilities outlined above also apply to the Missionary Programmes. This includes providing administrative support to the CD in correspondence and financial tracking and filing in relation to the provision of grants to missionaries.
Additional details of exceptional aspects of the job
Able to work under pressure and adhere to tight deadlines on a wide range of tasks
Able to keep abreast of developments in the sector as a whole
Any other task, which may be assigned from time to time by the PM or Director of Programmes
The role encompasses travel for partner meetings and presentations
Programme Assistant Job Requirements
Degree in related field, with 1 year’s relevant experience and appreciation of programme planning and management, or a Diploma in Development Studies coupled with at least 3 years experience in a similar role
Strong relationship management and positive approach
Good report writing and communication skills
Keen on detail, a high level of reliability, objectivity and honesty.
A positive approach and an ability to contribute to a strong dynamic team
An empathy with the values of Catholic Social Teaching. -
HR & Administration Officer
About Role
The HR & Administration Officer role is critical in Human Resource management and in convening, coordination & oversight over the task teams working on different streams of HR & Operational work including procurement, office management, and travel coordination among others.
This role will line manage and facilitate the Administrative Assistant and Driver/logistics Assistant leadership. Together, the HR & Administration Officer and his/her team will provide the leadership that moves the country programme beyond getting basics right to quality and excellence in HR & Operational management within Christian Aid policies, systems and guidelines.
Doing this will ensure the following three key results are delivered: –
Effective human resources and people management
Well managed office with systems for health and safety, security management.
Efficient support services including procurement, logistics and administration
About you
With line management from the Finance & Operations Manager, you will lead and facilitate leadership of your team working within the different task teams. You will model and promote in your role, the three key desired behaviors–self-leadership, teamwork and decisiveness. You are proactive and able to work under minimal supervision to deliver quality and excellence in related results outlined above. This is about you leading effectively individually and collaboratively in teams to deliver key outputs while exercising passion, autonomy and mutual accountability. You will challenge status quo, embrace and respect diversity of views, enable others to co-lead with you, and take action to make contributions toward achievement of the shared team goals.
You will have the ability to think creatively to navigate the complexities and uncertainties and the ever faster pace of change in the workplace, in people management, and in the legal operating context in Kenya. You will also demonstrate ability to translate thinking and decisions into results in a timely manner.
In doing so, you will facilitate your team’s collaboration with other internal and external teams and service providers including programmes, finance, regional teams, and HQ teams.
Competency questions
As part of your application you will be asked to demonstrate your suitability by giving answers to the following questions:
Building partnership
Tell us about a time when you had to establish and maintain relationships with a wide range of contacts and networks based on mutual rapport and respect. What was the context?, why did you need to establish the new relationship and why was your attitude to this important? What was your task? What outcomes were being sought? What actions did you take? How did you take them? What was the impact of your actions? Were you successful?
Communicating effectively
Tell us about a time when you handled a difficult issue with someone else with openness, honesty and respect. What was the context? What did you have to do? What did you say and how? What was the result? If you were successful, how did you know?
Stewardship of resources
Please tell us about a time when you were able to take action to end or reduce the inefficient use of resources. Describe the context? What was expected of you? What action(s) did you take? What was the impact of your actions? In what way(s) were you successful?
Further information
This role requires applicants to have the right to work in the country where this position is based.