Job description
Generic responsibilities
Implement NRC’s systems and procedures at area level
Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
Prepare and submit reports and analysis
Ensure proper filing of all support documents
Support line managers in procedures and require support team trainings
Management of support team
Ensure that the accounting, monitoring and reporting are according to procedures
Support project staff in financial matters
Maintain budget control and monitor cash flow for the area
Specific responsibilities
Provide financial support to NRC Eritrea program
Prepare budgets and financial reports for Eritrea
Host audits for Eritrea
Do Bank reconciliation and eBRS and project summary for Eritrea
Review and post regional expenses into the Agresso
Monitor regional budget regularly and inform/advice the regional head of finance on the status of spending
Reconcile regional office and costs booked in 1560 in all country programs.
Support regional head of finance in preparation of financial repots
Support regional head of finance in preparation and revision of regional budgets
Support regional head of finance in facilitating regional audits and reviews.
Maintain good control of reconciliation of the regional budget
Support the Regional Head of finance with gap filling in the country offices and start-up of country programs
Qualifications
University degree in Accounting and Finance
Certified Public Accountant (CPA II), or equivalent
3 years’ experience from working as a Finance Coordinator in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal
Solid knowledge of computer software and modern accounting systems
KNOWLEDGE AND EXPERIENCE
Practical experience of working with multi-donor, multi-year donor environment
Excellent working knowledge of Excel and standard accounting packages
Excellent project management, accounting and financial analysis
Knowledge of the context within the region
Education field
Finance / Economics
Education level
College / University, Bachelor’s degree
Personal qualities
Managing resources to optimize results
Managing performance and development
Analyzing
Handling insecure environments
Empowering and building trust
Language
English
We offer
Duty station: Nairobi
Contract period is for 12 months with possibility of extension. Salary/benefits: According to NRC’s general directions. The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Nairobi
Miscellaneous info
Travel: Some travelling must be expected
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Job type: Job Type Contract
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Regional Finance Coordinator – Region Horn of Africa Education Project Coordinator Hair Dressing and Beauty Therapy Skill Teacher
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People and Development Recruitment Officer
This post reports to the Senior Administrator (People and Development) and is responsible for recruitment of new team members to the Marie Stopes Family.
The role is responsible for the development of recruitment process and implementation of recruitment on boarding of new team members to enable the strategic engagement of human resources in excellent sexual and reproductive health operations through: planning, recruitment, selection, remuneration, development and retention with policy and practice that result in high quality performance by excellent staff.
Stationed within the People and development the post is part of a team that provides oversight and active support to all teams, in order to enhance consistency, quality, and efficiency while ensuring that systems, policies and procedures are adhered to.
Reporting to: Senior Administrator, People & Development
Probationary Period: 3 months
Contract Type: 2 years with a possibility of extension
Marie Stopes Kenya is an NGO registered in Kenya. We are affiliated to Marie Stopes International. Together we deliver safe abortion, quality sexual and reproductive health care and family planning to millions of the world’s poorest and most vulnerable women.
We want to make sure that women have a choice when it comes to having children and that death by unsafe abortion is reduced.
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE
The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered
Key Responsibilities and Measures
Key Responsibilities
Recruitment sourcing
Vacancy Coordination
Compliance and New Starter Administration
General Team support
Recruitment Marketing
Activities include;
Establish recruitment requirement using information from various department
Build applicant sources e.g. employment agencies, media, website
Determine applicants requirements by studying Job description and qualification
Attract applicants by posting job advertisements on the various sources
Measures
Recruitment plans
Data base of job sources
JDs available for all positions
Vacancy Coordination
Activities include;
Support managers in drafting JDs and providing templates and advise as required
Coordinate process of vacancy approval via the requisition form, ensuring the necessary approvals are given before advertising
Short listing and long listing candidates for interviews
Setting up of interviews, calling of candidates, sending invites to the interview panel.
Inform all applicants of the progress of their application in writing
Creating and updating a data base and tracking system of both vacancies and applicants
Liaise with external recruitment to source candidates for hard to fill roles
Measures
JD templates availed to line managers
Fully signed recruitment forms
Balanced interview panel
Written rejection letters
Interview summary /notes
Compliance and New Starter Administration
Activities include;-
Ensure all necessary pre-employment checks are done
Undertake reference and background checks including criminal checks for successful applicants.
Prepare interview summaries and noted for all inteviews
Responsible for all recruitment filing i.e. application forms and interview notes.
Provide administrative and logistical support for recruitment events when required
Coordinate an effective induction program by consulting the different departments
Give presentations at colleges, attend student group meeting, and increase college awareness of the organization
Measures
Consistent communication to all applicants
Systematic filing
Calendar of events availed
On boarding pack/checklist
Induction programme
Provides General Team support in Training and Administration
Activities include;-
Collate departmental non clinical training needs
Coordinating the training committees by arranging for meetings and taking minutes
Prepare training schedules and progress reports
Enter training data in HR master
Supporting probation reviews and contract renewals by ensuring probation reviews alerts are forwarded and tracking the completing of the reviews by line managers
Generate monthly reports on recruitment
In charge of the intern programme
Measures
Training needs report
Training committee minutes
Training schedules
Data available for line managers
Tracking reports
Up to date contracts
Recruitment reports
Knowledge, skills and attitudes
Qualifications:
Bachelor Degree in Business Administration
Professional qualification in Human Resources Development
Membership with IHRM
Experience:
Minimum three year work experience especially in an INGO
Skills:
Possess excellent IT skills
Proven local and international procurement ability
Ability to work with suppliers and build long term competitive supply relationships
Good organisational skills
Ability to influence and communicate effectively.
Ability to work with minimum supervision.
Attitude / Motivation: Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
There are 13 key behaviours that MSI encourages in all employees and they are defined below:
Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
Responsive
Being responsive to changing priorities and demands
Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
Driven
Drive and determination to deliver results
Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
Motivated
Motivation towards achieving quality results to maximise potential
Team Player
Working as part of a team by being supportive, flexible and showing respect for each other -
Project Officer – Clinical Services Project Officer – Community Health Services Maternal and New Born Health Officer Community Development Officer Logistics Assistant MEAL Officer Finance Coordinator
Location: Turkana
Grade: 4
Post Type: National (1year contract with possibility of renewal)
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: This role will be responsible for HIV care and treatment interventions. He/she will work with service providers through on-job training and systematic mentorship at the facilities in the intervention areas.
He/she will work in collaboration with Health facilities, Sub-County Health Management Team and other stakeholders/partners to ensure successful implementation and monitoring of the project in accordance with Save the Children’s policies and practises, Mission, Vision and Values.
Scope of Role:
Reports to: Health and Nutrition Manager
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country.
In 2016, Save the Children established a new project office in Madagascar whose operations are managed by the Kenya CO. In total, we employ around 250 staff in both countries and had an operating annual budget in 2016 of approximately US$17.5million.
Key Roles and Responsibilities:
Collaborate with Sub-County Health management Team to plan and provide onsite clinical mentorship, supportive supervision and technical assistance to ensure adolescent and young women have access to appropriate HIV services covering testing and linkage to care and treatment.
Work with health facility management committee to establish youth corner to create a trusting environment for adolescents and young women to access HIV services and supporting an open and judgment-free space, as well as creating a youth corner.
Participate in health care facilities service provision assessment, identifying gaps and jointly develop plans with the project and Sub-County Health Management Team for service improvements.
Support MEAL Coordinator in health facility data collection, compiling, and reporting. Build capacity of the facility teams and providers to use service delivery data for decision making.
Collaborate with Sub-County Health Management Team and other partners to ensure effective multi-sectoral linkages are established and maintained between health facilities and community services.
Prepare a comprehensive monthly and quarterly reports of all activities carried out as per the work plan.
Work with health care workers and youth mentors to establish and maintain support groups for adolescent and young women living with HIV.
Analyze and report on the progress of all interventions in terms of achieving results using existing M&E tools and identify constraints and recommend corrective action.
Analyze and address quality of care and access issues for adolescent and young women.
Refer adolescents and young women who request help to FP and GBV services to health care facilities and safe spaces.
Promote knowledge management through documentation of case studies, human interest stories s, and photos.
Ensure that SC approaches and practices comply with SC’s Child Safeguarding Policy and where possible promotes effective child participation.
Skills and Behaviours (our Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
Qualifications and Experience:
Clinical Officer or Nursing officer, Bachelor of Nursing preferred, with at least 3 year experience in HIV/AIDS prevention, Care and Treatment with a focus on adolescent and young women.
Experience of managing the programme cycle, including assessments, project design, proposal and report writing, implementation, monitoring and evaluation;
Strong, demonstrable, financial management skills, particularly in budgeting and reporting;
Experience in, and a commitment to, the implementation of robust Performance Management and staff capacity building and development;
Good experience with the standard NASCOP reporting tools
Strong communication, people management and interpersonal skills in English,
Willingness to work and travel in often difficult and insecure environments;
Computer literacy, particularly in Word, Excel, and PowerPoint;
Strong representational and communication skills;
Commitment to Save the Children’s Child Safeguarding and other global policies, and to Save the Children’s vision, mission and values.
Understanding of child rights programming.
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Sales Executive
Sales Job Requirements
Degree/Diploma in any field from a recognized institution;
Computer literacy is essential.
Responsibilities for the Sales Job
Making 60 answered calls in a day and achieving the sales target of selling at least 5 cars in a month;
Handling customer inquiries related to the cars being marketed to them;
Obtain all customer information, specification and documentation they require to purchase a car;
Achieving sales targets within the set period;
Obtaining timely, relevant market intelligence feedback useful for car sales.
Competencies
Excellent communication and interpersonal skills with fluency in English and Kiswahili;
Good selling and Customer care skills;
Optimist and resilient;
Aggressive, result oriented and focused on improving sales;
Self-driven with the ability to prioritize and deliver within deadlines;
Excellent analytical skills with the ability to analyze situations accurately and effectively. -
Programme Director, Implementation & Quality
The Opportunity
In the past three years Plan International Kenya has grown its portfolio, operating in more than twelve counties and delivering a robust Nairobi urban programme.
As Programme Director of Implementation and Quality, you will lead on project implementation across the Country Office in consultation and coordination with the Director of Programmes and the Country Director.
You will assess and address challenges in relation to grant implementation and oversee and ensure all Project Managers are operating efficiently and effectively.
You will be responsible for budget and expenditure management, procurement operations and ensuring ensure the implementation and maintenance of M&E tools and frameworks.
The success of this position will be measured through demonstrating an upturn in the spending pattern and delivery of quality activities. Each designated project will have realistic plans in place and accountability plans embedded in each individual planning schedule
The Person
To succeed in this varied and challenging role, you must have extensive experience in managing multi and bilateral donor funded grants and other fund sources in a senior management role.
You should have previously managed programme portfolios in excess of USD15 million annually and have progressive experience working for INGOs or similar.
A strong leader and team manager, you must be able to demonstrate advanced negotiating, facilitation & influencing skills while maintaining political neutrality.
Knowledge of development challenges and context in Kenya, in particular of education, livelihoods, and child protection systems, is imperative.
Type of Role: 6 month interim contract
Location: Nairobi but with frequent travel to programme units
Salary: Competitive Salary available
Reports to: Country Director -
Country Director
The Country Director (CD) provides the strategic vision and leadership for the Country Office and is responsible for representing GAIN and for establishing and sustaining productive relationships and political influence with government officials, donors and strategic partners. Furthermore, the CD is responsible for ensuring the design and implementation of quality programs, fundraising, financial management and for attracting and retaining a motivated and professional team. S/he also contributes to GAIN’s global strategy, organisational management and supports the generation of evidence to strengthen the global evidence base.
Key Areas of Accountability
Strategic Leadership:
Provide vision and direction for the Kenya country programme and ensure ongoing review of progress against key country and organisational level objectives, indicators and targets
Lead a high performing team to deliver against GAIN’s strategy
Ensure ongoing analysis of the national nutrition, socio-economic and political situation in-country
Build and maintain strategic alliances with multiple stakeholders, including the private sector, to strengthen their contribution to resolving nutrition challenges
Contribute to global organisational efforts, knowledge and learning
Representation, Communication and Advocacy:
Network actively and play a lead role in representing GAIN’s interests with Government, Private Sector, Academia, Donors, UN Agencies, international and local NGOs
Develop and maintain strong working relations with influential stakeholders to strengthen GAIN’s reputation and position us as a partner of choice to further GAIN’s influence and impact
Participate in high level forums to influence the nutrition agenda and drive policy change
Actively engage with social media and in-country media and link with the Head Quarters (HQ) Communications Team on other relevant media issues
Resource Mobilization:
Act as the principal point of contact for in-country Donors to ensure strong working relationships and to secure programme funding locally where possible
Lead in-country resource mobilisation efforts through developing and maintaining a high level of understanding of Government and Donor priorities and regular coordination with HQ
Explore the feasibility of developing potential partnerships and/or alliances
Programme Design and Implementation:
Be accountable for in-country programmes and ensure that they are in line with technical best practice and national policies
Support high-quality project planning, implementation, monitoring and evaluation in line with policies, systems and guidelines. Ensure projects are managed in a timely and cost-effective manner, according to pre-determined plans and budgets. Identify areas for HQ support
Promote a team approach and positive learning environment utilising GAIN staff and partners to consistently enhance the quality of design and implementation.
Identify and document best practices and lessons learned that can be successfully replicated and ensure program staff integrate them into their work
Human Resource Management:
Ensure that GAIN attracts and retains high calibre staff
Foster a collegial, transparent, supportive and respectful culture within the country team
Pro-actively develop and mentor staff to optimise their potential in pursuit of GAIN’s objectives
Ensure effective implementation of HR policies and procedures at country level, in line with HR policies, procedures and guidelines and local labour law
Financial Management and Corporate Governance:
Ensure effective financial management systems, processes and controls are in place and are fully compliant with GAIN, donor and host government requirements
Provide timely and effective oversight of the financial position of the country program including identification and implementation of required changes to manage funding levels
Ensure that partner organisations are assessed in relation to financial management and governance standards and are supported to address any capacity weaknesses
Ensure that audits are undertaken in a timely and efficient manner in line with policy, donor and local government requirements and follow-up on recommendations arising out of audits taking appropriate actions where necessary
Ensure adherence with all local government requirements in relation to registration, taxation, labour law, auditing, fraud etc.
Security Management:
Develop and manage country security plans and procedures in line with policies, systems and guidelines
Ensure all staff adhere to security guidelines
Key Organizational Relationships:
Reports to the Director, Country Program Operations
Kenya country team
GAIN Strategic Management Team Senior Management Forum, HQ Technical, Resource Mobilisation and Corporate Services Teams
Government, Donors, NGOs, Private Sector, Academia and others
Experience:
Minimum of 10 to 15 years of experience leading and developing projects in a multi-cultural environment in the private sector, food industry or international development, with at least three years in a senior management position
Experience of working in Kenya with a sound knowledge of the country context and key government and civil society stakeholders
Broad understanding of the nutrition-food systems nexus, public health and community development
Demonstrated inâ€epth understanding of program issues and policy work at national and international levels
Entrepreneurial with a track record of business development and successful fundraising including experience liaising with in-country donors and working with large, complex donors
Experience in successfully building and managing various forms of partnerships and/or alliances
Experience of building effective personal networks at a senior level including collaborative relationships with donors, business leaders and government counterparts
Demonstrated success in building and managing multi-disciplinary teams
Excellent understanding and experience of risk, programme, financial and operational management
Education:
Masters in agricultural science, food science, public health, nutrition, economics, business administration or equivalent -
Financial Manager Donor Relation Officer
Period: 1st March 2017 to 30th November 2017
Language: Fluent in Japanese. English is required
Main Objective: The Financial Manager will execute financial, administrative, legal, logistical and procurement related tasks including documentations under supervision of Head of Office.
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IT Consultancy
Finn Church Aid (FCA) Kenya is issuing a Request for Quotations (RFQ) for the provision of ICT maintenance and support services. The contract shall be a fixed price contract for a period of two (2) years with the option to extend for additional years.
For the full RFQ which includes the instructions for the preparation and submission of quotations, the rules that govern the bidding process and the relevant forms please do contact by email to Donnah Kathure on email recruitment.esaro@kua.fi . For all enquires, we ask that you clearly state in the subject line of the email “Enquiry – RFQ for provision of ICT maintenance and support services” and the area of concern in the body. -
Cook
Job Description:
Reporting to the Kitchen Supervisor, the incumbent shall be tasked with the following responsibilities:
Implementation of Planned Menus
Preparation and production of high quality food that meets the desired customer satisfaction.
Provision of efficient service of food orders and as per specifications
Preparing and cooking food in adherence to standard recipes and menu given by the Kitchen Supervisor
Maintaining high standards of hygiene and safety at work.
To account for all production resources provided issued from the stores
Proper handling and use of kitchen equipment.
Provision of world class customer service to the customer
Any other duty assigned by the Kitchen Supervisor.
Job Specification:
Certificate in Food Production or equivalent from a recognized Institution
Possess minimum of two years practical culinary experience in a 3 or 4 star hotel/restaurant
Able to work long hours
Computer literate
Good food presentation skills
Innovative.
KCSE certificate -
Grants Officer Head of Program
Purpose
The Grants Officer will support the Programme Development and Quality Assurance team in ensuring high quality grants’ administration and compliance with both DRC and donor requirements. Specifically, the Grants Officer will support the Head of Programme in regularly updating country programme milestones in the Grants Management System; review of reports for both external and internal use; and provide oversight in the implementation of systems and procedures that are in compliance with both DRC and donor regulations.
Key Responsibilities:
Regular and timely updating of deliverables for all Kenya Programme projects in the Grant Management System.
Ensure the grants management filing system is maintained and all donor grant documentation (both soft and hard copies) is properly filed.
Assist the Head of Programme in proposal development tasks; edit contributions and compile inputs from programme staff, technical advisors, or the regional office in line with the proposal development plan.
Organize and lead grants meetings according to DRC grants management guidelines (kick-off, project closure meetings)
Assist the Head of Programme in bi-monthly budget analysis, in coordination with Finance, and highlight potential issues.
Support and liaise with the M&E department in conducting monitoring and verification of project activities to highlight potential compliance issues for management action.
Support proper management of sub-grantees including clarifying grant requirements and ensuring timely report submission.
Ensure that relevant grants management and donor regulations and requirements are adequately shared and understood by the programme and support teams, through trainings and mentorship for staff.
Support the Head of Programme in ensuring timely donor reporting through sharing and follow-up of quarterly reporting action plans with area managers.
Based on Rolling Action Plans, follow up with the relevant staff on the timely submission of draft donor reports, and assist in the review to ensure quality and compliance with relevant requirements.
Personal Specifications
Have a university degree in international relations, social science, development or a relevant field.
At least three years of professional experience in reporting, grants management, and/ or monitoring and evaluation in humanitarian or development programming.
Knowledge of project cycle management.
Knowledge of donor rules, regulations, and procedures including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
Knowledge of database use and management.
Excellent writing and editing skills in English for external audiences (including governments and donors).
Excellent interpersonal, written and verbal communication skills.
Good personal organizational skills, including time management, team work, ability to meet deadlines and work under pressure with minimal supervision
Posting details: This position is based in the Regional Office –Nairobi with travel to project sites in Kenya.
Reporting Arrangements: The Grants Officers reports to the Head of Programme.
Start of Contract & Duration: 9 months with possibility of extension
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